Kelvin Grove Community Assn. Inc.
Kelvin Grove Residents' Association
Inc. - Old Constitution
Operational between: 1975 &
Note that this version has not been double checked
against the original hard copy for typos. In addition, various important matters - including the
partial change of name in 1987 - have not yet been outlined in this version of the
Progressive Association Inc. was incorporated in 1975 (after operating
informally since 1967) and had its name changed
to the Kelvin Grove Residents' Association Inc. in 1987. In 2006, its name was
again changed, this time to the Kelvin Grove Community Association Inc. A new
Constitution was adopted at the same time to replace the one below, which had
become extremely dated and hard to operate with in terms of IRD, Charitable
As an aside, the Kelvin Grove
Social Hall Society Inc., which fulfilled a similar role to the present
association, was incorporated in 1901 and finally 'struck off' the Companies
Office list in 1984, after the sale of the old hall. Its property then passed to
the (then) Kelvin Grove Progressive Assn. Inc.
Rules of the Kelvin Grove Progressive
The name of the Association shall be the "Kelvin Grove
Progressive Association Incorporated".
The following words or expressions in these Rules shall have
the several meanings herein assigned to them unless such meanings are excluded
by or repugnant to the context or subject matter.
- "Association" shall mean the Kelvin Grove Progressive
- "Kelvin Grove" shall mean that area of the City of
Palmerston North bounded by the railway line to the west, Napier Road to the
south, James' Line to the east and to the north by a line from the junction of
the Hawkes Bay railway line and the main trunk railway north to the junction
of James' Line and Kelvin Grove Road.
- "The Committee" shall mean the Committee comprising of
the Chairman, the Secretary, the Treasurer and committee members as stated in
- Words importing the masculine gender shall include the
- Words importing the singular shall include the plural or
- "In writing" or "written" shall include printing and
other modes of representing or reproducing words in a visible form.
- "Honorary" shall mean a position held by a person who is
not in receipt of salary or wages from the Association.
- "The Act" shall mean The Incorporated Societies Act 1908
and any amendments thereto.
3. Aims, Objects and
The general Aims, Objects and Powers of the Association
- To improve the facilities and amenities of Kelvin
- To co-operate with and co-ordinate activities of other
organisations within Kelvin Grove and encourage the formation of other groups
and the organisation of activities relevant to the aims and objects of the
Association including cultural activities and sporting activities.
- To print and publish any newspapers, periodicals, books,
leaflets and such descriptive material for the promotion of the aims and
objects of the Association and activities of other organisations within Kelvin
- To provide an information service for members.
- To negotiate with and aid members in lawful negotiations
with any local authority, Government department or similar body and with any
organisation or business concern.
- To adopt such means of making known the aims and objects
of the Association and the activities of other organisations as may seem
expedient and in particular by advertising in the Press or on the radio or by
television or on building erections or hoardings or by circulars or
- To make grants or subsidies to or in favour of deserving
objects whether or not the same are similar to the objects of the
- To appoint a representative or representatives to act on
behalf of the Association on any other Association, Public Body, Corporation
or organisation, if such appointments are, in the opinion of the Committee, in
the interests of members.
- To purchase, take on lease or otherwise acquire on such
terms as the Committee may think fit, any real or personal property and rights
or privileges, and to erect, maintain, improve or alter any buildings premises
- To borrow or raise money upon mortgages of any real or
personal property of the Association or on debenture or any other security or
securities, or without security.
- To sell, lease, exchange, mortgage, charge or otherwise
deal with all or any of the real and personal property of the
- To receive bequests, subscriptions and donations for
approved specific or general purposes connected or incidental to any of the
objects of the Association and to manage and administer the same.
- Generally to do all such other things as may be
incidental or conducive to the attainment of the above objects or any of them,
or as may in the opinion of the Committee be likely to be of direct or
indirect assistance to members and in the interests of the community.
- The Association shall consist of an unlimited number of
- Any person or body or organisation whether corporate or
incorporate within Kelvin Grove may be eligible for membership and having
first completed a form of enrolment approved by the Committee and having paid
the subscription for the then current year shall become a member of the
Association. (Note that in approx. 1980, the subscription was set at nil,
making everyone living within the designated area an automatic paid-up member.
Details to follow.)
- Any person who has resigned from the Association may
apply for re-admission by following the procedure set out in (B) above.
- The Association may at any General Meeting of which
proper notice has been given on behalf, on the unanimous recommendation of the
Committee, elect any member or past member to be a Life Member of the
Association in honour of such member's services or lengthy membership of the
Association or for any other reason whatsoever which the Association in
General Meeting may consider fit. A Life Member shall be deemed to be a
financial member. A person not residing in Kelvin Grove may be elected a Life
- The Committee from time to time, and without such person
making application for membership, may elect to Honorary Membership from year
to year or for any specific period or periods, any person whether or not
residing in Kelvin Grove. Honorary Members shall be exempt during their period
of Honorary Membership from payment of subscriptions, but shall be entitled to
the usual privileges of membership, excepting the right to vote or to hold any
5. Discontinuation of
A person shall cease to be a member of the Association if:
- Having paid the then current year's subscription he
shall by notice in writing to the Association resign from Membership.
- Having failed to pay his subscription nine months after
the date appointed for the payment thereof his name shall be removed from
the Association's Register of Members.
- He be expelled by resolution of the Committee. (Written
notice of a resolution to expel a member under this Rule shall be given to
the Secretary at least fourteen days before the meeting at which such
resolution is to be moved, and the Secretary shall inform the member in
writing of the notice at least ten days before the day of such meeting and
an opportunity shall be given to the member of being heard at such meeting).
- He ceases to reside in Kelvin Grove.
6. Register of Members
The Association shall keep a Register of its members
containing the names, addresses and occupations of those members and the dates
on which they became members.
- The annual subscription payable by members shall be
such sum and payable at such times as the Committee shall from time to time
- A joining or entrance fee may be payable by new members
if decided upon and as may from time to time be determined by the Committee.
- Any member who resigns from or is expelled from the
Association shall not be entitled to any refund of his subscription or any
The officers of the Association shall be a Chairman, a
Secretary, a Treasurer, a Committee of at least three and not more than twelve
other members and an Auditor. The officers, except the Auditor, must be
financial members of the Association. These officers, excepting the
office of Auditor, may be held by one or more members but the full Committee may
not consist of less than six persons.
9. Election of Officers
- All officers shall be elected annually, and shall hold
office until the following Annual General Meeting or until a Special General
Meeting called specifically for the re-election of officers or an
officer or officers discontinue membership as stated in Rule 5 or resigns
from an official position.
- All officers may be eligible for re-election.
- Any vacancy which occurs in the Committee may be filled
by the Committee and the person so appointed shall hold office until the
following Annual General Meeting or as stated under clause (A) of this Rule.
- The members in office at the date of the adoption of
these Rules shall continue in office in the same manner as though they had
been appointed under these Rules.
10. Financial Year
The financial year of the Association shall end on 31st
11. General Meetings
- The Annual General Meeting shall be held as soon as
practicable after 31st March in each year but not later than 31st July, and
at such time and place as may be decided by the Committee.
- Prior to the date of the Annual General Meeting the
Secretary shall call for nominations to the Committee by sending to each
member a notice asking for nominations to each office. All nominations shall
be made in writing with the consent of the nominee endorsed thereon, and
lodged with the Secretary or a Returning officer appointed by the Committee
prior to the Annual General Meeting. Further nominations may be accepted at
the Annual General Meeting.
- The business of the Annual General Meeting shall be to
receive the Annual Report of the Committee and the duly audited Annual
Statements of the income and expenditure and assets and liabilities of the
Association, elect the officers of the Association and receive any other
- A Special General Meeting shall be called at any time
by the Committee on its own decision or within twenty-one days of receipt of
a request signed by fifteen financial members, specifying the object or
objects of such Special General Meeting.
- No business shall be transacted at any Special General
Meeting except that which shall be specified in the notice calling the
- Notice of any General Meeting, whether Annual or
Special, specifying the object or objects of any such meeting, shall be
posted or delivered to all financial members at least seven days prior to
the day fixed for the holding thereof. The Committee may, in addition,
advertise, as it may decide upon, calling the attention of members to the
holding of the meeting.
- The quorum at all General Meetings shall be fifteen
financial members personally present.
- At all General Meetings every financial member
personally present and entitled under these Rules to vote shall be entitled
to one vote and the Chairman shall, in addition, have a casting vote. All
voting shall be on the voices or by a show of hands unless a poll is
demanded by at least five members. Any poll shall be taken in such a manner
as the Chairman decides. A motion shall be carried by a single majority
except as stated in Rule 12.
- At every General Meeting the chair shall be taken by
the Chairman if present or in his absence by the Deputy Chairman if there be
one decided upon by the Committee, or failing these officers a Chairman
nominated by the persons present at the meeting.
- If within thirty minutes from the time appointed for
the meeting a quorum of members is not present the meeting shall be
adjourned and the adjourned meeting shall be held within thirty days. It at
such adjourned meeting a quorum of members as provided for in clause (G)
hereof is not present the members then present shall constitute a quorum.
Notice of such adjourned meeting shall be given as stated in clause (F).
- The election of officers shall be by ballot if
necessary and two scrutineers shall, prior to the holding of any ballot be
appointed by the members present. They shall conduct the ballot and shall
certify to the Chairman the name or names of the persons elected.
Immediately the Chairman has declared the successful nominees duly elected
the ballot papers shall be destroyed.
12. Alteration of Rules
Subject to Section 21 of the Act these Rules or any of them
may be altered added to or rescinded by a resolution in that behalf passed by a
majority of not less that two-thirds of the members as, being entitled to do so,
vote in person at a General Meeting of which notice specifying the intention to
propose the resolution has been duly given.
13. Common Seal
The Secretary shall have custody of the common seal of the
Association and such seal shall not be affixed to any instrument except by the
authority of a resolution of the Committee, and in the presence of a member of
the Committee and of the Secretary or other such person as the Committee may
appoint for the purpose; and that member of the Committee and the Secretary or
other person aforesaid shall sign every instrument to which the seal of the
Association is so affixed in their presence.
14. Control and Investment of
The funds of the Association shall be deposited in account
or accounts at a bank or banks as decided upon by the Committee from time to
time except that the Treasurer shall hold petty cash in a sum not exceeding an
amount decided by the Committee from time to time and excepting that funds not
immediately required may be invested as determined by the Committee from time to
time with the agreement of the Auditor of the Association. The accounts shall be
operated upon by the signatures of any two of the following officers: the
Chairman, the Secretary, the Treasurer.
15. Winding Up
In the event of winding up or dissolution of the
Association all assets shall be realised and any money which may remain after
the payment of all debts and liabilities shall be disposed of as members of the
Association in General Meeting may decide.
16. Powers of Committees
- The Committee may meet together for the dispatch of
business adjourn and otherwise regulate its meetings as it may decide.
Questions arising at any meeting shall be decided by a majority of votes. In
the case of an equality of votes the Chairman shall have a second or casting
vote. Any three members of the Committee may and the Chairman or Secretary
on the request of any such three members shall at any time summon a meeting
of the Committee.
- The quorum necessary for the transaction of the
business of the Committee shall be five.
- The continuing members of the Committee may act
notwithstanding any vacancy in their body but if and so long as their number
is reduced below the number fixed as the necessary quorum the continuing
members of the Committee may act for the purpose of summoning a General
Meeting of the Association but for no other purpose.
The Committee may appoint Sub-Committees, and may delegate
them such powers as it may decide. Such Sub-Committees may comprise persons who
are not members of the Association or of the Committee. Sub-Committees shall
report to the Committee, and the decision of any Sub-Committee shall be subject
to confirmation by the Committee, except in cases where the Sub-Committee is
given full power to act. A Sub-Committee shall appoint its own Chairman but the
Chairman shall be a member of the Committee, except where in special cases the
Committee may otherwise order. The Chairman of the Committee shall be an
ex-officio member of all Sub-Committees unless otherwise directed by the
Committee. The quorum of Sub-Committees shall be fixed by the Committee.
Last Updated: 1 January 2007