Ohio PTA Bylaws for Local PTA’s

Ohio PTA Bylaws for Local PTAs

 

Important  - Please Complete

 

Date -                                       District -10

Name of PTA – Richard Avenue Elementary PTA

CityGrove City               CountyFranklin

Member of  - South-Western PTA Council

Date Organized  - 07-29-58

Circle One : Preschool  EL JR MIDDLE  INTER  SR  VOC

IRS Employer Identification # 23-7253203

 

Bylaws

Article I: NAME

 

The name of this association is the Richard Avenue Elementary Parent- Teacher Association (PTA)of Grove City, Ohio. It is a local PTA organized under the authority of the Ohio Congress of Parents and Teachers (Ohio PTA), a branch of the National Congress of Parents and Teachers (National PTA).

 

**Article II: ARTICLES OF ORGANIZATION

 

The articles of organization of a constituent organization include (a) the bylaws of such organization and (b) the certificate of incorporation or articles of incorporation of such organization (in cases in which the organization is a corporation) or the articles of association by whatever name (in cases in which the organization exists as an unincorporated association).

 

**Article III: PURPOSES

 

Section 1. The objects of the Richard Avenue Elementary PTA, in common with these of the National PTA and the Ohio PTA are:

a.       To promote the welfare of children and youth in home, school, community, and place of worship.

b.      To raise the standards of home life.

c.       To secure adequate laws for the care and protection of children and youth.

d.      To bring into closer relation the home and school, that parents and teachers may cooperate intelligently in the education of children and youth.

e.      TO develop between educators and the general public such united efforts as well secure for all children and the youth the highest advantages in physical, mental, social, and spiritual education.

 

 

 

**articles and sections are required by National PTA and must be copied exactly and may not be amended locally

#articles and sections are required by Ohio PTA and must be copied exactly and may not be amended locally

 

 

Section 2. The Objects of the National PTA and the Ohio PTA and this local PTA are promoted through an educational program directed towards parents, teachers and the general public; are developed through conferences, committees, projects, and programs; and are governed and qualified by the basic policies set forth in ARTICLE IV.

 

Section 3. The organization is organized exclusively for the charitable, scientific, literary or educational purposes within the meaning of Section 501 ( c ) (3) of the Internal Revenue Code or corresponding section of any future Federal tax code (hereinafter “Internal Revenue Code).

 

**Article IV: BASIC POLICIES

 

The following are basic policies of the Richard Avenue Elementary PTA in common with those of the National PTA and the Ohio PTA:

a.       The organization shall be noncommercial, nonsectarian, and nonpartisan.

b.      The name of the organization or the names of nay members in their official capacities shall not be used to endorse or promote a commercial concern or in connection with nay partisan interest or for any purpose not appropriately related to promotion of the Objects of the organization.

c.       The organization shall not –directly or indirectly—participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.

d.      The organization shall work with the schools to provide quality education for all children and youth, and shall seek to participate in the decision making progress establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education.

e.      The organization shall not enter into membership with other organizations except such international or national organizations as may be approved by the National PTA Board of Directors. The Ohio PTA or any of its divisions may cooperate with other organizations and agencies concerned with child welfare, but a PTA/PTSA representative shall make no commitments that bind the group he represents.

f.         No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, directors, trustees, officers or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in ARTICLE III hereof.

g.      Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from Federal income tax under Section (c ) (3) of the Internal Revenue Code, or (ii) by an organization, contributions to which are deductible under Section 170 ( c) (2) of the Internal Revenue Code.

h.       Upon the dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to one or more non-profit  funds, foundations, or the organizations which has established their tax exempt status under Section 501 ( c) (3) of the Internal Revenue Code.

 

Article V: RELATIONSHIP WITH NATIONAL PTA AND OHIO PTA

 

**Section 1. This local PTA shall be organized and chartered under the authority of the Ohio PTA in the area in which this PTA functions, in conformity with such rules and regulations, not to be in conflict with the Bylaws of the National PTA, as the Ohio PTA many in its Bylaws prescribe. The Ohio PTA shall issue to this PTA an appropriate charter evidencing the due organization and good standing of this PTA.

 

A local PTA in good standing is one which:

            a. Adheres to the Objects and basic policies of the PTA:

 

b. Remits the national portion of the dues through the Ohio PTA to reach the National PTA office by dates designated by the National PTA

 

c. Has Bylaws approved according to the procedure of each state ; and

 

d. Meets other criteria as may be prescribed by the Ohio PTA

 

**Section 2. This local PTA shall adopt such Bylaws for the government of the organization as may be approved by the Ohio PTA. Such Bylaws shall not be in conflict with the Bylaws of the National PTA or the Bylaws of the Ohio PTA.

 

#Section 3. A local PTA shall adopt Bylaws which shall:

 

a.       Conform to the Bylaws of the National PTA and the Ohio PTA.

b.      Have been approved either by a district director, Coordinator of District Directors or a PTA member appointed by them. These Bylaws may then be used until officially approved bylaws are returned from the Ohio PTA.

c.       Include in its Bylaws provisions corresponding to those identified herein by a double star and the # symbol.

 

**Section 4. Bylaws of each constituent organization shall include an article on amendments.

 

**Section 5. Each officer of a constituent organization shall be a member of a local PTA within its area.

 

**Section 6. This local PTA shall keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts and disbursements of the organization, including, specifically, the number of its members, the dues collected from its members and the amount of dues remitted to the Ohio PTA. Such books of account and records shall at all reasonable times be open to inspection by an authorized representative of the Ohio PTA or, where directed by the committee on state and national relationships, by a duly authorized representative of the National PTA.

 

**Section 7. The charter of this local PTA shall be subject to withdrawal and the status of such organization as a local PTA shall be subject to termination, in the manner and under the circumstances provided in the Bylaws of the Ohio PTA.

 

**Section 8. This local PTA is obligated, upon withdrawal of its charter by the Ohio PTA:

a.       To yield up and surrender all of its books and records and all of its assets and property to the Ohio PTA or to such agency as may be designated by the Ohio PTA, or to another local PTA organized under the authority of the Ohio PTA.

 

b.      To cease and desist from the further use of any name that implies or connotes association with the National PTA or the Ohio PTA or status as a constituent organization of the National PTA; and

 

c.       To carry out promptly, under the supervision and direction of the Ohio PTA, all proceedings necessary or desirable for the purpose of dissolving this local PTA.

 

**Section 9. This local PTA shall collect dues from its members and shall remit a portion of such dues to the Ohio PTA as provided in ARTICLE VI hereof.

 

**Section 10. Each local PTA shall include in its Bylaws provisions corresponding to the provisions of such Bylaws of the National PTA as are identified herein by a double star.

 

**Section 11. The adoption of an amendment to any provision by the Bylaws of the National PTA identified by a double star shall serve automatically and without the requirement of further action by the local PTA to amend correspondingly the Bylaws of each local PTA. Notwithstanding the automatic character of the amending process, the local PTA shall promptly incorporate such amendments in their respective Bylaws.

 

#Section 12. Each local PTA shall include in its Bylaws provisions corresponding to the provisions of the Ohio PTA Bylaws as identified by the state symbol #.

 

#Section 13. Each local PTA, in accordance with the January 1973 ruling by the Internal Revenue Service (IRS) shall:

           

a.       File an annual financial report with the Ohio PTA office.

 

b.      File a Form 900 or 900EZ with a schedule A if gross receipts exceed $25,000 annually.

 

c.       Notify the Ohio PTA office of its Employers Identification Number (EIN). If no number is presently available, the local PTA unit must apply for one.

 

#Section 14. Any local PTA disbanding or withdrawing from the Ohio PTA shall:

 

a.       Notify its Ohio PTA district director or the Ohio PTA office thirty (30) days before disbanding vote is taken.

 

b.      Be governed by the procedure established by the Board of Managers of the Ohio PTA as set fourth in the Ohio PTA Bylaws Article VI, Section 6. and #Section 23.

 

#Section 15. If a motion to disband and is presented and seconded, it:

           

a.       Must be deferred for vote until the next meeting. All members shall be notified by first class mail, along with the district director and the Ohio PTA office, thirty (30) days prior to the meeting at which the vote will be taken on the motion to disband.

b.      Is opened for discussion at the next regular meeting. A two-thirds (2/3) vote of members present and voting is required for the motion to be adopted. However, before the final vote can be taken, the members must decide how to dispose of the property and assets of the unit in accordance with Section 501 ( c )(3) of the Internal Revenue Code (See **ARTICLE IV, Section h). The books, records and the local PTA’s Charter shall be returned to the Ohio PTA office by registered mail or given to the district director.

 

#Section 16. When the dissolution vote is taken the IRS shall be notified that this local PTA is no longer a tax exempt organization of the Ohio PTA.

 

Article VI: MEMBERS AND DUES

 

**Section 1. Every individual who is a member of this local PTA is, by virtue of that fact, a member of the National PTA and of the Ohio PTA by which such local PTA is chartered, and is entitled to all the benefits of such membership.

 

**Section 2. Membership in each local PTA shall be made available by such local PTA without regard to race, color, creed, or national origin, under such rules and regulations, not in conflict with the provisions of the Bylaws of the National PTA, as may be prescribed in the Bylaws of the local PTA, to any individual who subscribes to the Objects and basic policies of the National PTA.

 

**Section 3. This PTA shall conduct an annual enrollment of members, but may not admit persons to membership at any time.

 

**Section 4. Each member of this local PTA shall pay such annual dues to said organization as may be prescribed by the organization. The amount of such dues shall include the portion payable to the Ohio PTA (the “state portion”) and the portion payable to the National PTA (the “national portion”).

 

**Section 5. The amount of the Ohio PTA’s portion of each members dues shall be determined by the Ohio PTA. The national portion of each members dues shall be (1) one dollar per annum.

 

#Section 6. The Ohio PTA portion of each members dues shall be one dollar and seventy five cents ($1.75) per annum. 1 PROVISO

1 Proviso: The dues will be $1.50 in 1995-1996 and $1.75 in the 1997-1998 year.

 

Section 7. Each member of this local PTA shall pay annual dues of ___($3.00)____ to the organization. The amount of annual dues shall include the local PTA portion, the portion payable to the Ohio PTA and the portion payable to the National PTA.

 

#Section 8. Each local PTA shall issue, upon payment of dues, membership cards which shall be valid until the expiration date shown on the card. A membership card is not interchangeable between PTAs or schools and does not confer membership on more than one individual.

 

#Section 9. Only members in good standing of the association shall be eligible to participate in its business meetings or to serve in any of its elective or appointive positions.

 

**Section 10. The state and national portions of the dues paid by each member of this local PTA shall be set aside by this local PTA and remitted to the Ohio PTA through such channels and at such times as the state Bylaws my provide. Each state PTA shall pay to the National PTA the amount of the national portion of dues paid by all members of the local PTA’s in its areas.

 

#Section 11. Dues from the local PTA shall be submitted to the Ohio PTA office monthly with the initial payment due no later than November 30. Local PTA’s who have withheld the initial payment of dues later than December 31 shall be a local PTA as not in good standing.

 

Section 12. Local PTA dues shall be accompanied by a list of unit members. Dues received after November 30 shall be forwarded monthly.

 

#Section 13. Local PTA’s not in good standing by:

 

a.       December 31:

 

1.       Shall not be eligible for awards.

2.       Shall have their unit removed from the mailing list of the Ohio PTA until dues are submitted.

3.       Shall pay a $20 reinstatement fee when dues are remitted.

 

b.      January 31:

 

1.       Shall not be eligible to participate in the Reflections Program.

 

c.       March 15:

 

1.       Shall be considered inactive.

2.       Shall, provided due dates are paid by the end of the fiscal year, be eligible to send only non-voting delegates to the Ohio PTA Convention.

 

Article VII: OFFICERS AND THEIR ELECTION

 

**Section 1. Each officer shall be a member of this local PTA.

 

Section 2. Officers and their elections:

 

#a. A local PTA shall elect officers, including a president, one or more vice presidents, one or more secretaries, a treasurer and, if in a council, council delegates and alternates at its election meeting to be held annually in the month of ___May___.

 

b.   There shall be __3___ delegates and ___3___ alternates to council.

 

c.       Officers, delegates and alternates shall be elected by written ballot annually in the month of ___May___. However, if there is but one nominee for any elective position, the vote for that position may be by voice.

d.      Officers, delegates and alternates shall assume their official duties following the close of the (annual) __school year_ meeting in (month) ___ June *___ and shall serve for a term of ___1___ year(s) or until the election of their successor.

e.      A person shall not be eligible to serve more than two (2) consecutive terms in the same office. A person who has served more than half of a term shall be credited with having served that term.

*Section 2, d. Officer will assume their official duties June 30th. Thus allowing a transitional time for officers to exchange procedure books and PTA materials to their successor.

 

Section 3. Nominating Committee

 

a.       There shall be a nominating committee composed of ___5___ members, (an uneven number, no less than three) ___2___ of whom shall be elected by the executive board from its body, and ___2___ of whom shall be elected by the association at a general PTA meeting at least one (1) month prior to the election.  The committee shall elect its own chairman. The unit may provide for alternates. The President shall not serve on this committee. And 1 shall be the principal or his designee.

b.      The nominating committee shall nominate one (1) eligible person for each office to be filled, ___3___ delegates and ___3___ alternates to council and report its nominees at the regular ___Richard Avenue___ PTA meeting in (month)___May___ at which time additional nominations may be made from the floor.

c.       Only those persons who have signified their consent to serve, if elected, shall be nominated for or elected to such offices.

 

Section 4. Vacancies:

 

A vacancy occurring in any elective position shall be filled fro the unexpired term by a person elected by a majority vote of the remaining members of the executive board, notice of such election having been given. In case a vacancy occurs in the office of President, the first vice president shall serve notice of the election.

 

Article VIII: DUTIES OF OFFICERS

 

Section 1. The President shall:

a.       preside at all meetings of the association;

b.      perform such other duties as may be prescribed in these Bylaws or assigned by the association;

c.       be a member ex officio of all committees except the nominating committee;

d.      coordinate the work of the officers and committees of the association in order that the Objects may be promoted.

 

Section 2. The vice president(s) shall:

a.       act as aide(s) to the president;

b.      In their designated order perform the duties of the president in the absence or inability of that officer to serve.

 

Section 3. The secretary shall:

a.       record the minutes of all meetings of the association;

b.      have a current copy of the Bylaws;

c.       maintain a membership list;

d.      perform other delegated duties as assigned.

 

Section 4. The treasurer shall:

#a. Secure a non-profit institutional fidelity bonding policy. The expenditure involved in securing the bond is a legitimate expense for the local PTA.

#b. Keep the record of National PTA and Ohio PTA portion of the membership dues separate from the record of the general funds of the local PTA.

#c. Forward the National PTA and the Ohio PTA portion of the membership dues to the Ohio PTA office in Columbus at the beginning of each school year. Dues received thereafter must be forwarded monthly. Local PTA dues shall be accompanied by a list of unit members and must be paid by March 15 to be included in the National membership for the current year.

#d. At least once a year, submit financial books and records fro audit.

e.      Have custody of all funds of the association.

f.         Keep a full and accurate account of receipts and expenditures;

g.      Make disbursements as authorized by the president, executive board, or association in accordance with the budget adopted by the association;

h.       Present a financial statement at every meeting of the association and at other times when requested by the executive board;

i.         Be responsible for the maintenance of such books of account and records as conform to the requirements of ARTICLE V, Section 6, and Section 13 of these Bylaws.

j.         Have the accounts examined annually or upon change of officer by an auditor or an auditing committee of not fewer than three members, who, satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report. The auditing committee shall be appointed by the executive shall be appointed  by the executive board at least two (2) weeks before the annual meeting.

 

Section 5. Local PTA delegates (or their alternates) to council shall attend the meetings of (Name) ___South-Western___ Council of PTA and shall report to the association.

 

Section 6. All officers shall:

a.       Perform the duties prescribed in the parliamentary authority in addition to those outlined in these Bylaws and those assigned from time to time.

b.      Deliver to their successors all official material no later than fifteen (15) days following the election of their successor, by the close of the school year, or upon resignation.

 

Article IX: EXECUTIVE BOARD 1

**Section 1. A PTA member shall not serve as a voting member of a constituent organization’s board at the local, council, district, state, or national level while serving as a paid employee of or under contract to, that constituent organization.

 

Section 2. The executive board shall consist of the officers of the association, delegates to council (if local PTA unit is in council membership), the chairmen of standing committees, and the principal of the school or a representative appointed by him. The members of the executive board shall serve until the election of their successors.

 

Section 3. The duties of the executive board shall be:

a.       To transact necessary business in the intervals between regular association meetings and such other business as may be referred to it by the association.

b.      To create standing committees. Standing Committee chairmen are selected by officers.

c.       To approve the plans of work of the standing committee.

d.      To present a report at the regular meetings of the association.

e.      TO appoint an auditor or an auditing committee at least two (2) weeks before the annual meeting at audit the treasurer’s accounts.

f.         To prepare and submit to the general association for approval a budget for the fiscal year.

g.      To fill vacancies in elective and appointive positions.

 

Section 4. Meetings of the executive board shall be help monthly during the school year, the time to be fixed by the board at its first meeting of the year. A majority of the executive board members shall constitute a quorum. Special meetings of the executive board may be called by the President or by a majority of the members of the board, ___2___ days’ notice being given.

 

 

1 (A unit may desire to include an executive committee, which requires a separate ARTICLE. This committee is composed of elected officers, See Robert’s Rules of Order Newly Revised, pg.475 in the 1990 edition.)

 

 

 

Article X: MEETINGS

Section 1. Regular meetings of the association shall be held on (day of the week) ___2nd Tuesday___ of each month during the school year, unless otherwise provided by the association or by the executive board, (number) ___5___ days’ notice having been given of the change date.

 

Section 2. Special meetings of the association may be called by the president or by the majority of the executive board, (number) ___5___ days’ notice haven been given. No other business than that business which is stated in the call shall be transacted at this meeting.

 

Section 3. The annual meeting shall be in (month)___May___ at which time the officers and chairmen shall submit yearly reports.

 

Section 4. (Number) ___5___ members, at least two (2) of whom are officers, shall constitute a quorum for the transaction of business in any meeting of the association.

 

Section 5. The privilege of holding office, introducing motions, debating and voting shall be limited to members of the association whose current dues are paid.

 

Section 6. This local PTA shall be entitled to be represented at the annual Ohio PTA convention by the President or his representative, and accredited delegates, provided the local PTA’s dues are paid by March 15. (Ohio PTA Bylaws, ARTICLE XXII, Section 2.c., d., e.)

 

Section 7. This local PTA shall be entitled to be represented at the District ___10___ Conference. (Insert Ohio PTA district number)

 

Article XI: STANDING AND SPECIAL COMMITTEES

 

#Section 1. Only members in good standing of the association shall be eligible to participate in its business meetings or to serve in any of its elective or appointed positions.

 

Section 2. Standing Committees

a.       The executive board may create such standing committees as it deem necessary to promote the Objects and carry on the work of the association.

b.      The chairman of the standing committees shall be selected by the executive committee (or board).

c.       The term of each chairman shall be __(1)___ year(s) or until the selection of his successor.

 

Section 3. The chairman of each standing committee shall present a plan of work to the executive board for approval. No committee work shall be undertaken without the consent of the executive board.

 

Section 4. The authority to form special committees and appoint their members rests within the association.

 

Section 5. The president shall be an ex-officio member of all committees except the nominating committee. An ex-officio member has the right to make motions, debate and vote but is not counted in the quorum.

 

Section 6. A majority of the members of the committee shall constitute a quorum.

 

 

 

 

 

 

Article XII: COUNCIL MEMEBERSHIP

 

#Section1. A council may be organized for the purpose of conference and cooperation in matters of common interest, and shall admit only local PTAs in membership with the National PTA and the Ohio PTA. (See Ohio PTA Bylaws, ARTICLE XXI, Councils)

 

(Applies only to local PTAs holding membership in a council of PTAs, and must correspond to council Bylaws.)

 

Section 2.

a.       This local PTA shall be represented in meetings of the (Name) ___South-Western___ Council of Parent Teacher Associations by the president or first vice president as his representatives, the principal or his representative and by (number) ___3___ delegates or their alternates. All representatives to a council must be members of a local PTA.

b.      Delegates and their alternates shall be chosen by election in (month) ___May___.

c.       Delegates to the __South-Western__ Council of PTAs shall serve for a term of 1 year (s).

Section 3. This local PTA shall pay annual dues to the (name)  ___South-Western___ PTA Council as provided in the council’s Bylaws.

 

#Article XIII: FISCAL YEAR

 

The fiscal year of the Ohio PTA, local PTAs and councils shall be from July 1 through June 30.

 

**Article XIV: PARLIMENTARY AUTHORITY

 

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the National PTA and its constituent organizations in all cases in which they are applicable and in which they are not in conflict with these Bylaws, the Bylaws of the Ohio PTA, and the Bylaws of the National PTA, or the Articles of Incorporation.

 

Article: XV: AMENDMENTS

 

#Section 1. This local PTA may amend Bylaws at any regular meeting of the association by a two thirds (2/3) vote of the members present and voting, provided that notice of the proposed amendment shall have been given at the previous meeting and that the proposed amendment shall be subject to approval of the Ohio PTA.

 

#Section 2. This local PTA may appoint a committee to submit a revised set of Bylaws as a substitute for the existing Bylaws only by a majority vote at a meeting of the association, or by a two thirds (2/3) vote of the executive board. The requirement for adoption of a revised set of Bylaws shall be the same as in the case of amendment.

 

**Section 3. The adoption of an amendment to any provision of the Bylaws of the National PTA identified by a double star shall serve automatically and without the requirement of further action by the local PTA to amend correspondingly the Bylaws of each local PTA. Notwithstanding the automatic character of the amending process, the local PTAs shall promptly incorporate such amendments in their respective Bylaws.

 

#Section 4. All revisions and amendments to the local PTAs Bylaws shall be submitted for approval to the Ohio PTA Bylaws Commissioner. The adoption of an amendment to any provision of these Bylaws identified by a double star and # symbol shall serve automatically and without the requirement of any further action by the local PTA at amend correspondingly the Bylaws of each local PTA. The local PTA shall promptly incorporate such amendments to their respective Bylaws.

1