MEDFORD LAKES ATHLETIC BOOSTER CLUB

MEETING MINUTES

November 29, 2001

 

1. Meeting Called to Order by President Karen Requa

2. Pledge of Allegiance

3. Roll Call

President - Karen Requa Present

Vice President – Karen Clementi Present

Treasure - Tracey Deron Present

Secretary – Stephen Motylinski Present

Other Members Present:

Hope Coughlin

Debbie Motylinski

Maureen Dzwill

Carol Smith

4. Approval of Minutes - Minutes from 11/1/01 meeting were approved.

5. Communications –

    1. Letter to Administration by 12/20 - Carol Smith to draft letter and have President and Vice President review and approve. Letter should include that the Booster Club will now control the disbursement of the $5000 pledged to school board each year. Also, include a list of our planned FundRaisers.
    2. Medford Lakes Web Page - ACTION #8 – Steve to look into using the Web page to post minutes and meeting notices.
    3. Colony News - still utilize to post meeting notices. Steve will see to it that meeting notice is sent to Millie two weeks prior to next scheduled meeting.

6. Old Business

    1. Status of Meeting w/Administration – never occurred. Decided to send letter instead.
    2. Booster Club Roster of Officers and Committee Chairs for 2001-02. See status of Action item below.
    3. Continuation of review of by-laws - Articles 8 – 19 were reviewed with the following changes:

Article 17

The general membership of the Club shall meet at least four times twice during the school year at such time and place as is determined by the Superintendent of schools. The President shall have the power to call special general membership meetings at the President’s discretion provided, however, the that five (5) days’ notice of the time, place and purpose of such meeting shall be made available to the members in good standing of the Club. The final meeting of the school year shall be deemed the annual meeting.

Article 18

A quorum at any annual, regular or special meeting of the general membership of the Club shall consist of ten percent of the membership as of November 1st of each year. A quorum at any meeting of the Executive Board shall be four or more members of the Executive Committee.

Article 19

These by-laws may be amended by a majority vote of the members present at any regular or annual meeting of the general membership of the Association or Executive Board session, provided that written notice of proposed change or changes shall have been distributed made available to each members in good standing prior to that meeting.

7. New Business:

    1. Membership Drive Letter - Karen Clementi passed out last year’s letter and asked all to review and come prepared to discuss during next scheduled meeting.
    2. Club Goals for 2001 – 2002 –
    1. Design Logo for Booster Club – have children design. ACTION #9 – Steve to draft flyer for a contest within school. Gain principal’s approval. Provide to Art and Computer teachers. $50 Savings Bond for winner.
    2. Purchase Vinyl Sign to post during events especially for the Shawnee Lacrosse Tournament.

c. Lacrosse Uniform/Equipment - ACTION #10 - Need to find lists of equipment and status of equipment provided by coaches in October. ACTION #11- Debbie Motylinski and Maureen Dzwill to provided estimate of cost at next scheduled meeting.

8. Treasurer’s Report – Tracey Deron had a motion to change checking account to Commerce Bank with dual signatures required on each check and a total of three signatures authorized to sign check. President, Vice President and Treasury with have signature authority. Was second by Karen Clementi. Unanimous vote. Documents were subsequently signed at meeting.

9. Committee Reports

    1. Joe Corbi Pizza Fundraiser - Raised $700 with approximately 50% participation.

10. Adjourned - Next meeting scheduled for 1/10/02 at 7 – 9 pm. (Subsequently changed to 1/17/02 due to Board of Ed meeting on same night.)

 

ACTION ITEM STATUS:

ACTION #1

Start Recruiting 5th Grade Parents

On-going

ACTION #2

Put out request for comments to by-laws

COMPLETE

ACTION #3

Appoint Membership Chairperson

COMPLETE – Carol Devine

ACTION #4

Need to appoint a Fundraising Committee Chairperson, as well as, assigning members to work the following fundraisers.

a) Shawnee Lacrosse Tournament

b) Entertainment Books

c) Blankets

d) President Day Tournament

e) Joe Corbi’s Pizza

f) Membership Mailings

g) Sponsorship Mailings

Not needed

 

Al Borrell

Jose Carfagno

Jose Carfagno

OPEN

Debbie Motylinski

Karen Clementi

Al Borrell

ACTION #5

Notify School Board of Fundraisers

COMPLETE

ACTION #6

Re-write Membership Letter

OPEN

ACTION #7

Softcopy of by-laws

COMPLETE