1. Running Man Recreation Association (RMRA) members, in good standing, and residents (homeowners) of the Running Man Development (henceforth known as applicant) are permitted to rent the clubhouse for private member-hosted functions during open dates on the RMRA Clubhouse/Pool Activity Calendar (CAC). The pool is only available for rental by members of the RMRA. Any date is considered "open" until either:

1. The RMRA sponsors an event.
2. Any applicant has submitted and been approved for said date. If applicant's name is "penciled in", that date is not guaranteed until the application has been received and approved by the RMRA Clubhouse Manager(s) (henceforth known as "the Manager").

2. All RMRA events will be entered in the CAC first and shall have priority over rental functions. Rentals will be placed on the CAC on a first come, first serve basis (for available dates) upon receipt by the Manager of Rental Fee plus Cleaning and Security Deposit.

3. All applications for rental of the clubhouse and/or pool may be obtained from the Manager. A completed application must be received for rental approval. Applications must be submitted at least two (2) weeks prior to the function to be considered. Exceptions may be allowed at the discretion of the Manager. Members may sign-up six (6) months in advance, non-members no more than three (3) months.

4. The Manager must have on file a current "Release of Liability" form for any person who submits an application. All applicants agree to hold the RMRA harmless for any and all damages apparent or perceived to said applicant and his/her guests and belongings on the premises. All applicants are responsible for their guests and their conduct. Any personal injury incurred during the usage of the clubhouse and/or pool is the sole responsibility of the applicant renting the facilities at the time of incident.

5. The clubhouse and pool rental fees shall be determined and approved by the RMRA Board of Directors (see D. Rental Fee Schedule).

6. The clubhouse and/or pool will be opened and closed for rental by the applicant. The applicant must be in attendance anytime these facilities are open. NO decorations, posters, pictures, etc. shall be attached to the walls with tape, tacks, or in any other way.

7. Functions may not be scheduled to continue past 1:00 a.m. The Manager must approve any event that needs additional time.

8. At adult events, alcoholic beverages may only be served to persons 21 years of age or older. All local, state, and federal regulations apply to these events and the applicant is solely responsible for the compliance of such rules regarding the service of alcohol. This shall include any special permits that are required for such an event.

9. Please abide by the Running Man Community Association (RMCA) rules concerning signs. You may place two signs advertising your event on pool grounds. Signs can be up to 2 feet by 3 feet in size. Please remove your signs at the end of your event. Signs may not be placed in the median or at the entrances to the Running Man subdivision.

10. Other rules:

1. The sale of all food, beverages, or any other item sold on premises must be approved by the Manager
2. Wedding receptions are restricted to tossing birdseed in lieu of rice, confetti, or flowers
3. The RMRA is not responsible under any circumstances for the personal property of the applicant or their guests
4. Clubhouse events are restricted to a maximum of 100 persons (York County Fire Marshall regulations)
5. There shall be NO SMOKING in or about the Clubhouse

11. The Manager or Board may deny use of the clubhouse or pool to any applicant when such action is considered to be in the best interest of the RMRA. Failure to adhere to the rules and regulations may result in forfeiture of security deposit, and/or loss of use of the clubhouse/pool, and/or loss of RMRA Membership, in addition to legal action if warranted.

1. Rental functions and activities for children, teenagers, and young adults must be properly chaperoned. One chaperone is required for every 12 guests under the age of 21. The required number of chaperones must be present at all times during the event and must remain until the guests have departed the building and grounds. The applicant must be present at all times during this event.

1. Rental Fee: The Rental Fee Schedule is listed under Part D. The Rental Fee must be submitted along with application.

1. Security Deposit: A Security Deposit of $100 must be received along with the application before approval.
2. Cleaning Deposit: A Cleaning Deposit of $50 must be received along with the application before approval.
3. Note: Applicant liability is not limited to the amount of the deposit but will extend to any and all damages which occur as a result of the rental.

2. Applicant Responsibilities:

1. Applicants renting the clubhouse and/or pool must assume all responsibilities for the event, including making the arrangements for use of the facilities, arranging for entries to the facilities, being present throughout the event to maintain order and safety, and handling cleanup operations. These responsibilities cannot be passed to anyone else.
2. The applicant has total responsibility for maintaining order and safety and for helping guests throughout. This includes apprising guests of the clubhouse and pool rules and requiring those who will not obey the rules, or who are abusive to other guests or to the facilities, to leave.

3. Event Period: Guests can be present only during the hours approved on the application. Event preparation and cleanup operations are considered part of the event period.

4. Cleanup Requirements: Immediately after the event, cleanup must include both outside and inside areas (see Cleanup Checklist at bottom of this document). It is the responsibility of the applicant to dispose of garbage. It is not to be left in the clubhouse or pool area. Food and drink spills must be cleaned up immediately to prevent damage from occurring. In the event that the clubhouse or pool area is not clean, a cleaning service will be hired. The applicant will be charged for this fee through the Cleaning and/or Security Deposit(s).

5. Deposits: A deposit of $50 is required for your event. Make your deposit check out to RMRA and write "cleaning deposit" in the "memo" section. Applicant may hire a professional cleaning service, but ultimate responsibility lies with the applicant. Your Cleaning and Security Deposits will be refunded after the Manager verifies at the "post event" walkthrough that the clubhouse/pool is left in "rentable condition".

6. Additional Cleaning Fee: If additional cleaning is required upon inspection of the facilities by the Manager, the RMRA Board will make the necessary arrangements to have the clubhouse/pool properly cleaned and placed in order. The applicant will be charged for this fee through the Cleaning and/or Security Deposit(s).