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E-6 Association Bylaws I. Background: Since it's early beginning, the rank of E-6 has been charged with demonstrating proper example of performance, moral courage and dedication to the Armed Services and to the United States. As senior non-commissioned officers, we are the movers and shakers of our junior troops. While keeping morale high, we get the job done, and have the support and confidence of our seniors. We are now taking it one step further, and establishing the NAS JRB E-6 Association, opened to all E-6's in all services, to make us a unified JRB Association. II. Purpose: To bond all E-6's (Active, Reserve and Retired) into a single body of authority and action, ever mindful of their responsibilities to their seniors and their fellow E-6s, as well as the subordinates within their influence. The Association also promotes social and official functions for the membership within the customs and traditions of the U. S. Navy. III. Rules and Regulations: A. The Association with the concurrence of the Commanding Officer, Naval Air Station Joint Reserve Base, Fort Worth, Texas, hereby promulgate these "Bylaws" for the NAS JRB Fort Worth E-6 Association. B. These "Bylaws" as well as any supplementary regulations issued by the Commanding Officer shall be strictly enforced. IV. Membership Membership is open to all Active, Reserve and Retired E-6s stationed at or around NAS JRB Fort Worth, in any branch of any service, i.e.: Navy, Marine, Air Force, Army and Coast Guard assigned to, or in the location of, NAS JRB Fort Worth. A. Responsibilities of members in good standing: 1. Dues must be current for 6 or more months. 2. Must attend the majority of meetings (51%) and at least one function annually. B. Privileges and Rights of members in good standing: 1. The right to attend all meetings called by the association President. 2. The right to vote at all association meetings. 3. The right to present motions from the floor for vote. 4. The right to attend all association sponsored functions. 5. The right to be nominated and hold an office of the Executive Committee if a member in good standing for six (6) or more months. 6. The right to recieve a plaque upon transfere or retirement if a member in good standing for six (6) or more months. C. Privileges of members not in good standing: 1. The privilege to attend regular meetings to disseminate/acquire information or to apply for membership. 2. The privilege to attend social functions. An additional "non-member" fee may be assessed if determined by the membership body. V. Offices: The E-6 Association shall consist of an Executive Council : President, Vice President, Secretary, Treasurer, Fire Marshall, MAA and the membership body. A. Election of Officers: 1. Elections shall take place in the month prior to the month in which the newly elected member is scheduled to take office. Elections of offices will be staggered to ensure continuity of the association. The President will call for a meeting no later than the second Thursday of the month as follows:
2. The Bylaws shall be read, outlining the duties of each office, and nominations taken by the Election Committee in the months of August and February. Nominees must have at least 12-18 months remaining on their PRD or EAOS, and have been a member in good standing for six (6) or more months to be considered for the offices of President/Vice President and a member in good standing for three (3) or more months for any remaining office, including Committees. 3. Elections shall be held at the scheduled meeting the following month (September or March). Members in good standing only may vote by voice, ballot or physical gesture, and the results tabulated by the Election Committee. 4. The newly elected members will work alongside the outgoing members during September and March for turnover, and will take office in October or April. B. Terms of Office: Each Office may be held up to a maximum of three consecutive years. However, an Officer may be put in a candidate status, in which a member may be nominated, at times other than through vacancy due to tour length. These vacancies may be due to reassignment, resignation or removal for cause. Initial tour lengths shall be indicated herein. 1. The initial tour length of Office for the President shall not exceed a period of more than twelve months. Thereafter, the Office shall not exceed the maximum length of the time specified above. 2. The initial tour length of Office for the Vice President shall not exceed a period of more than twelve months. Thereafter, the Office shall not exceed the maximum length of the time specified above. 3. The initial tour length of Office for the Secretary shall not exceed a period of more than twelve months. Thereafter, the Office shall not exceed the maximum length of the time specified above. 4. The initial tour length of Office for the Treasurer shall not exceed a period of more than twelve months. Thereafter, the Office shall not exceed the maximum length of the time specified above. 5. The initial tour length of Office for the Fire Marshall shall not exceed a period of more than twelve months. Thereafter, the Office shall not exceed the maximum length of the time specified above. 6. The initial tour length of Office for the MAA shall not exceed a period of more than twelve months. Thereafter, the Office shall not exceed the maximum length of the time specified above. 7. Committees and committee members shall not exceed two consecutive months. C. Mid-term vacancies: 1. The position of association President will be filled by the association Vice President. No election is required. 2. Any other vacancy on the Executive Council will be filled by special election. D. Removal for Cause: Members holding office who prove themselves to be unreliable or incompetent shall not be permitted to continue holding office. Revocation of that member's office status must be introduced at a scheduled meeting. Documented proof of the member's deficiency must be available for review by the membership body if requested. Removal of members from the association must meet the same requirements as indicated in Section VI,C. E. Duties of the Executive Council: 1. The President shall be an elected member. The President's duties shall include, but not be limited to the following: a. Call and preside over all regular, special or Executive Council meetings and the annual election of new Officers. Review Bylaws upon assuming office. b. Act as the liaison between the Association and all commands/activities at NAS JRB Fort Worth, as well as the civilian community. c. Coordinate Association functions, appoint necessary committees, cajole volunteers and monitor the progress of all Association activities. d. Disburse funds in the absence of the Treasurer. 2. The Vice President shall be an elected member. The Vice President's duties shall include, but not be limited to the following: a. Assume the function of the President's duties when the President is unavailable. b. Attend all meetings, and assist the President in the execution of his/her duties. 3. The Secretary shall be an elected member. The Secretary's duties shall include, but not be limited to the following: a. Attend all meetings, and take notes of the proceedings. Generate written minutes of each meeting and disseminate to all members in a timely fashion prior to the next meeting. b. Ensure minutes include all Executive Council Officers and any current Committee member names with current work extensions. c. Maintain an up-to-date work and/or home recall of all Association members and maintain a record of all members in good standing. 4. The Treasurer shall be an elected member. The Treasurer's duties shall include, but not be limited to the following: a. Collect membership dues and keep up-to-date records of Association funds. b. Maintain a three-signature checking account (Treasurer/President/Secretary) for Association funds. If necessary upon the annual installation of new officers, obtain new signature cards for the incoming officers and make appropriate account changes prior to turnover. c. When accepting a new member's dues, also obtain pertinent information in addition to name/rate/rank (command or tenant activity, work and/or home phone, rotation date, etc.) and forward a copy to the Secretary for recall purposes. 5. The Fire Marshall shall be an elected member. The Fire Marshall's duties shall include, but not be limited to the following: a. Accompany the Station Safety Inspector on all official inspections of "The House" and take notes and ensure corrective action, if any. b. Make routine inspections of "The House" ensuring safety compliance (i.e.: posted Fire Bill, labeled fire exits, etc.) c. Ensure that the designated smoking areas are strictly complied with: outside the front and side doors only, using supplied butt kits. 6. The MAA shall be an elected member. The MAA's duties shall include, but not be limited to the following: a. Monitor and correct any improper behavior at association meetings and functions. b. Monitor and provide upkeep for House cleanliness (i.e.: stocking bathroom supplies, empty trash, etc.) VI. Association Charter and Operations A. Business: 1. Association meetings will be held monthly, as follows: a. Executive council meetings (open) will be held on the first Wednesday of the month. b. General membership meetings will be held on the second Thursday of the month. c. Quarterly Hail and Farewells will generally be combined with the regular Thursday monthly meetings. 2. Executive Council and regular meetings will be held at the E-6 Association "House" unless otherwise directed by the President. 3. All meetings will be conducted according to parliamentary procedures. 4. The association President will not vote on motions from the floor except in the case of a tie. B. Quorum: No action shall be binding unless approved by a quorum. 1. At any regular meeting of the Association , a quorum shall be construed to mean not less than 51% of the regular membership in attendance, including at least two of the Executive Council. 2. At all committees appointed by the President, a quorum shall consist of two-thirds of the committee members. 3. At meetings of the Executive Council, a quorum shall consist of at least three of the committee members. C. Committees: All members may be appointed or selected to serve on a committee, excluding those holding office. The establishment of a committee must be approved by a quorum except for the Bylaws Committee which may be appointed by the President and may include the elected officers. All committees must keep accurate records and provide a briefing to the membership body at scheduled meetings. D. Funds: Funds shall be acquired by the Association by the collection of membership dues and various drives/activities. 1. Dues: Membership dues are $2.00 per month (or $20.00 per year, if paid at one time) per member, payable to the Treasurer by cash or check at each meeting. Receipts will be issued if requested. a. Members with dues three months or more behind will be considered delinquent and will be notified of their status by the Treasurer. Failure to bring dues up to date within 90 days of their notification of delinquency will result in the member being no longer considered a member in good standing. Members not in good standing may not vote, make motions from the floor, or hold an office on the Executive Council. b. To be reinstated as a member in good standing the delinquent member must remit 100% of the dues in arrears from the date that the member was removed from regular membership. c. If the Association feels the need to change the amount of the dues, an amendment to the Bylaws will be voted on and passed by a quorum. 2. Fund Usage: No use of the funds will be authorized unless approved by a majority vote of the Association. a. All funds will be held in a local bank account in the name of the association. All payments made by the fund must be by check unless approved otherwise by a quorum. b. The Treasurer will be responsible for the account and all funds. A financial summary shall be provided at the scheduled meetings. c. All dues received must be recorded and credited to the member upon receipt, unless it is a donation to the association. d. Financial records must be audited by a committee in the month of September prior to installation of new officers. e. The President, Secretary and Treasurer shall be authorized to sign checks. Any withdrawals or payments require at least two signatures, one of which must be the Treasurer's. E. Bylaws Review: 1. A Bylaws Review committee will be established annually in the month of October. Executive Council members may serve on the Bylaws Review committee. The committee will consist of at least three members. 2. Proposed changes to the Bylaws will be compiled and reported to the membership at the November meeting. 3. Changes approved by a quorum will be incorporated at the next regular member meeting, and forwarded to Commanding Officer, Naval Air Station Joint Reserve Base, Fort Worth, Texas for review. VII. These Bylaws approved by:
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