SMUSC Executive Meeting - 06 December 2005 - 5th Floor Student Center

Minutes

Executive

Katie - President
Chris - Vice President Executive
Matt - Vice President Finance
Danny - Vice President Communications

Others Present

Steph - Advisor
Jeff Lohnes - VP Internal SMUSA


Proceedings

1) Meeting Called to Order at 11:30am

2) Office space, apply in new semester, Sept. 06. With 20 Club members we will have a hedge on getting an actual office on the 5th fl SA Building

3) mailing address, Info desk SMUSA

4) Husky Patrol, as use, needs to be checked for eligibility(Athletics Dept. assistance in travel costs?)

5) contact w/Tower identified(assimilation of programs/discounts), hiking bench placement

6) Club's banking establishment(RBC on Spring Garden), a check req. needs two of Exec.'s signatures, we should have a log of money in the web site

7) total money for events is $2K for a Club, it's dispersment is only a 50% of event, we(SMUSC) must make up the other 50%, not sure if we have to apply sponsored money into the mix before the application of funding or after the application.

8) Feb. 2, Society Expo, need volunteers

9) web site(tons on this subject...)

10) T-shirts for a high quality, Gildan, long sleeve medium weight looking around $12, Jeff mentioned a couple of other sources besides of Sanmar Canada, Matt LeBlanc investigating

11) Insurance liability issue is needing clarification for when we travel to regattas and need the 2mil. Coverage

12) Class time for all levels of sailing noted

13 )year end, do we seek a special condition of the Student Association's policy? Normally all of the SMU Clubs/Societies are "closed" for the summer and we would not be able to get any funding or support even though the SA is up and running to service summer students.

14) Year end Finacial Report but also a Club year's Events and Accomplishments Report, this is a SA policy, it helps in re-starting the Club in Sept. "rubber stamp" no need to do another application for SA ratification

15) SA provides refference letters for sponsorship requests, no un-anoited sponsors allowed, Coke not Pepsi etc.

16) Boat Show advertisements

17) blog section in web site

18) Meeting Adjourned at 12:10pm


Minutes Submitted by Steph.