Business Management 141

Test for Wednesday, 11/7/01

Review For Test Next Week, Chapters 5-8.

The types of questions are true/false, matching, and short answer.

Facts To Know

Voice recognition is an output device.

Keyboard is an input device.

A flatbed scanner – Place the document flat down on the scanner.

A sheetfed scanner is when sheets of paper are loaded automatically.

OCR means an Optical Character Reader. When you scan mail with a wand, this is OCR.

Discreet voice-space between words-older versions of voice recognition technology.

Continuous voice- on the newer versions, you can talk normally into the voice recognition, instead of speaking very slowly.

Disk fragmenter – defrag – brings clusters together, to create more room for data.

Centralized Copy Center – Large-volume copying needs for an organization.

Decentralized Copy Center – A copy center that is near the worker, with small volume copying.

Terms To Know

digital – everything is made up of numbers.

shredder – A machine that cuts up paper into strips of confetti.

reprographics – The process of making copies of documents.

microprocessor – CPU and memory are on chips, which is the microprocessor.

trackball – a stationary ball that moves the pointer on the computer screen.

mouse – a small device that allows the user to use commands without the keyboard.

templates – commonly used forms that are stored on the computer.

gigabytes – a measurement of memory.

duplexing – copying on both sides of the paper.

fax broadcasting – The ability to transmit to multiple locations simultaneously.

zip drive – a small device that allows you to store large files, and it is portable.

operating system – Windows 95, 98, NT. Needs to be on the computer in order to access the programs.

fax on demand – callers can choose which documents they want from a voice automated menu on the phone, then enter their fax number and it will get sent to that number.

bundled software – a group of software that is “bundled” with the computer.

spreadsheet – a grid of rows and columns where you can type in numbers and text.

GUI – Graphical User Interface. Uses a drop down menu and icons to execute commands. The toolbar is an example.

Short Answer

Five types of computer storage devices, identify and explain.

floppy disks – flat disk that allow you to store data.
zip disks and drives – a small device that allows you to store large files.
optical or laser disks – CD-ROM
hard disks – drive C
magnetic tape – a backup storage device.

Five methods for the caring of software.

Write labels first and then put them on the disk.
Store disks away from sunlight.
Store disks away from ringing phones-creates magnetic field.
Don’t eat food or drink near a computer disk, could damage magnetic field.
Store disks in a disk holder/storage box to protect them.

Five special features on copiers.

Duplexing – copy both sides of the paper.
Staple – staples copies together automatically.
Interrupt key – will interrupt a copy job.
Help button – helps operator in using copier.
Touch control screen – touchable screen that lets you program by touching it.

6 personality traits of a virtual office worker.

A. Discipline – to be able to work at home with a set schedule. Set a routine.

B. Self-starter – Knows what needs to get done and is anxious to get it done. Opposite of a procrastinator.

C. Organized – Multi-tasking between work and family. Especially when communicating with the office.

D. Creativity – The person needs to be able to solve the problem on their own, because they don’t have the option of going to someone for help, as they would in a typical office setting.

E. Good Communicator – Communicate clearly via fax, voicemail, email, et cetera. Also has to care about others.

F. Energetic – The person must be energetic in order to work virtually. There is no one to set a routine or time clock for them, for the person to get the work done. They have to keep to their schedule.