The ATHLETIC BOOSTER CLUB of MEDFORD LAKES

MEETING MINUTES

February 21, 2002

1. Meeting Called to Order by President Karen Requa
2. Pledge of Allegiance
3. Roll Call

President - Karen Requa Present

Vice President – Karen Clementi Present

Treasure - Tracey Deron Absent

Recording Secretary – Stephen Motylinski Absent

Corresponding Secretary – Carol Smith Absent

Other Members Present:

Hope Coughlin

Debbie Motylinski

Carol Devine

Al Borrell

4. Approval of Minutes - Minutes from 1/17/02- Minutes Approved with the following corrections #9a New Business should read "Discussed not doing this fund raiser for the club this year and allow the weekend to be used...." Action #4 f Carol Devine ;Action # 6 Carol Devine.
5. Communications – executive board members corrected their email addresses since they reported they were not receiving emails.
6. Treasurer’s Report - Tracey not present for report.
7. Old Business -

1. By laws - Article 3 - change to June 30 . Al made motion to adopt. Hope 2nd the motion and it was approved unanimously. ACTION #15 – Steve update by-laws, post to WebPage, and bring copies to next meeting.
2. Any decision by the Booster Club in regard to purchasing girls field hockey/lacrosse uniforms was postponed again. Unfortunately, the coaches information was unavailable again for several of the teams, because the coaches already completed a form (the ones that were misplaced in the fall) and refused to complete them again. Also, Hope Coughlin had not checked with the business office as to whether they would be paying in part or full for the uniforms, a step that was agreed to at the last meeting, therefore, no decision could be made by the Club at this time. President Karen Requa indicated she would call an emergency meeting if requested to do so if and when the response of the district was known before the next regularly scheduled meeting of the Club.
3. Coaches Requests - Only request completed was for field hockey.
4. Club Goals - postponed because of attendance
5. Karen R. requested we have a speaker for our General Meeting.
6. Logo Contest Winner could be announced at that meeting.

8. New Business: Karen Requa passed out DRAFT of Procedures for Handling District Requests for Athletic Booster Club to review for adoption at next meeting. Karen Requa passed out DRAFT to review for adoption at next meeting. ACTION#16 – All members review prior to next schedules meeting.

9. Committee Reports –

1. Karen Clementi reported we raised $300.00 during the President's Day Tournament to be donated to the Playford Family. Thanks were offered to Josie Carfagno, The Devine Family, The Requa Family, Hope Coughlin for all their help.
2. Debbie Motylinski reported the Joe Corbi Pizza & Cookie Dough sale has begun. The girls received their forms and Mr. Nace would be passing out the boys forms.
3. LaCrosse Tournament - Al Borrell & Hope Coughlin reported the tournament will not be held at Shawnee this year. Lenape's Booster Club will be offered the concessions first. We may be invited at a later date. Hope Couglin will keep us posted on this fund raiser, since she will hear about it first.
4. Membership - Carol Devine shared the changes to the membership letter. Inaccuracy in the dates the club began was noticed by Steve Motylinski. We will keep the date as stated in all previous membership letters as 1993. The title will be the formal name. We will change "safety" to goalie and hockey equipment on the Lacrosse and hockey.
5. ACTION #17- Debbie M. will call Kristen Groh to find out where we purchased the envelopes.
6. ACTION #18 - Carol D. will get 3 bids on envelope printing and order the envelopes.
7. Change by-laws mailing dates for membership to April 1.
8. Karen C. attended the BOE meeting held on February 20, 2002. The BOE was listening to the Superintendent's budget wish list for the 2002-03 school year. The Booster Club was mentioned several times by the Board. Diana Shiraldi reported at the BOE meeting that the Booster Club would not be giving the district $5000.00 anymore when the issue of transportation costs were questioned by board member Kelli Rickert. Later, the subject of Assistant Coaches came up as an essential need for the district. Kelli Rickert asked if the Booster Club could pay the asst. coaches salaries. During the BOE (public address) Karen explained that the Booster Club would be operating like the Home & School Association. The district would be able to request funds from the Booster Club. The solicitor said we could "gift" money for salaries. Karen reminded the Board that it is a club with limited funds of various amounts raised year to year -- competing with all the fund raisers for the district.

10. Authorization for Expenditures – Al B. made a motion to approve funds for lining of the fields up to $150.00. Karen C. 2nd the motion. Motion passed unanimously.

11. Adjourned - Next meeting scheduled for 3/21/02 at 7:00 pm.

ACTION ITEM STATUS: