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| Minutes of April 12, 2007 MGMS Meeting
Meeting was brought to order @ 7:32pm by Pres. Mitch Bowman with 17 members present. Officers Reports President: I would like to personally thank our club members for all their time, effort, sacrifices and good will extended over the past year. Without you, our club continuation and community efforts would not have been possible. Each year we hope to increase our membership, as this is the best way to judge our efforts from year to year. Unfortunately, this past few months we suffered the loss of two Life Members: Audrey Huston - July 28, 2006 and most recently, Phyllis Drew - March 22, 2007. These two individuals exemplified the heritage of our club. They will be sorely missed but their memories will remain. Our club was founded 53 years ago. It is up to us to keep the heritage and memories intact for years to come. At this time, I would like a moment of silence for our departed members. Secretary: Mike Hoover made a motion to accept the minutes of our March 8th, 2007 meeting as present in that month's MGN, seconded by Betty Heath. Motion passed. Treasurer: Lori presented the 2007 Show Income & Expense report along with a verbal report of MGMS' checking, savings & petty cash balances. Report was accepted and will be filed as reported. Secretary's Correspondence Report: Delinquent Member postcards have been sent out. Our club received a "Thank You" letter from Mrs. Kinch and her Keicher Elementary 5th grade class, which was passed around. Jeanne also compiled a list of names/addresses from the raffle tickets for next year's "Reminder" postcards. Board of Directors: No meeting held this past month. A meeting date will be established after tonight's meeting (see prior page). Board of Directors consist of : President, V-President, Treasurer, Secretary, Board Members - B. Baldwin, B. Heath & H. Hoppe, Show Chairman & Liaison. The meeting agenda will consist of the following: (1) 501C3 (2) MGMS Show proposed changes (3) Change of MGMS meetings, i.e. time and day (4) Misc. Standing Committee Reports It is requested that the "Duties" journal for all Standing Committee Chairpersons be submitted as soon as possible. Sunshine Report: Linda R. was absent. However, Betty H. reported that we have not received an update on Hazel Morgan. Mike Hoover continues to recover nicely from his surgery and was in attendance as well as Orville Gose & Ron Roberts. Show Report: Chairman Bob Moorehead was absent as he was attending the Midwest Faceters Show. Co-Chair Jim Bretes gave a summary stating that the over-all atmosphere of this year's show was lighthearted and uplifting. He noted that one area that will need attention next year is with Silent Auction volunteers. The show's Income & Expense report was shown to members present. Raffle Report: Chairwoman Betty Heath reported that the raffle went "super, super well", that over 1100 tickets were sold and only 2 raffle prizes still needed to be delivered. Displays/Demonstrating: Bev Baldwin wished to extend a BIG, WARM & FUZZY THANK YOU to all the members and/or demonstrators who set up displays, demonstrated and/or contributed their items for the Raffle and Hourly Door Prize drawings. She noted that for next year's show, we may have to acquire additional skirting as we had just enough for the tables this year. Also, we need to upgrade the prizes for the door prize drawings. Donated items for prizes as well as a monetary gift is more than welcomed! Liaison/Door: Lenore S. was not in attendance. Those members in attendance agreed that the yellow "shopping baskets" that were available at the door went over very well! Silent Auction: Chairwoman Diane Good was not able to attend our meeting as she had a banquet to attend. However, she forwarded a final Silent Auction tally. KUDOS to Diane for all the hard work and detail she put into her report! Thanks Diane! Security: Thank you to all who volunteered for "over-night" duty at the show. Mike H. reported that we had 2 incidences at the show. These involved guests "pocketing" items. When he asked the dealer(s) what they wanted done, the dealer(s) did not press charges and the offenders were told to leave. Scholarships: Mike H. reported that MGMS received a "Thank you" card from Victoria Miller, this year's recipient. Fieldtrips: North Carolina, June 9-13 Jim Bretes is making the final preparations, i.e. hotels, gas prices, etc. He will have the release forms available for signature at our May meeting and collecting the $20 fee (checks made out to MAGMA). Michigan U.P. A date has been set for our U.P. fieldtrip. July 14 - 20(?) Mitch will get compiling an itinerary as well as lodging information. Mark your calendars and come explore Michigan's great Upper Peninsular with your family and club family! Other fieldtrip suggestions are: (1) Return trip to Grand Ledge (2) Trip to Holland, MI to find Septarian nodules (3) Trip to Co-Sci in Toledo, Oh Cynthia Seppa expressed an interest for a Cave expedition. Unfinished Business: Discussion regarding changing to 502C3 status was tabled until the Board Meeting. Insurance Policy: Mitch B has reviewed our insurance policy and presented his findings. Some changes in items covered as well as amount of insurance coverage has been changed. New Business: 1) Lori Tsutsui had an opportunity to purchase specimens (Kyanite, Lipidolite, etc.) from an Indiana dealer totaling $174. Our President, Treasurer and Secretary agreed to the expenditure over $100. Shortly afterwards, Mitch realized he had been in error, being 1 Board Member short to comply with club rules. Mitch apologized for his error and offered to purchase the overture. Frances Luttermoser made a motion that the club pays for the full specimen purchase, Jim Bretes seconded. Motion passed. 2) Rose Morris pointed out that the "mine dust" with crystals sold well as did rock slabs at the Silent Auction. Mike Hoover and Jim Bretes will be going to a Dealers Show later this month with the intent of purchasing more specimens for the Silent Auction. Frances Luttermoser made a motion that the club approves up to $300 for purchases; Cynthia Seppa seconded. Motion passed. 3) Mike Hoover pointed out that members going on the North Carolina fieldtrip will be absent from our June potluck. The club usually determines next year's show theme at this time. June Potluck will be Saturday, June 9th 1:00pm at Mike Hoover's residence. Come prepared with a dish to pass and Show Theme ideas. 4) It has been suggested that work setting up next year's Silent Auction and grab bags start this summer. Donations of rocks, minerals & fossils can be brought to any of our club meetings starting in May. 5) Sec/Pub. Jeanne B. asked permission to change our presence on the web by purchasing a domain name with web hosting. This will included a different email address, etc. Rose Morris made a motion to allow this purchase; Cynthia Seppa seconded. Motion carried. 6) Jeanne also wants to check into establishing an eBay account for MGMS. She will report her finding at the next meeting. 7) Cynthia Seppa has a potential new member! Lori T. said it would be nice to have a uniform MGMS Membership Application Letter. Jeanne B. said she would design one for the club and forward it so Lori can contact our potential members. NEXT MEETING THURSDAY, MAY 10TH, 7:30 PM LIONI TWP. HALL Having no further business to discuss, meeting was adjourned at 8:45 p.m. |
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