ATHLETIC BOOSTER CLUB OF THE SCHOOL DISTRICT OF MEDFORD LAKES

MINUTES

December 11, 2002

1. Meeting called to order at 7:05 p.m.

2. Pledge of Allegiance

3. Roll Call of Executive Board:

Karen Clementi, President – Present

Joe Spangler, Vice-President – Absent

Karen Requa, Past President – Present

Carol Devine – Treasurer – Absent

Steve Motylinski – Corresponding Secretary – Absent

Vacancy – Recording Secretary

Sue Sedarat – Joe Corbi Pizza Chairperson – Present

Other Members Present: - Hope Coughlin

4. Correspondence: Karen Requa shared a letter sent to Karen Rockhill regarding the successful clean up day held in October, recognizing coaches and athletes, and asking the principal to follow up on the fact that we found opened and unopened alcohol containers in the woods near the school.

5. Treasurer Report – postponed due to Carol Devine’s absence. Karen Clementi reported that as of 11/26/02, our balance was $13,820.64. This included a profit of $722.00 from Joe Corbi Pizza and Cookie Dough sales, and two checks, one for $170.00 and the other for $80.00 which were sent as contributions in the memory of Jean Brass. This balance does not include deductions for those items already approved (coaches’ requests) or otherwise anticipated.

6. Old Business:

a) Banquet – discussion of the fall banquet was postponed until the next Booster Club meeting, in order that the chairpersons' could be in attendance for the discussion. Karen Clementi indicated she has asked Debbie Motylinski for a report on the banquet. It was stated that the ABCML had to pay an unanticipated cost of approximately $250.00 towards the expenses of the banquet. The ABCML did not hold a vote approving covering any expenses at our October meeting, because it was anticipated that the admission charge to parents/attendees would cover the entire cost. The club will have to decide how it is going to handle this “over budget” amount at our next meeting.

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Old Business (continued):

b) Hope Coughlin explained the status of the request for funds for a cheerleading safety clinic. Karen Clementi held a phone/e-mail vote, and received unanimous approval by the Executive Committee to pay for the safety clinic. Hope indicated that she asked the Booster Club for assistance because of when BOE meetings fell, and the need for a quick response. Subsequent to receiving approval from the ABCML, Hope indicated she approached the Business Office asking for reimbursement to the ABCML, because the clinic was a safety clinic. Based on the protocols established by the Club last year, which were sent to the Business Office once they were

established, the Club decided that any safety items should be paid for by the BOE, not the ABCML. Hope indicated that the District Business Administrator responded that they were not going to reimburse the ABCML, and that “the Booster Club doesn’t pay for anything.” Hope indicated that, if the District did not reimburse the ABCML for the clinic, that she was going to hold a bake sale to raise the money to reimburse the Club, because she felt strongly that the Club should not have had to pay for the safety clinic.

c) Club members discussed the relationship between the ABCML and the

district, and that it appears the district continues to have problems with the decision made by the Executive Committee to have direct control over the funds it raises (rather than issuing an annual check to the district). It was decided that Karen Clementi would invite the new superintendent to the next ABCML meeting in January in order to clarify the Club’s goals, objectives and it’s position as a fundraising organization.

8. New Business:

a) Requests for Funds – none

b) Continued Clean up Days – Karen Requa reported that the ABCML made $100.00 for its clean up efforts in October, and that she spoke to Sam Nuss, coordinator of the program, who indicated that the Club could hold up to 4 clean up days a year. Through a grant from the Adopt a Highway program. Everyone present was in favor of doing so, again, involving the coaches and athletes of the winter and spring teams, and perhaps having just the ABCML executive committee hold a clean up over the summer.

The only request was that we need more adult members of the ABCML to assist in terms of supervision of the students, since they are spread out around the campus. This may affect when we hold the clean up days. A decision will be made at the next meeting as to the winter clean up day, which would include both basketball teams, and the cheerleaders.

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8. New Business (continued):

c) Basketball Practice Times – Karen Clementi indicated she had received several complaints from parents regarding the sudden notice of change in the rules as to practice times, and students remaining in the school building prior to practice. Karen C. indicated she spoke to Karen Rockhill about it, who said it had to do with scheduling problems that prevented the floors from being cleaned any other time.

d) Attendance Policy for Officers and Committee Chairs – Discussion occurred on whether the ABCML should have a rule that, if a certain number of meetings were missed, an Officer would automatically lose their seat on the Executive Committee. Concern was raised that, since we are a volunteer group, and so few people tend to get involved already, we didn’t want to further limit the volunteers we are

recruiting. A suggestion was made that the President send a letter to an absent member asking for a decision regarding their involvement, so that we can fill that spot if they do not intend to return.

9. Committee Reports:

a) 2002-2003 Membership – Debbie Motylinski No report. Karen Requa indicated that Kristen Rardin said she is not able to attend meetings, but would be able to help us out by stuffing envelopes, etc. and that we could count on her help with this year’s mailing.

b) Joe Corbi Pizza – thanks to hard work from Suzanne Sedarat, the ABCML made $722.00 for its fall fundraiser. Suzanne is looking for someone to take over the winter Joe Corbi fundraiser, since she is working on the Music Booster Club fundraising efforts. Suzanne said she would handle the spring fundraiser.