ARTICLE 1 – PURPOSE

To promote horsemanship and sportsmanship among the horsemen of Oregon. To advance the popularity of the Western Horse in all horse shows. To promote pattern horse racing and performance horse activities to their fullest extent within the state of Oregon.

This organization shall be a non-profit organization.

ARTICLE II – MEMBERSHIP

Membership in this organization shall be unlimited with no restrictions or reservations.

Section 1: Annual Dues

The annual dues shall be $25.00 per family membership. These dues cover parents and/or legal guardians, and children under the age of 18. These dues must be paid before points will start accumulating towards year-end high points.

ARTICLE III – BOARD OF DIRECTORS

The Board of Directors for this organization shall consist of two (2) lifetime directors; being held by Archie Richardson and Greg Griffen. There shall be three (3) at-large directors selected by the lifetime directors.

Section 1: General Powers

Upon the Board of Directors shall rest the duties, responsibilities and the final authority for the conduct of the organization in all matters except as stated otherwise in the Constitution and By-Laws, provided they may at any time, refer any matter to the entire membership for general consideration, with the Board of Directors prescribing the manner of voting thereon. The Board of Directors, by a majority, shall authorize the spending of money received from any source. The Board of Directors, by majority, shall approve horse show classes and changes in the official show sheet and the use of any of the equipment.

Section 2: Terms of Office

The Board of Directors shall serve a one (1) year term or until their successors are elected and must be elected prior to January 1^st of the following year.

Section 3: Meetings

The Board of Directors shall hold at least six meetings a year, one of these may be the Year-End Awards Banquet. A meeting may be called at any time by call of the President or majority of the Board of Directors. It shall be the duty of the Board of Directors to act upon matters of business, which are to be prescribed at regular meetings of the organization, and to fill vacancies which may arise between annual meetings.

Section 4: Resignation

Any Board of Director may resign by written notice directed to the Secretary.

Section 5: Disqualifications

An at-large director may be declared disqualified and removed by two/thirds (2/3) majority vote of the Board of Directors at any regular meeting, providing special notice thereof is sent to said disqualified director of such meeting as herein specified. Disqualification shall be considered by the Board of Directors after said board member has missed three (3) consecutive meetings, without justifiable cause, or when said Board determines that it is in the best interest of the organization that said director be removed.

ARTICLE IV – OFFICERS

OFFICERS

The officers of this organization shall consist of President, Vice-President, Secretary, Treasurer, and Publicity Agent.

Section 1: Duties of President

President shall be responsible for the general business, transactions, and management of the organization. He/she shall conduct the Board of Directors and general meeting under the Robert’s Rules of Order or Gregg’s Parliamentary Law.

Section 2: Duties of Vice-President

Vice-President shall take over the duties and responsibilities in the absence of the President, as described above.

Section 3: Duties of Secretary

Secretary shall keep minutes of all meetings including the annual year-end awards banquet in one or more books provided for that purpose, see that all notices are duly given in accordance with the provisions of these By-Laws or as required by law, maintain an accurate and up-to-date list of the names and addresses of each member, file reports as required, maintain accurate copies of all organizational documents, provide and sign copies of organization documents, prepare agenda for presiding officer, and make minutes and organizational documents available to members at reasonable times and places.

Section 4: Duties of Treasurer

Treasurer shall have charge and custody of, and be responsible for, all funds and securities of the organization, deposit all monies in the name of the organization in such banks, shall keep a record of funds received and disbursed, shall be responsible for dues and other funds due, and together with another officer or Board of Director, sign all vouchers. Officers from same household cannot sign vouchers together, must be different parties.

Section 5: Duties of Publicity Agent

Publicity Agent shall be responsible for promoting the organization. As directed by the Board of Directors to advertise all events by maintaining posters and show sheets in public and private places, placing ads in published articles, etc. All promotions must be approved by the Board of Directors.

Section 6: Terms of Office

All terms of office shall be for one (1) year or until their successors are elected. The above shall be elected at the Year-End Awards Banquet held in the fall by a majority vote of those paid up members attending. No office shall be held for more than three years consecutively unless approved by the Board of Directors.

Section 7: Resignation

Any Officer may resign by written notice directed to the Secretary.

ARTICLE V – QUORUM

A quorum for all board meeting of the organization shall consist of a majority of the Board of Directors. A quorum for the Year-End Awards Banquet, or any meeting of the general membership called by the President, shall consist of at least 30 paid members of the organization.

ARTICLE VI – PARLIAMENTARY PROCEDURE

Robert’s Rules of Order or Gregg’s Parliamentary Law shall be the authority on all questions of procedure not specifically stated in the Constitution and By-Laws.

ARTICLE VII – AMENDMENTS

An amendment to the Constitution or By-Laws must be introduced at any regular meeting after which it will be submitted to a vote of the entire membership either at a general meeting or by mail vote, provided notice in writing of a proposed amendment has been filed with the Secretary, and the general membership notified in writing at least two (2) weeks before the meeting at which the vote on the proposed amendment is to be held.