HIGHLAND PARK HOMEOWNERS ASSOCIATION, INC.

MARCH 15, 2006

MEETING MINUTES

In attendance: Leigh Uithoven – Landmarc property manager

Rick Klingbeil - President

Suzanne Smith - Vice President & Secretary

Cinde Iacovacci - Acting Treasurer

Tony Duetsch – ACC

Members absent: Sam Smith – ACC

Meeting called to order by board President, Rick Klingbeil – 6:53 PM

Meeting minutes of February 9, 2006 reviewed and approved.

Hampstead shed: The possibility of the home being sold before the shed is removed was discussed. The board agreed to have Landmarc look into the county approval process for this structure. A complete review of the process that was undertaken to approve of this structure from both the county, ACC and the present state of the shed will come under scrutiny. The instability of the footings has become a major concern.

Also on this same lot is a substandard fence which was installed backward and crossing the neighbor’s property line. Investigation into whether an application was filed with the HOA for this fence will be investigated.

The Hood: A concern was brought to the attention of the board regarding use and promotion of the newsletter. Tony says through collaboration with MacAfee (anti virus software) that they were able to identify a Trojan virus on his computer that is believed to have originated from either the Hood website or through emails sent by The Hood. Leigh will notify the newsletter and have them address this.

Exterior A review of the form and its signature section was done to answer

Alteration the question of its purpose. It was clarified that the signatures in

Forms: this section would only serve to prove notification of neighboring homeowners. Renters are not allowed to sign these forms. In the case of a rental situation this will be notated on the form.

The group discussed when to approve a change involving permits from the county. It was decided that wording would be included on the form to state preliminary approval pending approval and receipt of permits from the county.

Community It was noted that the community yard sale in the last few years has

Yard Sale: had little participation. Ideas were discussed on how to make these days more effective. It was agreed that the yard sale would run as planned on the second Saturday in both May and September with the following Sundays as community clean up days. Rain dates to be scheduled the following week. Suzanne volunteered her pick up truck for the clean up day.

It was also agreed that an explanation of what a “community cleanup day” is should be included with the yard sale notice. It was also agreed that an evaluation of the effectiveness of this concept, through participation levels, would determine the continuation of the community yard sale or not.

Transfer of Title: During the board’s door-to-door campaign it came to light that some transfers of titles were not happening. It is the hope of the board that the new welcoming committee, when formed will address this situation. In the meantime Cinde agreed to supply Leigh with all the homes currently listed for sale and to note any new ones that go up before the Welcoming Committee gets in place.

Violations: Most all violations in Highland Park have been addressed and corrected by the homeowners.

Annual Inspections: These inspections, not conducted in years, were agreed to resume in the fall after proper and appropriate notification of homeowners.

Registered Agent: Rick named as new registered agent for Highland Park.

Contact Both Cinde and Tony agreed to list their phone numbers on

Information: the contact sheet.

Community Survey: It was agreed to give the survey one more month before collecting and reviewing results. Rick stated that some residents are complaining that the survey asks too many personal questions. It was brought up that there are only two fields that are required to have anything in them and as long as there is something in it the survey will be accepted.

Zones: Breaking the subdivision into 4 zones was agreed. These zones would make all the directors responsible for keeping an eye on these properties to notice any thing that may require HOA or it’s committee’s attention. The president would not be assigned a zone but would serve as back up for the other members. Suzanne will send out zone line suggestions to other board members for review.

Rental Property: Include in the Highland Park Documentation rewrite, “ property owners to provide a copy of the lease and contact information for both the owner and tenant to Landmarc”

Committees: All committees fall under the direction of the HOA board of directors. All will submit proposals for approval of the board for any activity or communication that is put out to the community. They may run fund raising events or ask for donations to fund their activities. It was agreed that all funding this year should go toward continuing the block party tradition and any other activities should be kept low or no cost events.

Meeting adjourned at 9:18 PM