SMUSC Executive Meeting - 06 December 2005 - 5th Floor Student Center
Minutes
Executive
Katie - President
Chris - Vice President Executive
Matt - Vice President Finance
Danny - Vice President Communications
Others Present
Steph - Advisor
Jeff Lohnes - VP Internal SMUSA
Proceedings
1) Meeting Called to Order at 11:30am
2) Office space, apply in new semester, Sept. 06. With 20 Club members we will
have a hedge on getting an actual office on the 5th fl SA Building
3) mailing address, Info desk SMUSA
4) Husky Patrol, as use, needs to be checked for eligibility(Athletics Dept.
assistance in travel costs?)
5) contact w/Tower identified(assimilation of programs/discounts), hiking bench
placement
6) Club's banking establishment(RBC on Spring Garden), a check req. needs two of
Exec.'s signatures, we should have a log of money in the web site
7) total money for events is $2K for a Club, it's dispersment is only a 50% of
event, we(SMUSC) must make up the other 50%, not sure if we have to apply
sponsored money into the mix before the application of funding or after the
application.
8) Feb. 2, Society Expo, need volunteers
9) web site(tons on this subject...)
10) T-shirts for a high quality, Gildan, long sleeve medium weight looking
around $12, Jeff mentioned a couple of other sources besides of Sanmar Canada,
Matt LeBlanc investigating
11) Insurance liability issue is needing clarification for when we travel to
regattas and need the 2mil. Coverage
12) Class time for all levels of sailing noted
13 )year end, do we seek a special condition of the Student Association's
policy? Normally all of the SMU Clubs/Societies are "closed" for the summer and
we would not be able to get any funding or support even though the SA is up and
running to service summer students.
14) Year end Finacial Report but also a Club year's Events and Accomplishments
Report, this is a SA policy, it helps in re-starting the Club in Sept. "rubber
stamp" no need to do another application for SA ratification
15) SA provides refference letters for sponsorship requests, no un-anoited
sponsors allowed, Coke not Pepsi etc.
16) Boat Show advertisements
17) blog section in web site
18) Meeting Adjourned at 12:10pm
Minutes Submitted by Steph.