TRANS ASIA HOTEL CONSTITUTION OF THE STEERING COUNCIL - ACCOUNTS DEPARTMENT (AMENDED 23.7.2001) |
4.Powers In pursuance of its objects, the committee members of the SCAD shall have the powers to : a) Raise Funds b) Acquire, purchase, sell, hire, rent, lease machinery and equipment and pledge security. c) Do all that is necessary for, incidental to, or conductive to, the attainment of its objects. 5.Membership All employees who are permanent, contract and trainees of the sections administered by the Director of Finance & Admin as listed below: a. Accounts - General b. Credit c. Income Audit / Night Audit d. F&B Controls / Stores / Receiving e. Computers f. Purchasing g. Cashiers Membership application forms must be completed and handed over to the General Secretary. Membership is effective as of the date approved at the committee meeting. 6.Membership Contribution Every member shall pay a sum of RS.50/- per month to the Treasurer on or before the last day of each month. Any member who fails to pay for three consecutive months shall automatically cease to be a member and immediately thereafter is not eligible to any rights and privileges of the SCAD. 7.Committee Members There shall be a committee to manage the affairs of the SCAD consisting of : a. President b. Vice President c. General Secretary d. Asst. General Secretary e. Treasurer f. Asst. Treasurer g. Four Committee Members The President shall be ex-officio the Director of Finance & Admin or his nominee. The Vice President shall be ex-officio the Finance Manager or the nominee of the President. The rest of the committee members can only be the members of the Executive Committee of the Accounts Department and shall be elected / terminated by the members at a general meeting on the recommendation of the members of the executive committee at an Executive Committee Meeting (ECM) of the Accounts Department. Committees shall also include the Executive Committee of the Accounts Dept. and the Management Committees in respect of Inter-Dept Cricket, Soccer and Volleyball. 8.Meetings Meeting of the committee shall be held whenever necessary and at least once every month. The quorum for a committee meeting is five. The committee shall meet when summoned by the President, giving at least two days notice. A General Meeting can be convened only by the President by giving seven days notice. The quorum for a General Meeting shall be 1/3rd of the members but not less than six. The Executive Committee Meeting (ECM) of the Accounts Dept. shall form part of the SCAD in so far as to matters relating to the activties of the SCAD. The Management Committee Meetings (MCM) in respect of inter-dept cricket, soccer and volleyball form part of the SCAD in so far as to matters relating to the inter-dept activities namely that of cricket, soccer and volleyball. 9.Report and Statement of Accounts A monthly statement of Income & Expenditure shall be displayed on the notice boards of the Accounts Department by the treasurer. The Financial Year of the SCAD shall be for the period from 01st July of the year to 30th June of the succeeding year. 10.Register, Books, etc The following records must be maintained : a. The duly completed application form for membership b. A Register of Members c. Books of Accounts, |
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