JULY 2002

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EDITOR: Paul Hronjak, 4413 Pinehurst Dr., Wilson, NC 27896-9001, (252) 237-8218

All are invited to attend the Annual Meeting of NC USA T&F regardless if you are member or not. Directions to the NCCU Law School are given below. Only members of USATF who are at least 18 years of age and in attendance (no proxy voting) will be allowed to vote in the meeting. If you are a new member (as opposed to a renewing member) you must have been a member by June 30, 2002 in order to vote. If you are a renewing member (from 2001) you may renew your membership at the meeting and still vote. Please bring proof of 2001 membership if you plan to renew your membership at the meeting or if you have renewed since June 30, 2002.

All positions which are elected positions will be up for election at this meeting. All terms are for two years (with the exception of Officials Chair) and newly elected people will begin their terms on September 1, 2002. The Nominating Committee will present a slate of candidates and nominations will be accepted from the floor.

Positions will be elected on the floor at this meeting unless otherwise stated below. Positions which are to be elected by the appropriate committee must have been elected in a committee meeting which attained a quorum, i.e. had five eligible voting members in attendance. All officers and chairs must be members of USATF, as must all those who are eligible to vote in committee meetings (except for the Officials Committee). In the event that a committee does not have a quorum of five eligible voting members or does not meet to hold their election, such committee chairs will be elected from the floor.

• Officers (President, Vice President, Secretary, and Treasurer). The President may not hold any other Board position.
• Sport Committee Chairs are elected by the appropriate committee. The sports committees are as follows:
  • Men's T&F
  • Women's T&F
  • Masters T&F
  • Men's LDR (long distance running)
  • Women's LDR
  • Masters' LDR
  • Race Walking
  • Youth Athletics
• Administrative Committee Chairs are elected or appointed as follows:
  • Athletes Advisory Committee elects five members plus a chair. If not all positions are chosen vacant positions may be filled by appointment by the Board.
  • Budget & Finance Committee Chair is appointed by the President.
  • Coaches Advisory Committee elects its own Chair. If they fail to do so the Chair is appointed by the Board.
  • Member Services Chair is appointed by the President.
  • Officials Chair is selected by currently certified USATF officials. Since the term for this position runs concurrently with the Olympiad, the position would not normally be up for election this year. However, the Chair who was elected in 2000 (Ron Miller) has resigned his position and Tony Wayne has been appointed by the President as interim Chair until he or someone else is elected by currently certified officials at this annual meeting. The new chair shall serve until the next Olympiad (2004).
  • Records Chair is appointed by the President.
  • Sanctions, Standards, and Evaluation Chair is appointed by the President.
  • Road Running Technical Council Chair is appointed by the President.
• Special Committee Chairs are elected or appointed as follows:
  • Appeals Committee Chair is elected by the voting membership in attendance. The Chair may not hold any other position on the Board and does not have to be a member of USATF.
  • Bylaws & Rules Committee Chair is appointed by the President.
  • Nominations Committee Chair is elected by the voting membership in attendance.
  • Planning Committee Chair is appointed by the president.
• At-Large Board Members (4) are elected by the voting membership in attendance.
• Past President Voting Member is chosen by eligible past presidents of NCUSATF.
  
  

In summary, the following positions will be voted on by all eligible members in attendance: Officers, Sport Committee Chairs who were not elected by their committee, Appeals Chair, Nominations Chair, and At-Large Board members.

Delegates to the National Convention of USATF will be chosen by the vote of the voting members in attendance, subject to the criteria outlined in the Bylaws (a copy of which may be obtained by contacting Paul Hronjak). It is anticipated that up to ten delegates will be elected at the Annual Meeting (the President is an automatic delegate).

• Roll call of clubs to determine the presence of a quorum (10% of member clubs with a minimum of 6).
• Credentials: Report of the Membership Chair on eligibility of all members claiming voting privileges.
• Minutes: Acceptance of the minutes of the 2001 Annual Meeting. Copies of the minutes will be available at the meeting and can be obtained from Paul Hronjak. An attempt will also be made to post the minutes on the NCUSATF web site (www.oocities.org/ncausatf)
• Reports of officers and committee chairs.
• Elections
• Amendments
• Other business, old and new.
• Adjournment.
  
  

The regular, quarterly Board meeting of NCUSATF will immediately follow the Annual Meeting. All are invited to attend and join any discussion; however, only current Board members (those who were elected or appointed prior to the 2002 Annual Meeting) shall have a vote in the meeting. Current Board Members and Officers are listed, along with contact information, elsewhere in this newsletter.

Take I-40 to Exit 278 (NC 55).

• Go north (toward Durham) for approximately 4 miles.
• Turn left on Cecil St. (traffic light at the southeast corner of NCCU campus).
• Turn right at next signal light.
• Turn right at the first opportunity (Criminal Justice Bldg. on right).
• At the end of this road the Law School is on the right.
  
  

SIGNS WILL BE POSTED ON THE DOOR WITH THE DIRECTIONS TO THE ROOM.

Paul Hronjak's cell phone in the event you become lost. (919) 805-1234

I have not had time to do a regular newsletter for a few years now and continue to search for someone to take on this job. PLEASE step forward if you have any interest. You must be able to operate word processing software (your choice) but no other technical skills are required. Our association deserves more regular communication than they have received in recent years. At a minimum, there should be two issues a year and three would be better.