The ATHLETIC BOOSTER CLUB of MEDFORD LAKES
MEETING MINUTES
June 13, 2002
1. Meeting Called to Order by President Karen Requa
2. Pledge of Allegiance
3. Roll Call
Vice President – Karen Clementi Present
Treasure - Tracey Deron Present
Recording Secretary – Stephen Motylinski Present
Corresponding Secretary – Carol Smith Absent
Other Members Present:
Al Borrell
Debbie Motylinski
Maureen Dzwill
Joe Spangler
4. Approval of Minutes - Minutes from 3/21/02 and 4/18/02 were approved.
5. Communications –
a) Letter from Diana Schiraldi, Business Administrator dated 4/24/02 – Requesting $3,808 for transportation expenses. Later in the meeting this item was discussed and was disapproved by the Executive Board. Al Borell motioned to reject request, Tracey Deron second and a vote of 6 in favor and 1 opposed was the result. Karen Requa and Al Borrell to draft a response back to Schiraldi on the types of expenses we approved during this meeting.
b) Letter from Karen Requa to Interim Superintendent McGlone dated 5/20/2002 – An appreciation letter to the staff and coached who took time to attend our annual membership meeting.
6. Treasurer’s Report – Balance $6,853.94 was in question due to submittal of Joe Corbi Pizza sales income and revenue numbers. ACTION 27: Tracey to send update out to Executive Board next week.
7. Committee Reports
a. Membership Drive - Membership Letter went out on June 4, 2002. Waiting on responses. ACTION 28: Steve to get reminders notices in Colony News.
b. Joe Corbi Pizza – completed and raised $930.00.
c. Feedback from Annual Membership Meeting - Didn’t really accomplish what wanted. Need to do more marketing. Maybe a banquet, pot luck, spaghetti dinner, etc. May want to get word out in September, back to school night ! ! !, earlier in school year to get better participation throughout the year. Was nice to have for Executive Board, we accomplished many things this year and it was a time to reflect on the good that was done. Kids enjoyed the guest speakers.
8. Old Business -
a. Coaches Requests – see authorization or expenditures below.
b. Logo Contest – ACTION 29: Steve to print certificate and get $2 Cone Heads’s Coupons for those who participated. Need to be ready to hand out on 6/18/2002.
c. MLAA Request for Sprinkler System and Field Fertilization - Request came from Chip Schinler through Al Borrell. MLAA and the Colony are planning to extend the sprinkler systems to cover the rest of the field at Neeta School. Al presented proposal to approve a pledge of $1000.00 for extending the sprinkler system and to be used within the next 9 months. Second by Steve M. and was unanimously approved. Request should still come through our documented process.
9. Authorization for Expenditures -
The following expenditures were approved by the Athletic Booster Club of Medford Lakes on June 13, 2002:
Basketball:
|
Item Description |
Quantity |
Price |
Cost |
Total Approved |
|
Nets |
4 |
$12.00 |
$48.00 |
|
|
Books |
4 |
$6.50 |
$26.00 |
|
|
Balls |
10 |
$60.00 |
$600.00 |
|
|
Board/Chalk |
1 |
$14.00 |
$14.00 |
|
|
Carry Bags |
2 |
$22.00 |
$44.00 |
|
|
|
|
|
|
$732.00 |
Banners:
|
Item Description |
Quantity |
Price |
Cost |
Total Approved |
|
Banners |
7 |
$125.00 |
$875.00 |
$875.00 |
Baseball:
|
Item Description |
Quantity |
Price |
Cost |
Total Approved |
|
Hats |
20 |
$9.00 |
$180.00 |
|
|
Socks |
18 |
$4.00 |
$72.00 |
|
|
Bats |
3 |
$50.00 |
$150.00 |
|
|
Catcher Mitt |
1 |
$50.00 |
$50.00 |
|
|
Indoor Baseballs |
1 doz |
$18.00 |
$18.00 |
|
|
Screen Net – Replacement |
1 |
$50.00 |
$50.00 |
|
|
1st Basemans’ Glove |
1 |
$50.00 |
$50.00 |
|
|
Utility Bag |
1 |
$40.00 |
$40.00 |
|
|
|
|
|
|
$610.00 |
Field Hockey/Lacrosse:
|
Item Description |
Quantity |
Price |
Cost |
Total Approved |
|
Goalie Pads |
1 |
$150.00 |
$150.00 |
|
|
Kickers |
1 |
$94.00 |
$94.00 |
|
|
Chest Protector |
1 |
$36.00 |
$36.00 |
|
|
Gloves |
1 |
$79.00 |
$79.00 |
|
|
Throat Protector |
1 |
$12.00 |
$12.00 |
|
|
Sticks – FH |
12 |
$25.00 |
$300.00 |
|
|
Balls |
2 Doz |
$42.50 |
$85.00 |
|
|
Clock |
1 |
$43.00 |
$43.00 |
|
|
|
|
|
|
$799.00 |
Sprinklers:
|
Item Description |
Quantity |
Price |
Cost |
Total Approved |
|
Sprinklers – Pledge |
|
|
|
$1000.00 |
Total Expenditures = $4016.00
ACTION 30: Al Borrel and Karen Requa to write letter to Board explaining what we approved and why we disapproved the transportation request.
10. New Business:
a. Request to Fund Transportation – Discussed and rejected. See section 5.a. above.
b. ABCML Graduation Award – Discussed and was disapproved. What is the criteria, how picked, how much? Has this been done in past??? Did not want to rush into doing this. Should be put on the agenda for next year’s Executive Committee to work.
c. Slate of Nominations for 2002-03 Executive Committee –
Vice President – Joe Spangler
Treasure - Tracey Deron
Recording Secretary – Carol Devine
Corresponding Secretary – Stephen Motylinski
Motion by Karen Requa to accept nominations, second by Al Borrell, Unanimous Decision by all present.
11. Adjourned - Next meeting scheduled for August 2002. Final date, place and time to be determined by Karen Clementi
ACTION ITEM STATUS:
|
ACTION #1 |
Start Recruiting 5th Grade Parents |
On-going |
|
ACTION #2 |
Put out request for comments to by-laws |
COMPLETE |
|
ACTION #3 |
Appoint Membership Chairperson |
COMPLETE – Carol Devine |
|
ACTION #4 |
Need to appoint a Fundraising Committee Chairperson, as well as, assigning members to work the following fundraisers. a) Shawnee Lacrosse Tournament b) Entertainment Books c) Blankets d) President Day Tournament e) Joe Corbi’s Pizza f) Membership Mailings g) Sponsorship Mailings |
COMPLETE
Not needed. Al Borrell Josie Carfagno Josie Carfagno Karen Clementi Debbie Motylinski Carol Devine Al Borrell |
|
ACTION #5 |
Notify School Board of Fundraisers |
COMPLETE |
|
ACTION #6 |
Re-write Membership Letter |
COMPLETE |
|
ACTION #7 |
Softcopy of by-laws |
COMPLETE |
|
ACTION #8 |
Web Page - Postings |
COMPLETE |
|
ACTION #9 |
Logo Contest |
COMPLETE |
|
ACTION #10 |
Equipment List from Coaches |
COMPLETE |
|
ACTION #11 |
Lacrosse Uniform Estimates |
COMPLETE |
|
ACTION #12 |
Post 2/21 Meeting Notice in Colony News |
COMPLETE |
|
ACTION #13 |
Close Feet Bank Account |
COMPLETE |
|
ACTION #14 |
New By-Laws available for review by General Membership |
COMPLETE |
|
ACTION #15 |
Update by-laws, post to WebPage, and bring copies to next meeting. |
COMPLETE |
|
ACTION#16 |
All members review prior to next schedules meeting. |
COMPLETE |
|
ACTION#17 |
Call Kristen Groh to find out where we purchased the envelopes. |
COMPLETE |
|
ACTION#18 |
3 bids on envelope printing and order the envelopes. |
COMPLETE |
|
ACTION#19 |
Post Minutes to Web Site |
COMPLETE |
|
ACTION#20 |
Provide final copy of Procedures for District Requests |
COMPLETE |
|
ACTION#21 |
Review Club Goals |
COMPLETE |
|
ACTION#22 |
May Meeting Agenda/Plan |
COMPLETE |
|
ACTION#23 |
Nomination Committee Status |
COMPLETE |
|
ACTION#24 |
Update 3-5 Year Plan |
Steve Motylinski |
|
ACTION#25 |
FAQ loaded to Web Site |
COMPLETE |
|
ACTION#26 |
Scholarship Award |
All |
|
ACTION#27 |
Update Treasure’s Report |
Deron |
|
ACTION#28 |
Membership Drive Remiders in Colony News |
Motylinski |
|
ACTION#29 |
LOGO Contest –
Participation Certificates |
Motylinski |
|
ACTION#30 |
Letter to Board on what we Approved |
Borrell/Requa |