Mary K. Hanson

“The Office Organizationalist”™ 

 Is Your Office Looking Dog-Eared?

I can help organize and streamline your office procedures for better productivity and work flow.

Every office needs to be organized but there isn’t always time to get everything written down and plotted out just the way you need it to be.  Small businesses, especially, are so busy attracting clients, and doing the day-to-day services necessary to keep the office operating, that there isn’t always time to sit down and plot out specific work flow charts, or set up merge documents or databases, or tailor the filing system to best suit everyone’s needs.  I am a self-taught "Office Organizationalist”, and I can do the detailed work necessary to get your filing systems in order, your merge documents and databases set up, and your optimum work flow identified so everyone knows exactly who is responsible for what in your office. 
 

I can help your small business organize its office and improve work flow by creating detailed plans of action based on your business’s individual needs.

•  Using the Microsoft Access Data system, I can set up databases for you, from something as simple as a client list or computer-generated rolodex, to calculation queries that can do simple math for your month-end and year-end reports.

•  Using the Microsoft Word program, I can create merge documents for you that can select information from your Access databases and automatically input it into forms, mailing labels, letters, or reports tailored specifically for your business.

•  Why spend money buying forms when I can create templates of basic office forms for you right on your own computer?

•  I can create filing systems for your office that speak to the needs of almost everyone in the work loop.

•   I can create digital images of your logos and other images that can
  be input into any Microsoft Word document, or used on web pages.

•  I can generate work flow-charts for your office so everyone knows who is responsible for what.

•  I can generate step-by-step office manuals for your office, so even computer-illiterates can figure out how to use the in-house office computers, databases and merge forms, understand your policies and procedures, and get things done right the FIRST time.

•   I can create computer templates for fax cover sheets, mailing labels, file folder labels, and other office needs.

•  I can create clean, simple html-compatible web-pages for your office to get your presence established on the internet.

Without organized file systems and easily accessible databases and merge documents, productivity suffers greatly. Why spend time digging through a folder to find the document you want, when organization can put the document right at your fingertips?  Why waste time hand-writing forms packets or billing slips or other items, when your computer system can do most of the work for you?  Time is money!

I’ve created high-functioning organized offices for retailers, wholesalers, non-profit organizations, and general business offices. The filing system I created for several foster family agencies was deemed by agents of Community Care Licensing to be “a model for the State of California”. 

And the merge forms-packets I’ve created made their lengthy placement paperwork process a breeze.

Write me for more information.

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