In this session we are going to be exploring how to copy, cut and paste.

These commands can either be executed from the Edit menu, keyboard shortcuts or icons (for the purposes of this session we will be using the icons).

· Edit menu – to access press the Alt key and the E key at the same time, then select the command you wish to use.

· Keyboard Shortcuts – Ctrl+X for cut, Ctrl+C for copy and Ctrl+V for paste.

· Icons -

Using Copy Cut And Paste For File Management.

First we will look at copying files from one place to the other on the hard drive:

Open the folder that holds the file that you wish to copy (either with My Computer or Explorer):

Highlight the file or files you wish to copy, click on the Copy icon, which will place the file or files in memory ready to be pasted in the destination folder. If you click on the Cut icon, the file will be moved to the destination folder, instead of being copied and will not leave the original file in the original folder.

Open the folder you in which you want to place the copied files (create one if necessary):

Click the Paste icon and the file or files you copied will be placed in that folder:

It is really that simple. You can keep copying the same file or files to different destination folders by opening the folders and clicking on the Paste icon as long as you have not copied anything new into memory.

Using Copy Cut And Paste For Information Management Within Applications.

The same principles apply for using copy cut and paste within applications. The usage is much more frequent within applications and I will go over some useful ways to utilize these principals.

· Say you have several stock paragraphs that you reuse quite frequently; you can set them up in a document by themselves and then copy and paste those that you need into other documents.

· You can use this feature to insert repetitious items into tables, spreadsheets or databases.

· You can use this to get graphics or parts of graphics and insert them into new documents.

· You can use it to copy only pertinent parts of a received email into another email.

· Many novices have asked how to save an email without all of the addresses showing up when it has been sent to multiple others beside themselves. Besides letting others know how to use the blind copy option in email programs, which is the best way to keep this kind of thing from happening in the first place, you can use the cut feature to get rid of all the extra addresses or copy just the message portion into a file to keep.

Go out there and become familiar with the principles of copy, cut and paste, I am sure you will find many uses and save valuable time and effort this way. If anyone comes up with an interesting or new way to use these principles, please contact me and let me know the particulars so I can pass them along to the other members of B.P.C.A, Inc.

If you have problems using these principles, please contact me and I will help you as much as I can or if I cannot for some reason I will find someone else who can and will help you out.

Remember, there is no such thing as a dumb question. The Novice SIG and the B.P.C.A, Inc. as a whole are in existence to help everyone understand and use the personal computer for their benefit.