The ATHLETIC BOOSTER CLUB of MEDFORD LAKES
MEETING MINUTES
March 21, 2002
1.
Meeting
Called to Order by President Karen Requa
2.
Pledge
of Allegiance
3.
Roll
Call
Vice President – Karen Clementi Present
Treasure - Tracey
Deron Present
Recording Secretary – Stephen Motylinski Present
Corresponding Secretary – Carol Smith Present
Other Members Present:
Al Borrell
4.
Approval
of Minutes - Minutes from 3/21/02 were
approved . ACTION #19: Steve to post to
Web Site.
5.
Communications
– None to report.
6. Treasurer’s Report – Balance
$6216.50; Expenses $642 Entertainment
Books; 1140 Joe Corbi; $50 Field
Lining;
7. Committee Reports
a. Membership Drive - Carol D
reported Membership Letter was ready to go.
Obtained printing prices from Ferry Associates and Speedy Printing. Speedy was $445 and Ferry was $375. Question was to print enough for one or two
years. Motion was to print for two
years. Second by Karen C. and
unanimously approved. It was also unanimously
decided to wait until we choose a logo prior to printing the letters and
envelopes. Need to work on the person
power to get letters stuffed in envelopes and addressed.
b. Joe Corbi Pizza – completed and raised $675.00.
c. Lacrosse Tournament Update - Al
Borrell stated there was nothing new to report here.
8. Old Business -
a. Distribution of Final Copy of By laws – Complete and Posted to Web Site.
b. Logo Contest – Received some entries already. Must be received by Steve by April 1st. Will remind Art and Computer teachers and
have it added to morning announcements.
Meet April 2nd, Tracey’s house to pick the winner. Announce winner at May meeting.
c. Lacrosse/Field Hockey Uniforms – Steve presented proposal to approve
Expenditure of $105.09 toward the purchase of uniforms. Second by Karen C. and was unanimously
approved.
d. Second Review: Procedures for District Requests – Karen presented and
there were some administrative changes proposed. The document was proposed by Karen, second by Al Borrell and unanimously
approved pending the proposed administrative changes. ACTION #20: Karen will update and provide copies at next meeting
(soft copy to Steve)
e. Club Goals for 2001-2002 – Karen R. passed out list of our goals for
review and comments during our next scheduled meeting. ACTION #21 – All Review.
f.
Annual Meeting in May - May 16th was picked as the
date. Tracey will lead. Need to get guest speaker, information
package for 4&5th grade parents, refreshments, coaches, Colony
News input, reminder signs, pep band, announce logo winner and present
participants will certificate and small gift certificate. ACTION #22 – Tracey
to present plan at next scheduled meeting.
Also is the meeting to elect our new board members for next year. Call for nominations in membership
letter. ACTION#23 – Karen Clementi to
provide status at next scheduled meeting.
g. 3 –5 Year Plan - Steve presented
spreadsheets for Baseball, Basketball, Field Hockey, Lacrosse . Need soccer and cheerleading inputs to make
complete. ACTION #24- bring updated
version to next meeting.
h. Frequently Asked Questions Draft for Website - Presented by Karen R and approved by all members present. ACTION #25 –Karen R will send soft copy to
Steve to post to Web Site.
9. New Business:
a. Request to Fund Assistant Coaches – Discussed if this would be something
the Booster Club would be willing to fund.
It was the consensus that the Booster Club should not get into funding
for assistant coaches. The cost and
contract concerns do not fit within our by-laws and the mission of the Booster
Club.
b. ABCML Graduation Award Scholarship – Karen R. proposed we look into
establishing a scholarship fund for a Medford Lakes Shawnee High School
graduate. Need to establish criteria,
nomination process, and funding. Will
discuss more at our next meeting.
ACTION #26 – All review
10.
Authorization
for Expenditures - $105.09 for
uniforms.
11.
Adjourned - Next meeting scheduled for 4/18/02 at 7:00 pm, Neeta
School Library
ACTION
ITEM STATUS:
|
ACTION
#1 |
Start
Recruiting 5th Grade Parents |
On-going |
|
ACTION
#2 |
Put
out request for comments to by-laws |
COMPLETE |
|
ACTION
#3 |
Appoint
Membership Chairperson |
COMPLETE
– Carol Devine |
|
ACTION
#4 |
Need to appoint a Fundraising Committee Chairperson,
as well as, assigning members to work the following fundraisers. a) Shawnee Lacrosse Tournament b) Entertainment Books c) Blankets d) President Day Tournament e) Joe Corbi’s Pizza f) Membership Mailings g)
Sponsorship Mailings |
COMPLETE Not
needed. Al
Borrell Josie
Carfagno Josie
Carfagno Karen
Clementi Debbie
Motylinski Carol
Devine Al
Borrell |
|
ACTION
#5 |
Notify
School Board of Fundraisers |
COMPLETE |
|
ACTION
#6 |
Re-write
Membership Letter |
COMPLETE |
|
ACTION
#7 |
Softcopy
of by-laws |
COMPLETE |
|
ACTION
#8 |
Web
Page - Postings |
COMPLETE |
|
ACTION
#9 |
Logo
Contest |
OPEN
– Steve Motylinski |
|
ACTION
#10 |
Equipment
List from Coaches |
COMPLETE |
|
ACTION
#11 |
Lacrosse
Uniform Estimates |
COMPLETE |
|
ACTION
#12 |
Post
2/21 Meeting Notice in Colony News |
COMPLETE |
|
ACTION
#13 |
Close
Feet Bank Account |
OPEN
– Tracey Deron |
|
ACTION
#14 |
New
By-Laws available for review by General Membership |
COMPLETE |
|
ACTION
#15 |
Update by-laws, post to WebPage, and bring
copies to next meeting. |
COMPLETE |
|
ACTION#16 |
All members review prior to next schedules
meeting. |
COMPLETE |
|
ACTION#17 |
Call Kristen Groh to find out where we
purchased the envelopes. |
COMPLETE |
|
ACTION#18 |
3 bids on envelope printing and order the
envelopes. |
COMPLETE |
|
ACTION#19
|
Post
Minutes to Web Site |
Steve
Motylinski |
|
ACTION#20 |
Provide
final copy of Procedures for District Requests |
Karen
Requa |
|
ACTION#21 |
Review
Club Goals |
All |
|
ACTION#22 |
May
Meeting Agenda/Plan |
Tracey
Deron |
|
ACTION#23 |
Nomination
Committee Status |
Karen
Clementi |
|
ACTION#24 |
Update
3-5 Year Plan |
Steve
Motylinski |
|
ACTION#25 |
FAQ
loaded to Web Site |
Steve
Motylinski |
|
ACTION#26 |
Scholarship
Award |
All
|
|
|
|
|