Troop 120
Event Planner Checklist
____ 1. Confirm
facility is available for desired dates and make deposit if needed
____ 2. Information
flyer distributed to Troop 3-4 weeks in advance
____ 3. Sign-up Sheet
____ 4. Final Roster
____ 5. Order tickets
or make final reservations
____ 6. Confirm
drivers and seatbelts. Obtain driver license # for tour permit
____ 7. File Tour
Permit with Service Center (Local if less than 500 miles)
____ 8. Itinerary
(plan program)
____ 9. Food
coordination (patrols and/or family units)
____ 10. Coordinate
personal equipment (typically list found in Scout Handbook)
____ 11. Coordinate
Troop equipment (trailer, tents, stoves, cook kits, etc)
____ 12. Obtain
signed permission slip for each minor participant
____ 13. Medical
Forms (if needed)
____ 14. Record all expenses and submit to Troop
Treasurer with list of participants so family accounts can be credited or
debited.