2007 Constitution, South Zone Community Gardens Association

Preamble:

We, the registered gardeners of South Zone Community Gardens, wishing to secure ourselves the pleasures and benefits of an association of persons commonly interested in gardening, constitute ourselves the South Zone Community Gardens Association, hereinafter called the Association, and enact this Constitution as our governing law. It shall be our purpose to organize and administer garden operations on the Grant Road garden property in South East Regina.

Membership: Article I

All persons in good standing with the Association shall be eligible for membership. Membership shall be by application upon such terms as the Association shall provide in its Garden Use Agreement.

Directors: Article II

Section 1 - The Association shall elect at least five Directors and no more than seven Directors. These elected Directors will determine amongst themselves who shall assume the following positions: President, Vice-President, Secretary, and Treasurer.

Section 2 - The Directors of this Association shall be elected for a term of one year by the members present at the Annual General Meeting.

Section 3 - Vacancies occurring between elections may be filled by appointment by the Directors of the Association.

Duties of Directors: Article III

Section 1 - The President shall preside at all meetings of this Association, and conduct them according to the rules adopted. He/she shall enforce due observance of this Constitution and the Garden Use Agreement; decide all questions of order; sign all official documents adopted by the Association, act as the liaison person with Wascana Centre Authority and the South Zone Recreation Board, and perform all other duties pertaining to the office of President.

Section 2 - The Vice-President shall assume all the duties of the President in his/her absence.

Section 3 - The Secretary shall keep a record of the proceedings of all meeting, carry on all correspondence, read communications at each meeting, and mail written notices to each member. At the expiration of his/her term he/she shall turn over all items belonging to the Association to his/her successor.

Section 4 - The Treasurer shall receive all monies paid to the Association and keep an accurate account of same. All receipts shall be submitted to the Treasurer of the South Zone Recreation Board for deposit. He/she shall submit all bills for approval by the Directors of the Association. All approved bills shall be submitted to the Treasurer of the South Zone Recreation Board for payment by the Board. At the end of each year he/she shall submit an itemized statement of disbursements and receipts. At the end of his/her term he/she shall turn over everything in his/her possession belonging to the Association to his/her successor.

Meetings - Article IV

The Directors shall meet as necessary to carry on the business of the Association. An Annual General Meeting shall be held after the end of the growing season. Advance notice of this Annual General Meeting shall be posted at least one month in advance at the bulletin board in the parking lot of the gardens.

Fees: - Article V

Members shall pay an annual rental for the use of their garden plot. In addition, each gardener must pay their community membership fees. The annual rental will be set on the basis of the budget established by the Directors.

Amendments: - Article VI

This Constitution or the Garden Use Agreement may be amended by a two-thirds vote at the Annual General Meeting. Proposals for amendments shall be submitted in writing at least two weeks prior to the Annual General Meeting. Robert's Rules shall govern proceedings.