Outline for Successful USS Meet
The following should be done to insure that a successful USS meet is run
Submit for meet, no matter when the date is for the meet during season, in the August time frame. Order awards for meets in November for 10% discount.
Appoint/get volunteer to be Meet Director.
Duties include, but are restricted to:
Getting officials for meet.
Producing program/psyche sheet.
Final corrections/changes in program/psyche sheet for office and bullpen use.
Lining up safety person for each session of meet.
**********Basically.... everything the day of the meet.
Appoint/get a meet entry person. Send entries to this person or have Meet Director deliver to this person for entry into computer. He/she will also get timeline of meet. Also will check to see that all monies are correct. Also this person will produce program/psyche sheet for sale at meet. This person should have extra seed cards at his/her disposal.
Organize a concession committee. Purchase all food in advance. Line up help to work each session in advance. Get numbers of swimmers from meet entry person. Must have THREE at concession AT ALL TIMES.
Organize an office-bullpen team to work meet. Make plans for how each will function on their own and how they will interact with each other. Make sure that someone is lined up to sell programs and get admission at front door at each session. MUST HAVE THREE IN OFFICE AND THREE IN BULLPEN TO HAVE A CHANCE FOR SUCCESS! ! ! Have a reliable runner lined up to collect completed seed cards or sheets from timers at the end of each heat or event. Let coaches, parents and swimmers know when/how awards are to be given out.
Day of meet:
Arrive 2 hours early.
Plug in coffee and set up concession stand (big $ here).
Prepare pool area (cones on blocks, setting up starting system, backstroke flags, backstroke cones and of course lane lines)
One hour before warm-up
Put someone on front door to sell programs and direct questions from coaches parents and swimmers).
Have office ready for questions and changes (there are always a few)
Just before warm-up: Have safety person(s) on deck
Announce any special lane assignments
Near end of warm-up: Announce sprint lanes.
Make first call to bullpen.
At published starting time, turn meet over to referee.
Post each event when office is completed.
After meet:
Send each team a copy of the results.
Send New England Swimming 8 copies of results along with a completed "Confidential Meet" form and check for total number of "splashes" times $0.50 for events 400 yards and shorter.
REPEAT AS NEEDED!