The ATHLETIC BOOSTER CLUB of MEDFORD LAKES

MEETING MINUTES

January 17, 2002

1. Meeting Called to Order by President Karen Requa

2. Pledge of Allegiance

3. Roll Call

4. Approval of Minutes - Minutes from 11/29/01 meeting were approved.

5. Communications –

1. Letter to Administration - Letter was completed and submitted to Administration. Copies were provided to all Executive Board members.
2. Medford Lakes Web Page - ACTION #8 – Steve gained approval from Executive Board to pursue posting Minutes, by-law and events on Web Page.
3. Colony News - still utilize to post meeting notices. Steve will see to it that meeting notice is sent to Millie two weeks prior to next scheduled meeting. ACTION #12 – Steve to post meeting notice for 2/21/02 meeting in Colony News.

6. Resolution - A Master Resolution was presented by Karen Requa outlining the new objectives of the Club and the policy of submitting a $5000 lump sum check to the Board of Education will no longer be in effect. The Club will continue to work with the Board of Education for the good of the young athletes who attend our schools. Hope Coughlin motioned for approval, second by Tracey Deron, and was unanimously approved by all members present.

7. Treasurer’s Report - Debbie Motylinski provided Tracey Deron $1176 from blanket, Entertainment Books and Membership fees from Josie Carfagno. The balance is $7,365.83 + $1,176.00 = $8,541.88, no expenses this month, and $32.50 in interest income. ACTION #13 – Tracey to close Fleet Bank account. Tracey also offered to bring a printout to each meeting for the executive committee as part of her Treasurer’s Report that would show fiscal activity for the club on a monthly basis.

8. Old Business

1. Membership Drive – Reviewed old letter. Needs to be totally re-accomplished. Per ACTION #6 Karen Clementi and Carol Devine will rewrite and present for review and comment at our next meeting. There was a motion presented by Tracey Deron to keep dues at $20, second by Steve Motylinski, and was unanimously approved by all members present.
2. Coaches’ Requests – Cannot find the list generated in October. Coaches will have to be asked to re-accomplish status of equipment and uniforms. Hope Coughlin took ACTION #10 to coordinate by next meeting.
3. Club Goals for Current Year – Postponed for discussion at next (2/21) meeting, due to lack of information available regarding coaches requests.

1. Design Logo for Booster Club – have children design. ACTION #9 – Reviewed draft flyer. Steve will make suggested corrections, gain principal’s approval and provide to Art and Computer teachers. $50 Gift Certificate of choice for winner. Winner will be announced at March ’02 General Membership meeting.
2. Purchase Vinyl Sign to post during events especially for the Shawnee Lacrosse Tournament. No additional news.
3. Lacrosse/Field Hockey Uniforms - Debbie Motylinski presented the quotes for new uniforms per ACTION #11. Range from $1816 - $2302 for 40 new uniforms for girls Lacrosse and Field Hockey (they wear the same uniform for both sports). Executive board decided to defer approval until the Coaches Requests (ACTION #10) were re-accomplished. Hope Coughlin will submit request for new uniforms to the School Board first. Action #11: decision re: Booster Club expenditure on this request deferred to 2/21 meeting, until we know if school district will be purchasing, in whole or in part, the lacrosse/field hockey uniforms. (This confirms the need to establish a protocol for these types of requests) In addition, Hope will try to get samples of Kilts and make a final decision on which to purchase by next meeting.

9. New Business:

1. Presidents Day Tournament Fund Raiser – Discussed not doing this fund raiser for the club this year and allow the weekend to be used as a fund raiser for The Playford family. Motion to discontinue for this year was proposed by Karen Requa, second by Rhonda Casey, and was unanimously approved by all members present.
2. Protocol for District for Request to Booster Club- postponed to 2/21 meeting. Karen Requa will draft something for the group to consider regarding this policy at the 2/21 meeting.
3. 3 – 5 Year Plan for Booster Club – postponed to 2/21 meeting. Karen Clementi will ask Carol Smith to draft an outline for the Committee to begin to consider at the 2/21 meeting.

10. Committee Reports – None.

11. Authorization for Expenditures – Karen Requa explained that this item would be added to the agenda on a regular basis, in order to make sure the committee takes action (votes) on any requests for expenditures at our monthly meetings, and that our minutes then reflect those authorizations.

12. Adjourned - We discussed the idea of holding the May meeting as an open house/general membership meeting, and perhaps having a guest speaker or event to draw more of the younger students' parents into the club. The group will discuss this further at our 2/21 meeting. Next meeting scheduled for 2/21/02 at 7:00 pm.

ACTION ITEM STATUS: