Minutes for Sitco Manor's Strata Council meeting
January 13, 2004, 7:00-8:45 PM

Harold Bergman, #404, President	Marcia Marchenski, #101, Vice-President
Hilda Everall, #402, Treasurer	Andy Gower, #304, Secretary
Michelle Ricketts, #205		Judy Chu, #306

1.  Previous minutes approved as distributed.

2.  Council discussed the status of the leak into #303's ceiling from #403 deck.  Judy had received a quote for the repair of #303's ceiling which is greatly appreciated.  Unfortunately, that does not address the issue of the repairing the leak.  Council had requested quotations from Ascent for the diagnosis and repair of the problem.  Ascent informed Council that it was very difficult to achieve numerous quotes for the same project and recommended that we use Steelhead Contracting (who investigated originally at the time of the leak).  Andy will contact Ascent/Steelhead and find out what repairs are necessary and obtain a quote for the work.  Hilda will contact AG Woodward Roofing who replaced some of the flashing a couple of years ago (not the section in question though) and get a quotation for replacing the flashing of the section as well as the remainder of the roof flashings that were not replaced two years ago.

3.  Michelle went to a lot of effort and produced the Welcome Package For Residents Of Sitco Manor.  This will be an excellent document for new owners as well as being a reference for current owners who are unsure of what the procedures of the building are.  Michelle will send this document to Ascent for distribution to all owners at the same time as the minutes for this meeting are distributed.

4.  Council is concerned about the lack of financial information received from Ascent.  Ascent has apparently been having trouble reconciling previous financial information provided by Council/previous management.  Hilda will contact Ascent and get financial information ASAP.  Owners, please be aware that because of this delay, cheques for the fireplaces and any other outstanding monies will be requested in the near future.

5.  Council discussed the communication issues that it has been having with Ascent.  Maintenance issues seem not to be addressed on a timely basis.   And financial information has not been distributed.  Council will be investigating other options of addressing the needs of the building.

6.  Council decided that it is necessary to obtain a one-time cleaning of the grounds around the building.  Michelle will follow up on a Rakes & Ladders quote obtained by Ascent and have this service performed in the spring.  Council discussed the possibility of obtaining an individual to service the garden on a non-contract bi-weekly basis. Michelle will also follow up on the contract with Universal Heating to ensure that it had already been accepted via previous building management.

7.  Council has received a quote of the tiling the front entryway.  Michelle & Harold both have contacts that will be quoting as well. Council will then evaluate the quotes based on price, issues with making the surface non-slippery, and the quality/appearance/durability of the tiles used.  We followed up investigating cleaning the carpet at the front entryway.  The cleaning company stated that since the carpet is beyond repair we would have to replace the carpet rather than clean it.  Tile would save us money in carpet cleaning in the future and the cost of replacing the carpet.

8.  The previous minutes mentioned checking with residents to see if anyone is interested in assuming the cleaning duties for the building.  Marcia had received no feedback from residents, but Hilda had spoken with May and she had shown an interest.  Hilda will use our building's current cleaning contract as a basis for discussion with May to see if we can agree on responsibilities and price.

9.  Council discussed the status of the deck in #302 which needs repair but the question of who should pay for the repairs is up in the air.  Andy will obtain a quote from Steelhead for the repairs of the deck (in conjunction with the quote for the leak repair from item 2).  The question of responsibility will be addressed after the repairs are finished.

10.  Next strata council meeting will be Tuesday, March 2, 2004 at 7 PM in Marcia's #101.