Wedding
& Reception Planner
Please print out this form, fill
out the following information and return to us at least two weeks prior to the
event.
This is to better suit your Wedding Reception needs.
Reception Date_______________ Customer Address:_______________________________
City________________ ZIP________ Day Phone:_____________ Eve Phone:___________
Bride's Name__________________________ Groom's Name___________________________
Time Wedding Ceremony Begins____________ Approximate Length________ Travel Time
to Reception________ Reception
Location:_________________________________________
Time reception is to start_________________ Ending Time____________
DJ Location: On Stage________ On Platform________ Floor________ Outside________
Space allotted for DJ:_____________________________________________
*NOTE*
We require approximately 12' width for equipment and lights. 8' without lights.
Will you need dinner music? Yes_________ No________
**SETUP TIME**
We would like to begin setting up at least one hour prior to the start of your
event and arrival of guests. Lighting option requires ½ hour setup.
Earliest set up time:___________
Photographer______________________________________________
Videographer______________________________________________
Banquet Hall Manager_______________________________________
Hall Address/Phone Number__________________________________
Florist_______________________ Cake Supplier__________________
DJ Attire: Tux___ Jacket & Tie___ Cool Casual___ Theme_____________(Such as
country)
Will DJ also serve as Master of Ceremony? Yes_____ No_____
Will you be using a Reception Coordinator? Yes____ No____
If yes, Name of your Coordinator:_________________________________________
Approximate time you and your wedding party will
arrive?_______________________________
If dinner is served, approximate time of meal? ___________________________
Dinner Type: Sit-Down_____ Buffet_____ Number of guests expected_______
If you have a buffet the DJ will invite the Bridal party to the buffet first
followed by your guests. When you arrive at your reception, an
introduction of your Bridal Party will be made if you desire. The DJ can
introduce the Wedding Party by name or the bride and groom only. The receiving
line is an option, you may have it at the church, at the reception, or not at
all. It is acceptable for the Bride and Groom to greet each table separately
later during the reception. This must be pre-organized for best
appearance. This task usually is handled by your Reception Coordinator or
Host/Hostess. Please list all members in the order they will walk down
the aisle at the ceremony. This is the customary way to introduce the
Wedding Party. It is important that the Wedding Party does not enter the
reception venue before introductions are made. Introductions of Ring
Bearer/Flower Girl is optional. The introduction of the parents can also
be optional if it would create an awkward situation such as those resulting
from remarriages, divorce, widow, etc.
Will you have a receiving line? Yes_____ No_____
Bride's Parents________________________________________
Groom's Parents___________________________________________
Bridesmaid #1________________________________________
Groomsman #1____________________________________________
Bridesmaid #2________________________________________
Groomsman #2____________________________________________
Bridesmaid #3________________________________________
Groomsman #3____________________________________________
Bridesmaid #4________________________________________
Groomsman #4____________________________________________
Bridesmaid #5________________________________________
Groomsman #5____________________________________________
Bridesmaid #6________________________________________
Groomsman #6____________________________________________
Maid or Matron of Honor_______________________________
Best Man________________________________________________
Flower Girl__________________________________________
Ring Bearer______________________________________________
Bride and Groom (How you would like to be introduced)
_______________________________________________________
What time will dinner be served___________________________
Name/Title of person giving blessing____________________________
Toasts by the Best Man and Maid/Matron of Honor are usually done after everyone
has been served, the bridal party has finished eating, and before the cake is
cut. The DJ/KJ will observe the progress of dinner and suggest a proper time
for the toast. A microphone will be available for the Best Man and Maid/Matron
of honor or anyone else wanting to toast the Bride and Groom.
Best Man's Toast___________________________________________
Maid/matron of honor toast___________________________________
List anyone else who'll give a toast______________________________
Cake Cutting
This is usually done after the toasts while the guests are completing their
meal. This keeps the reception moving along and allows the guests to be
served cake immediately after dinner. Most photographers also prefer this
schedule. This is especially important if the photographer is only
scheduled to be at the reception for a limited time.
First Dance
The Bride and Groom dance at this time to a previously selected song of their
choice. This is suggested since the toast, cake cutting, and first dance
require everyone's attention and for the Bride and Groom to be together.
The DJ will make the appropriate announcements.
List song and artist for Bride & Groom's First
Dance_____________________________________________________________
Bridal Party Dance
This is a tradition, but also an option. The purpose is to honor the
Bridal Party. It can be performed to a separate song or can be combined
with the parents' dance. A previously selected song will be played.
The DJ will make the necessary announcements.
List song and artist for Bridal Party
Dance_____________________________________________________________________
Parent's Dances
This is an option. The purpose is to honor the Parents of the Bride and
Groom, Mother/Son, and Father/Daughter. The Mother/Son and
Father/Daughter dance can also be combined into one. Previously selected
songs will be played. The DJ will make the necessary announcements.
Parent's Dance Y______ N______
If yes, list song and
artist__________________________________________________________________________________
Bride dance with Father Y_____ N_____
If yes, list song and artist__________________________________________________________________________________
Groom dances with Mother Y_____ N_____
If yes, list song and
artist__________________________________________________________________________________
Bouquet and Garter
By following the first dances with this tradition, you will keep the attention
of your guests and
the photographer will already be on the floor.
Tossing of Bouquet Y_____ N_____
Throwing of Garter Y_____ N_____
Person who catches Garter puts it on person who catches Bouquet? Y____ N____
This can be very entertaining to your guests! But, we will only do this
if the persons catching the bouquet and garter are "of age".
This is not appropriate for children to do.
Open Dancing
The dancing atmosphere at this time is usually held to a moderate tempo and will
pick up throughout the evening. The DJ will observe the audience and
adjust the music as necessary.
Dollar Dance
This is an option. Some may refer to this as the Honeymoon dance or Money
dance. The DJ will make announcements to assist in coordinating the
dance. The presence of the Best Man and Maid/Matron of Honor is also
required. The Dollar dance is a long standing tradition. We usually
do this after about an hour of open dancing.
Dollar Dance Y____ N____
Open Dancing Continues
The rest of the reception will be open dancing with music selection to suit you
and your guests. The tempo will pick up. Interactive dances will be
arranged by the DJ. If the reception is going late and several guests are
remaining as the end nears, additional hours can be arranged at this time if
the venue manager agrees.
Last Dance
This is an option, also. The song usually used is the same as the first
dance song. A different song may also be chosen.
Last Dance? Y_____N_____
If yes, list song and artist__________________________________________________________________________________
The Music
This section is concerned with helping you to understand a few important facets
of the music that will be played to make your wedding reception a success.
Music comes in all styles. Casual or sophisticated; classical or rock;
reggae or jazz; polka or pop. It is played loud or soft and fast or slow.
It appeals to young and old. It can make you feel lively or lethargic.
Music is a common element of everyday life, but for your wedding celebration,
the music should be extraordinary and special.
Styles
Playing a variety of music styles is a big part of our programming that will
make the dancing segment of your wedding reception a huge success. It is
impossible to play any one specific type of music that will appeal to everyone.
Ethnic tunes, oldies, and today's hits are combined in a cohesive
presentation to allow your guests the opportunity to participate in your
celebration, and enjoy themselves on the dance floor. Playing heavy metal
or gangsta rap, for example, will upset and displease some of your guests while
pleasing a very small minority. People often request songs that do not
"fit in" with your intended programming, or they may request
inappropriate songs, such as those about divorce. We do not honor such
requests nor, will songs with explicit lyrics be played if minors are present.
Requests
You may have specific songs which you would like to have played during your
reception, and you may prefer to eliminate certain songs or kinds of music.
We do however, discourage you from setting the entire music format as
this is rarely successful. Our years of experience are the best judge of
what will get your guests up and dancing. We will also accept danceable
requests from your guests.
Sound Levels
Music volume will be kept at an appropriate level so it doesn't
"interfere" with the event. Through out all segments of the
reception, cocktail hour, dinner and dancing, the music will add to the proper
atmosphere. During dinner the music will be loud enough to fill in any
"dead" air that may occur while people are enjoying their meal.
However, the music level will not be so loud that it is distracting when
you are engaged in normal conversation. As the event progresses into the
dancing portion of the event, the volume will increase. The increase will
be mainly concentrated on the dance floor. This will add to the
excitement of the party and help to entice your guests to the dance floor.
Some people may prefer conversation over dancing. They should be
able to find quieter areas away from the dance floor. Usually those that
complain about the volume are those sitting in front of the speakers!