RULES
CONTEST PERIOD: Calendar year 2003.
DEADLINE: Entries must be received by Friday, Feb. 6, 2004. Ship them to Barb Godec, Photo Contest, AP, 500 N. Third Street, Suite 120, Phoenix, AZ 85004.
ELIGIBILITY
Pictures made by photographers, artists or reporter/photographers employed by any Arizona AP member newspaper and published in that newspaper within the contest period. To be eligible, pictures must be produced while the entrant is on assignment for the newspaper that publishes the photo.
NUMBER OF ENTRIES
Three entries in each category will be allowed from each photographer. Photos submitted as part of a Photo Story entry MAY NOT be submitted separately in other categories.
ENTRY FORMAT-The Short Version
Entries may be submitted in electronic format (see below) or as tearsheets. Entries may not be submitted as slides. Each newspaper must organize its entries on one CD-ROM readable on a PC. In addition, it must provide a corresponding manila file folder for each contest category (such as Spot News) containing entry forms _ in order or presentation _ for each photo it is submitting electronically. There's no need to submit a separate file folder for each entry.
ENTRY FORMAT-Detailed
Electronic entries must be accompanied by a tearsheet for reference or by a signed statement verifying the eligibility for each batch of entries from a member newspaper. Each electronic entry must be accompanied by an entry form that is sorted in a contest category manila folder in the order of presentation and properly noted with the entry's Electronic Entry ID (see below).
Tearsheet entries must be accompanied a copy of the entry form attached to these rules. A copy of the entry form must be attached to the tearsheet and must properly note that it is a tearsheet entry.
If submitting electronic entries, each newspaper must organize its entries on one CD-ROM readable on a PC. Images must be sorted into folders on the CD-ROM corresponding with each contest category (see below). Each newspaper submitting electronic entries also must submit a manila file folder for each contest category, such as Spot News, containing an entry form and, if applicable, supporting tearsheet for each entry in that category in order of presentation.
If submitting both electronic and tearsheet entries, tearsheet entries must be put in the same manila file folder as entry forms for electronic entries and placed in front of the electronic entries. Mark on the entry form (on top) that this is a tearsheet entry.
Each manila folder containing a newspaper's entry
forms and, if applicable, tearsheet entries for a contest category must
have a Contest Category Summary Sheet (included) affixed to the
front of the manila folder listing the newspaper and division and noting
whether the newspaper is submitting electronic entries, tearsheet entries
or both.
FORMAT FOR ELECTRONIC ENTRIES
All images must be sorted into folders on one CD-ROM, accompanied by a manila folder for each contest category containing the newspaper's entry forms (in order) for that category.
All files must be no bigger than 10 inches (on the longest dimension) at 200 resolution and saved as PhotoShop JPEG files.
Electronic images must be saved into folders identified by number, name and a newspaper's unique system identification code (see below). For example:
1-Spot News-AZMES 6-Sports Feature-AZYUM
2-General News-AZPHP 7-Photo Illustration-AZSUN
3-Feature-AZBMV 8-Info Graphic-AZPRE
4-Portrait/Personality-AZFLA 9-Photo Story-AZDOU
5-Sports Action-AZSVH 10-Pictorial-AZCAS
Each electronic image must be identified with a file
name that is consistent with that listed on the accompanying entry form.
This must be listed on the entry form under Electronic Entry ID.
To help you sort your entries, the file name should begin with the last
name, initials or some other identification for an individual photographer
followed by a period followed by the category (no space if category title
is two words) followed by the number in which the entry is to be viewed
(for example: spe.spotnews.1 or elliott.spotnews.1). The exception is Photo
Story entries, which must have subfolders for each entry and have individual
photos identified by the photographer's initials, last name or other in-house
ID followed by a period followed by the category photostory followed by
a period followed by the number of the entry followed by the letters a,
b, c, and so on to note each picture (for example: spe.photostory.1.a or
elliott.photostory.1.a).
Here are examples for saving individual electronic entries:
spe.spotnews.1 mona.sportsaction.1 jim.pictorial.1
fred.generalnews.1 robs.sportsfeature.1
linda.feature.1 garyg.photoillustration.1
em.portraitpersonality.1 pvd.infographic.1
Here is how two sample CD-ROM folders would look:
1-Spot News-AZMES (category folder) 2-General News-AZPHP (category folder)
judy.spotnews.1 (first entry) xavier.generalnews.1 (first entry)
spe.spotnews.2 ddempsey.generalnews.2
pvd.spotnews.3 montes.generalnews.3
Here is how Photo Story entries should be sorted, beginning with the category folder:
9-Photo Story-AZBMV (category folder)
jim.photostory.1 (entry subfolder)
jim.photostory.1.a (first photo)
jim.photostory.1.b
jim.photostory.1.c
jim.photostory.2 (entry subfolder)
jim.photostory.2.a (first photo)
jim.photostory.2.b
jim.photostory.2.c
Here are unique system identification addresses assigned to each newspaper: The Arizona Daily Star/Tucson (aztus); Arizona Daily Sun/Flagstaff (azfla); The Arizona Republic/Phoenix (azphp); Casa Grande Dispatch (azcas); The Daily Courier/Prescott (azpre); The Daily Dispatch/Douglas (azdou); Daily News-Sun/Sun City (azsun); Kingman Daily Miner (azkin); Mohave Valley Daily News/Bullhead City (azbmv); Today's News Herald/Lake Havasu City (azlhc); Tribune/Mesa,Scottdale (azmes); Sierra Vista Herald (azsvh); Tucson Citizen (aztuc); The Yuma Daily Sun (azyum).
DIVISIONS AND FEES
METRO DIVISION
Newspapers in Phoenix, Tucson and Mesa. Entry fees are $200 per newspaper and $5 per entry.
NON-METRO DIVISION
All others. Entry fees are $50 per newspaper and
$5 per entry.
CATEGORIES
SPOT NEWS - A picture of dramatic news value, typically depicting action or a non-scheduled news event.
GENERAL NEWS - A picture of a scheduled or predicted event, made to add an extra dimension to the news report of a non-emergency situation.
FEATURE - A picture providing a fresh view of the commonplace, usually a ``found'' situation with a strong human interest.
PORTRAIT/PERSONALITY - A picture capturing a specific character of a subject.
SPORTS ACTION - A picture of sports action providing dramatic news value.
SPORTS FEATURE - A picture providing a fresh view of a sports event, usually with strong human interest.
PHOTO ILLUSTRATION - To be judged on how it enhances understanding of a subject or the appearance of a page.
NON-PHOTO ILLUSTRATION AND INFORMATIONAL GRAPHICS - To be judged on how it enhances undersstaanding of a subject or the appearance of a page.
PHOTO STORY - A series of pictures illustrating various aspects of a single subject or event. No maximum on number of photos.
PICTORIAL - A beautiful image. Composition and tone or color quality are more important than the subject matter.
JUDGING AND AWARDS
Judging will be done by out-of-state newspapers. Judges will be instructed that they may award honorable mentions, if desired, or no awards at all if they feel entries lack substance.
First-place winners will receive a plaque and a $25 check, to be matched by the AP if the photo was shared with AP members. Second- and third-place winners will receive certificates.
A Sweepstakes award for best work of 2003 will be chosen from among all first-place finishers. The winner will receive a special award and a check for $100.
The awards will be presented at the annual APME awards banquet on Saturday, May 15, 2004, in Phoenix.