SU Brownie Encampment Lisa Tr

SU Junior Encampment Barb M, Gretchen T

Treasurer Marcie E

Registrar Barb M

Site Coordinator Barbara P, Beth E

Health/Safety Coordinator Cindy S

Food Chair Julie B

Saturday Breakfast Chef Pam J, Debbie C

Saturday Dinner Chef Jennifer C, Debbie H

Saturday Dinner Clean Up Debbie J, all Juniors

Sunday Breakfast Chef Julie B, Barb M

Craft Chair - Brownies Lori S

Activity/Program Chair - Brownies Senior Troop 1910

Junior Badge Program Peggy L

Transportation Sandy M

Campfires and Skits Beth E

Clean Up Coordinator Nancy S, Barb M

Patches and Swaps Debbie W

Flags and Ceremonies Julie B

Friday Night Activities Gretchen T

TABLE OF CONTENTS

Service Unit Encampment Team *

GENERAL GUIDELINES *

INFORMATION FOR ADULTS: *

INFORMATION FOR ADULTS AND SCOUTS: *

ENCAMPMENT FIRST AID *

EVACUATION PROCEDURES *

TROOP RESPONSIBILITIES *

RECOMMENDED PERSONAL CAMPING GEAR LIST *

Troop Totals, Patch and Swap Totals, Buddy Troops and Cabin Assignments *

CAMP SCHEDULE OF EVENTS *

DINING HALL SESSIONS *

LATRINE DUTY *

Important Information *

SKITS *

CAMPFIRE SONGS *

TROOP AND INDIVIDUAL KAPERS *

Help! I have Troop Free Time! What am I gonna do now? *

This is your guide for our Encampment. Please read it carefully and share it with all adults attending our Encampment from your troop. We especially encourage you to copy and distribute the camp schedule among your adults.

Daisy Leaders:

Some Daisy troops have learned that a full encampment day really tires out Kindergartners. If you wish your troop to see the skits, you may want to skip the flag ceremony in the morning. If you want to be there for the flag ceremony, you may not want to stay for the skits (with your sanity in tact). Temperature changes are not uncommon as the troop moves in and out of sunlight, shadows, and enclosed areas. Daisies don’t always do well carrying that extra sweater or jacket around, so leaders may want to have a duffel bag/backpack or other means of keeping/collecting other clothes along with the Daisy’s lunches / juices / etc. (You will not be conveniently close to your cars). When you check in, you can also make arrangements to store some gear with one of the other troops, too. (A great opportunity to "buddy up" with a Brownie Troop and work toward a bridging requirement!!)

Please review the guidelines with girls and adults attending the encampment. Please be sure that they understand that these rules are for their safety and the efficient organization of an encampment of this size.

No cars will be allowed to park near cabins. Only one car should drive to the edge of the camp area for the purpose of unloading gear. In NO CASE are cars to drive on the grass. Once gear is unloaded, car must be returned to the parking area. Assume that cars will need to park more than 2 deep. Park Rangers WILL write expensive tickets for illegally parked cars!

When parking, all cars are to be backed in to the parking area. Also, leave a sign on the dash (readable from outside of the car) identifying the car’s owner and Troop they are camping with, and campsite/cabin where they can be located (in case the car needs to be moved during the encampment). A form will be included in the final package. Use this or any similar form for all cars left at Camps 5 and 2.

Per Girl Scout policy, Smoking is NOT allowed in the presence of the girls. You must provide your own ashtray (recommend a Sucrets or similar metal box). Cigarette butts must never be dropped and stepped out on the ground.

Leaders may keep limited juices or snacks for their scouts in their cabin, but only after assessing the security of their cabin against animals AND young, hungry scouts. Troop food may also be kept in the dining room as long as it has the troop number and leader name written on it. There is LIMITED space in the camp refrigerator.

Rehearse and discuss the evacuation route with all scouts and adults so they are completely familiar with it. There will be one evacuation drill during the encampment.

There will be two "concurrent" encampments -- one for Daisies/Brownies at Camp 5; one for Juniors and Bridging Brownies at Camp 2. The skits and campfire will be a combined activity at Camp 5.

No glass or pressurized containers allowed.

Food that is to be kept in the refrigerator in the dining room should have the troop number on the outside of the container and the name of a leader…otherwise you risk losing it! No food, candy, gum, cookies, snacks or drinks should be in any duffel bags in the cabins. (See adult notes).

Buddy system will be in effect at all times. Do not go anywhere without your buddy. This includes adults - please set an example for the girls!

The First Aiders are the ONLY PEOPLE AUTHORIZED to administer medications. They can be identified by their red armbands. No medications may be administered without specific written permission. This includes Bactine and Tylenol-type medications as well as any adult over-the-counter medications.

Be prompt at scheduled times for kapers, meals, and activities. We do not want to see a troop miss anything -- or cause the entire camp to wait!

Avoid perfume, hairspray, or makeup (for girls); it all attracts some insects.

No radios, hairdryers or curling irons.

Do not bring jewelry to camp. If you have pierced earrings, you may not wear dangles or hoops. Only small post earrings are allowed so they don’t catch on anything.

Long hair should be put in a ponytail. Hats or bandannas will be worn at all times outside. Adults are again encouraged to set an example.

No short shorts, tank tops or sandals. (Adults have been known to dress this way at previous encampments!) Besides setting a bad example for the girls, it leaves you unprotected from bugs and splinters.

Fires are ONLY allowed in established campfire circles. There are only four total campfire circles in the entire camping area. If you REALLY want to cook your troop’s lunch over a campfire, please "reserve" a campfire circle with either Lisa T (Camp 5) or Barb M (Camp 2).

No running at any time except when playing adult/Senior-supervised games.

Stop and smell the flowers. Look, listen, smell, and feel the nature. Take only memories; leave only footprints.

Please observe quiet time 10:00 p.m. - 6:00 a.m.

Please keep the area clean. Prior to departing on Sunday, the camp site and latrines must be cleaned. Everything must be placed into its original position.

Trash must be removed from your campsite and disposed of at a dumpster. --- Leave Prince William Forest Park better than you found it!

Because of the distances involved at the campsite, each Troop should have a First Aider with them, along with a First Aid kit and health history/consent forms at each troop cabin area. In addition, each troop will submit a copy of the health history/emergency medical consent form for each Scout AND adult attending with the registration form due at the April Service Unit Meeting. First Aiders will wear red arm bands so that any girl requiring assistance can easily identify them. First Aiders will be responsible for and will keep secure all medicines for scouts in their troop.

The camps will have an "air horn" to be used when there is a serious medical emergency. If Troop First Aiders hear the air horn blast, they should go to the nearest infirmary for further instructions.

Camp 5 has a full infirmary with beds. Camp 2 has a mini-infirmary. Copies of the health history/emergency medical forms will be kept by the encampment First Aid coordinator during encampment. Any special medical considerations should be highlighted on the forms.

All leaders should have a whistle for emergencies. In case of an emergency, such as a fire, 3 short whistle blows will be given. When the leaders hear this signal, they should repeat the signal so that others in the camp will hear it. The 3 short whistle blows means to evacuate the camp immediately. Emergencies are the ONLY time that the whistle may be blown. There will be an evacuation drill during the encampment. It will be signaled by 2 short whistle or horn blasts.

You must account for all persons in your troop (both girls and adults). Select a troop assembly point in advance. Have a back-up assembling point if the first is not possible due to the specific emergency. Be sure girls and adults know your special signal for emergencies.

In case of fire or sudden emergency, notify the head First Aider and Encampment Coordinators as soon as possible. The nearest hospital is Potomac Hospital, 2300 Opitz Boulevard, in Woodbridge. The phone at the hospital is (703) 670-1313.

There is a phone in Camp 5’s kitchen - (703) 221-2699. This phone will only be answered if/when someone is in the kitchen to hear it ringing! Many of the troop leaders will have cell phones, and those should be used first as a means of contacting a camper. The day time phone for Prince William Forest Park is 221-7181. This is the number for the Visitor Center, which is approximately 6 miles away from the campground (e.g., parents should NOT call this number and expect the Visitor Center to be able to immediately get information for them). If a family has a bona fide emergency and needs to contact their scout during unusual hours, Prince William Forest Park has a Law Enforcement duty ranger who carries a pager 24 hours a day. The pager number is 551-7743, but this number should be used for emergencies only!

• Every troop will have kaper responsibilities. Kapers will be finalized on a kaper chart at camp.
• A large paper bag will be labeled with your troop number and located in the back of the camp kitchen. This bag will contain your swaps for other troops. Your swaps need to be organized into smaller bags (recommend plastic baggies or ziploc bags) with a distinct marking of which troop they are intended for. (Troop numbers and total number of swaps can be found on the cabin assignments page). Get your swaps to the Main (Camp 5) Dining Hall as soon as possible after your arrival at camp, but no later than the end of breakfast Saturday morning. After Saturday’s lunch, your encampment patches and swaps from the other troops will be in your bag for your distribution. You will need about 320 swaps (exact numbers provided in this handout.)
• Troops need to either provide hats for their troop or ensure each girl brings an appropriate hat or bandannas.
• Daisy Troops will have a "Buddy" Brownie Troop. Bridging Brownies will be "buddied" with a Junior Troop. The older buddy troop needs to make sure lunch is eaten together and they take care of the younger troop.
• Friday night dinner will NOT be provided; Troops are responsible for that meal.
• Saturday lunch is also on your own. Reminder: there are only 4 campfire circles. If you want to cook over a campfire, please see Lisa Toler (Camp 5) or Barb Mahan (Camp 2) to "reserve" a campfire circle.
• Each troop is invited to prepare a song or a skit to perform. Since we have a lot of troops, we must INSIST that a skit or song does not exceed 3 minutes (we need to eat dinner at SOME point!) Please time your skit/song beforehand to be sure you can do it within the allotted time. (Note: although we won’t say you "can’t" do a song, please remember we’ll be singing numerous songs during the campfire that night).
• Each troop needs to have their own Medical History and Emergency Medical Treatment Forms. Although you will have already given a copy of these forms to the Camp First Aide Coordinator, you need a copy for your troop as well.
• Troops need to remember to bring: Troop First Aid kit, sufficient trash bags for your cabins, alarm clocks for leaders
• Rain activities "just in case"....and plans for your troop’s free time. (See the end of this guide for ideas!!)
• Brownie/Daisy leaders: Bring the following for the craft activity: Elmers or Tacky Glue, ball point pens, soup can-sized cans, cleaned with sharp edges taped, scissors, a troop photo (optional -- or wait for encampment photo)
• Junior Leaders with Bridging Juniors: Bridging Juniors are to decide on a game to teach the brownies and send an email to Senior Troop 1910 when they decide (prior to encampment!) so we can avoid duplicates. They also need to create and bring a colorful station sign with the name of their game on it and Troop # (stiff posterboard on a pointed stake that we can pound into the ground). They need to bring a bag lunch if they want to eat lunch with us Saturday AND they need to come with lots of questions about the Cadette program. We'll bring the handbook, IP book and Silver Award pictures for them to review if they haven't done so already.

• You may want to bring extra "munchies" for your troop.
• Please remind your adults to bring a non-breakable coffee mug (recommend the "travel" style with lids).

A Girl Scout is expected to pack her own bag so she knows what she has and where to find it. Each girl should carry 1 bag with all personal equipment and 1 bag with sleeping bag. Everything is to be labeled.

(use boxes to check off items as you pack to go to encampment and as you pack to go home!) --------------------------------------------------------

q q Permission slips and updated medical history/emergency forms

q q Necessary Medicines (in pharmacy/manufacturer's bottles with dosages clearly indicated)

q q Sleeping bag (in a separate waterproof bag)

q q sheet if hot or blanket if cool (optional) (Note: cabins have mattresses, and putting a fitted single sheet over the mattress adds a layer of cleanliness, and will help keep sleeping bags from sliding off the mattresses)

q q small pillow

Clothing (1 set for each day plus 1 extra set)

q q socks, underwear

q q long pants or shorts if hot weather is forecast (note: scouts must wear calf-high socks if wearing shorts to help protect against ticks)

q q t-shirts and/or long sleeved shirts

q q sleeping clothes (preferably 2 piece)

q q sweatshirt and/or jacket (check weather forecast) (please, NO nylon jackets – fire hazard!)

q q sturdy tie shoes (no sandals, flats, etc. allowed) plus extra pair of sneakers

q q boots if there is ANY chance of rain

q q hat and 2 bandannas

q q poncho or raincoat

Toiletries (travel size in small ziploc bag works great)

q q hairbrush/comb/hair scrunchies, etc.

q q toothbrush/toothpaste

q q soap

q q washcloth/small towel

q q sanitary supplies (if necessary)

q q Fanny pack

q q Kleenex

q q Chapstick and sun screen (if necessary)

q q insect repellent (no aerosols)

q q Flashlight w/ extra bulb and batteries

q q Water bottle that is easily transportable (strap or fits in fanny pack)

q q Plate/bowl/cup/utensils and drip bag

q q Sit-upon

q q Plastic bags for dirty clothes

q q Camera (optional)

q q Compass (optional)

q q Pocketknife (optional…only if allowed by your troop)

q q Sunglasses (optional)

q q Small stuffed "friend" to sleep with (optional)

Alarm Clock (you never know, you might need it)

Whistle

Coffee Mug (VERY IMPORTANT!)

ABSOLUTELY NO scented items, aerosols, gum, candy, food, glass, hairdryers, curling irons or plug-ins.

NOTES:_________________________________________________________________________________

and Cabin Assignments

• NOTES: All Brownies will be in Camp 5; All Juniors and above are in Camp 2.

Breakfast, Saturday CHEFS: Camp 5 - Pam J Camp 2 - Debbie C

Stagger arrivals after 8:00,

but be finished by 9:00

Dinner, Saturday CHEFS: Camp 5 - Jennifer C Camp 2 - Debbie H

Brownie Camp "B" at 5pm,

Brownie Camp "A" at 5:20

Juniors stagger arrivals, please

Breakfast, Sunday CHEFS: Camp 5 - Julie B Camp 2 - Barb M

You'll be asked to submit the numbers of breakfasts you need on Saturday night at leader crackerbarrel. Breakfasts will be bagged and ready for pickup. They may be eaten anywhere EXCEPT the kitchen/dining hall!

On Your own

OJ, Milk, Coffee, Tea Cold Cereal French Toast Sticks, syrup

Bagels & Cream Cheese Sausage

On your own

Milk Corn Tater Tots Chicken Nuggets

Salad / Dressing Macaroni and Cheese Ice Cream Sandwiches

OJ, Milk, Coffee, Tea Cold Cereal Bagels & Cream Cheese

No one gets out of latrine duty! There is one latrine per unit. In addition, the 26-cot cabins have a toilet in the cabin. Troops will share latrine duty with the other troops in their unit. Those troops assigned to cabins will be responsible for the toilets/sinks in their cabin as well as the general latrine kaper. Troops need to work with other troops in their "unit" to determine who will bring what supplies, and reduce the burden for everyone.

Light cleaning each day

Cleaning top and underside of

toilet seats

Dry sweeping

Checking toilet paper supply

Checking handwash/soap supply at sinks

Cleaning sinks

Litter pickup

Empty trash

Toilet Scrub brush

Cleanser for toilet

Cleanser for sink

Rag(s) or paper towels for cleaning sink, etc.

Broom, dustpan

Handwash supply

(Park provides almost all of this)

Note: As always, properly dispose of sanitary products -- NOT in the toilets!

We are using two distinct camp areas: Camp 2 and Camp 5 of Prince William Forest Park. Brownie and Daisy activities (meals, crafts, games, campfire) will take place at Camp 5, the larger of the 2 camp areas. Junior and Bridging Brownie activities will take place at Camp 2. The overall Campfire and Skits will take place at Camp 5. A troop can walk from Camp 2 to Camp 5 in 10 minutes. The trail between the 2 camps is pretty and will be well-marked, however, be advised it is a rough trail (not paved or graveled) and in some parts is only one-person wide. With that in mind, troops will need to exercise caution when traveling the trail in the evening (working flashlights will be extremely important!)

There are only 4 26-cot cabins in Camp 5. There are 12 Brownie Troops attending. In assigning cabins, we kept troops as close together as possible. Any serious accommodation problems should be brought to the attention of Encampment Committee members, however, keep in mind that solutions may be extremely limited! There will be some troops sharing their cabins. Please share cheerfully!

Camp 2 has one lodge per unit (a unit has approximately 10 cabins). Badge work will happen in the cabins, and with the exception of Lodge "A12", they will be open for general use.

Juniors, Cadettes and Seniors are assigned to the 2-, 4-, and 6-cot cabins. Adult males accompanying a troop may be assigned to 2-cot cabins or, according to GSCNC policy, may sleep in the cabin with the entire troop, as long as another adult or their daughter is in the next cot over.

Troops have volunteered to prepare breakfasts and dinner for the encampment. They may also assign "Hostess" duties in the Dining Hall to monitor cleanup of tables by the troops. Please make sure you have their "ok" to leave before your troop departs the dining hall after meals.

Adults in excess of the Safety Wise ratio will be asked to help the Encampment. Please make sure adults know this is "in their contract" and they are available when needed. With the number of adults attending, no one has to do more than one "extra duty". Your extra adults may be asked to do one of the following kapers listed at the end of this package. Actual kapers will be posted in the respective Camp Kitchens at encampment.

Meal responsibilities: During Saturday’s Breakfast and Dinner, members of the troops preparing the meal will be the "Hostesses" in the Dining Hall. They will have wet rags for your scouts to wipe down their tables following your meal. A scout representative from your troop must get her clearance and "ok" before they may leave the Dining Hall. This is to make sure the table and immediate area is clean and ready for the next group of scouts coming in to eat.

Saturday we’ll do skits in the Pavilion. Each troop should aim to have a SHORT skit prepared. They are NOT required to do a skit! Songs are ok, too (but remember we’re doing songs that night at the campfire). We just ask that each troop limit their presentation to 3 minutes (there are over 20 troops that need to "do their thing!".

1) Daisy 3503

2) Jr 3823

3) Br 2887

4) Jr 1916

5) Br 2719

6) Jr 3026

7) Jr 2698

8) Br 2702

9) Br 2896

10) Br 2697

11) Br 3189

12) Br 2907

13) Jr 3026

14) Br 3504

15) Br 4033

16) Jr 338

Saturday night we’ll sing around the campfire. Each troop may (if they desire) "lead" a song. We'll ask for volunteers at the campfire and make sure any troop who wants to lead a song has a chance. (One song per troop, not per Scout!) To help prepare your troop, Junior Troop 1916 has recorded these songs. The songs we’ll plan to sing include:

• You’re a Grand Old Flag
• Scouts World to Explore
• Sit Upon
• Linger
• A Whole New World
• Down By the Bay
• Boom Chicka Boom
• Kum Bay Ya
• Law Song
• Gilligans Island
• Twelve Days of Camping
• From East to West
• G for Generosity
• Water Come a Me Eye
• Found a Peanut
• Camp
• Pepperoni Pizza
• Barges
• Billiard
• Grasshopper
• Yes She Can
• My Uncle
• In The Girl Scouts
• Wading
• My Leader Don’t Wear No Socks
• Princess Pat
• Ram Sam Sam
• Brownie Smile
• Littlest Worm
• He’s Got the Whole World In His Hands
• Oreo
• My Aunt Came Back
• One Bottle of Pop
• Stinky Skunk
• Shake It Senorita
• Little Sally Walker
• Girl Scout Camp
• Make New Friends

• Bring a frisbee, nerf ball, jumpropes -- keep them unseen in a duffle bag for when you’ve truly run out of ideas
• Bring a box of crayons for the "color hike" -- give each scout a crayon and see if they can find something to match that color in nature (Try-it requirement!)
• See who can find a spider web and then study it (Try-it requirement!)
• Play "one-in-twenty" or another game/song (Try-it requirement!)
• Practice your skit
• Work on your end-of-year ceremony -- what do the girls want to do to get their recognitions? (Try-it requirement!)
• Let the ones who are tired take a nap!
• Bring Pony Beads, satin cord, and instructions for beadie creatures, found at http://www.spiritone.com/~pmead/beadwelcome.htm
• Finish making your troop’s SWAPs!
• Let your Brownies try knife skills by whittling a bar of Ivory soap (Try-it requirement!)
• Lie on your back and study the clouds to see what images you can spot
• Bring your handbook / badgebook for ideas of programs to work on
• Ask another troop to play a game with your troop
• Make "Kick the can" ice cream (this recipe serves 4):

Put milk, cream, sugar and vanilla in the 1-lb. coffee can. Mix well and cover can tightly with plastic lid (we like to put a strip of Duct tape around the lid at this point to make SURE there's no leaks!) Put the 1-lb. can inside the 3-lb. can. Pack layers of ice and salt around the smaller can. Put the lid on the large can.