Troop 322 Bylaws and
Operations
TABLE OF CONTENT
2 MEMBERSHIP,
SCOUT MEETINGS AND ACTIVITIES
. 5
2.1
MEMBERSHIP
. 5
2.2 REGISTRATION
. 6
2.3 - Troop Meetings
6
2.4
- Patrol Meetings
. 6
2.5 - Troop
Leadership Council
. 7
2.6 - Court of Honor
... 7
2.7 - Monthly Meeting SCHEDULE
.. 7
2.8 DUES
7
2.9 - Camping
8
2.10
PHILMONT
8
2.11
- OTHER ACTIVITIES
. 8
2.12 - Information about
activities
... 8
3
ADVANCEMENT
. 9
3.1 - Overview
. 9
3.2
- ADVANCEMENT PROCESS
.. 9
3.3 UNDERSTANDING THE RANK
REQUIREMENTS
... 10
3.4 - Service Hours
10
3.5 -
Scoutmasters conference
... 10
3.6 - Board of
Review
... 10
3.7 - Rank
Badges
.. 11
3.8 -
REQUIREMENTS FOR EAGLE
11
3.8.1 - Eagle Honors
. 12
3.9 - merit
badges
.. 12
3.9.1 -
Merit badge earning process
12
3.9.2 -
Merit badge Cards
... 12
3.9.3 - Merit Badge Patches
.. 12
3.9.4 - ALTERNATE EAGLE MERIT BADGES
13
3.9.5 - Merit Badges Counselors
.. 13
3.9.6
- TROOP HONOR SCARF
.. 13
3.10 Records
. 13
4 -
SCOUTS-ROLES & RESPONSIBILITIES
14
4.1 - TROOP
OFFICES
. 14
4.1.1
- SENIOR PATROL LEADER
14
4.1.2
- Other Troop Offices
14
4.2
- PATROL OFFICES
... 14
4.2.1
- PATROL LEADER
14
4.2.2 - Other
Patrol Offices
. 14
4.3
Elections, appointments and training
.. 15
4.3.1 ELECTIONS
.. 15
4.3.2- Troop Elected Office
. 15
4.3.3- Patrol Elected Office
... 15
4.3.4 - Troop and Patrol Appointments
. 15
4.3.5 - OTHER
APPOINTMENTS
... 16
4.3.6 - SCOUT LEADERSHIP TRAINING
... 16
5 - The Scout Uniform
. 16
5.1 - The
"A" and "B " Uniforms
17
6 - Equipment
17
6.1 - Troop Equipment
.. 17
6.1.1 - Repair and Replacement
. 18
6.1.2 - Equipment Lending Policy
.. 18
6.2 - Personal Equipment
...18
6.2.1
FOOD
.20
6.2.2
MONEY
. 20
6.2.3 - KNIVES AND AXES
20
6.2.4 - OTHER
.. 20
7 - SCOUT-CONDUCT &
DISCIPLINE
.. 21
7.1 CONDUCT
... 21
7.1.1 - General Conduct
. 21
7.1.2 - Conduct During Activities
. 21
7.2 - Discipline Policy
... 22
7.2.1 - Disciplinary Steps
... 23
8
- ADULTS-MEETINGS
...<< 23
8.1 - Committee
Meetings
. 23
8.2
- Troop Adult Organization
... 24
8.2.1 - The Troop
Committee
.. 24
8.2.2 - Troop Committee/Adult
Leadership Positions .
... 25
8.2.2.1 - Troop Committee Chairperson
. 25
8.2.2.2
Secretary
. 25
8.2.2.3
Treasurer
. 25
8.2.2.4 - Scoutmaster
... 26
8.2.2.5 - Assistant Scoutmasters
.. 26
8.2.2.6 Advancement
.. 26
8.2.2.7- Chartered Organization
Representative
.. 26
8.2.2.8 - Chaplain
27
8.2.2.9 - Newsletter Editor
27
8.2.2.10 - Quartermaster
... 27
8.3 - Adult Leader Training
27
9 - TROOP ADMINISTRATION
.. 28
9.1 - The
Chartering Institution
. 28
9.2 -
Re-chartering
... 28
9.3
- ADULT REGISTRATION
28
9.4
FINANCES
... 28
9.4.1 - General
. 28
9.4.2 DUES
. 28
9.4.3 - CAMPING AND ACTIVITY FEES
.. 29
9.4.4 - personal Accounts
. 29
9.4.5 - FUND RAISING
30
9.4.6 - Checking Account
.. 30
9.4.7 -
payment of adult fees
.. 30
10
FORMS
30
10.1- MEDICAL INFORMATION
... 30
10.2 - Adult
Resource Survey
30
10.3 -
ACKNOWLEDGEMENT OF BYLAWS
... 30
RETURN TO TOP
1-
INTRODUCTION
It is the intent for Troop 322 to operate under
the guidelines established by the National Office of the Boy Scouts of America,
Circle 10 Council and the Tawakoni District.
Our objective is to offer an opportunity for youth to learn by
participating in an organization that strives to develop strong character,
strong leadership abilities, habits, and attitudes of good citizenship, good
sportsmanship, team spirit and pride in growing strong in mind and body.
Troop
322 was first chartered in the 1960s and has been in continuous existence ever since.
During this period of time the troop has had many different Scoutmasters who
have given their time, talent and personal interest in the furthering of the
Scouting ideals. As of 2003, there have been approximately 40 Eagle Scouts who
have graduated from its ranks - a testimony to the program and the commitment
of its leaders. With this continuing commitment to the Scouting program, we
hope to instill qualities of leadership and character that will help guide
Scouts for the rest of their lives.
This document is the operating policy for
Troop 322 and is provided for the parents and Scouts as guidelines to the
general operation of the troop. It is
important that Scouts and their parents be familiar with this document,
especially sections 1, 2 and 7.
Troop 322 strongly supports the B.S.A.
concept of a boy-led Troop. The Troop
is a big team led by the Senior Patrol Leader, and is made up of Patrols; each
led by a Patrol Leader. Teamwork is
required by all Scouts to make the strongest possible troop.
The Troop Leadership Council and the
Troop Committee provide support for the Troop.
Through these groups, adults and Scouts provide the planning and
oversight required to help the Troop function smoothly.
2
MEMBERSHIP, SCOUT MEETINGS AND ACTIVITIES
2.1 MEMBERSHIP
The
facility, available troop equipment, and adult leadership will limit membership
in Troop 322. A Scout must be active to
remain on the Troop roster. A Scout
will be considered inactive if he does not attend any Troop meetings, camping,
service projects, or special events for three calendar months.
2.2 - REGISTRATION
Registration for new Scouts or transfers into
Troop 322 can be done at any time. For
Webelos Scouts, registration is usually done after completion of the Scout's
Webelos year and/or Arrow of Light rank in conjunction with the Crossover
Ceremony. Requirements are that boys be
at least 11 years old or have earned the Arrow of Light. Anyone who is at least 18 years old must
register as an adult.
The process for registering a new Scout or a
transfer is as follows: The boy and at least one parent must come to one of the
regularly scheduled Scout meetings on Monday night. At that time the following
forms need to be completed.
Medical
Information
Adult Resource
Survey (one for each parent)
Acknowledgement
of Bylaws
Transferring Scouts should also bring a
transfer application filled out and signed by the previous troop's advancement
chairperson. This sheet should include
all available records and dates for rank advancement, merit badges, leadership
positions and any noteworthy awards and honors. These records should be as complete as possible. If the Scout advances to the rank of Eagle,
these records must also be verifiable.
The district and national advancement committees check a Scout's records
very carefully.
The
troop meets in the fellowship hall of Grace Presbyterian Church located at 1914
Joe Ramsey Blvd in Greenville. The
meetings start promptly at 7:00 p.m. and end promptly at 8:30 p.m. Boy Scout troops, unlike Cub Packs, meet all
year around. Refer to the annual
calendar and other troop communications for further information.
The Boy Scout Handbook is required at each
meeting. Every attempt will be made to
dismiss the Troop on time, but, on occasion, activities or cleanup may run
over. Parents are asked to bear with
the Scoutmaster so that each Scout can complete activities and his share of
cleanup tasks.
Patrol meetings are held as needed during
weekly Troop meetings. These meetings
are directed by the Patrol Leader, and are used to plan the Patrols part in
Troop activities.
The Troop Leadership Council (TLC) is the
governing body for the troop. This group consists of the Senior Patrol Leader,
Assistant Senior Patrol Leader, Scribe, all Patrol Leaders, Scoutmaster and
Assistant Scoutmasters. The TLC is
responsible for planning the weekly meetings and monthly campouts and seeing
that they are executed properly. The
TLC meets once a month.
The Court of Honor is one of
the most important family gatherings for the Troop. This is a time when the Scouts are recognized for their
achievements over the past several months.
. It is very important that
parents attend the Court of Honor to encourage their sons as they progress in
Scouting. Troop 322 will hold two
Courts of Honor per year.
Mondays Regular
troop meeting 7:00-8:30 p.m.
Monday
after campout Troop Leadership Council
(TLC) 6:00-6:30 p.m.
Troop
Committee meeting 6:30-8:00
p.m.
(No
regular troop meeting on night of TLC)
As Required Court of Honor (two times per year)
Note: The date, time and location should remain constant but may change
due to special activity requirements or conflicts that cause adult leaders to
be unavailable.
2.8 - DUES
The main purpose for dues is to help Scouts
learn responsibility. It is encouraged
that the Scouts earn their own dues money.
For active Scouts, dues will be $3.00 per month. To encourage participation in the Troop,
dues for Eagle Scouts will be on a voluntary basis. Dues are payable on any meeting night of the month - preferably,
the first one. Dues are required to be
current before the Scout can advance in rank or receive any merit badges at the
next Court of Honor.
This money will be used for re-registration, Boys' Life Magazine, awards, Merit Badge
costs, and other Troop needs. Before a rank advancement is awarded the
Scout must be paid up "in full" on his dues. Should a Scout quit or become inactive, any
funds in that Scout's personal account will be used to pay any outstanding
dues, fees or debts with the remainder reverting to the Troop.
Financial
hardships may be brought to the attention of the Troop Committee for special
consideration.
Generally, the troop will participate in
camping activities at least once a month.
Scouts are encouraged to attend as many campouts as possible to learn
and apply Scouting skills.
Troop 322 will camp in all types of
weather. Safety of the Scouts is the
foremost consideration during all outings so unnecessary risks are never
taken. It will be up to the discretion
of the adult leadership as to whether the campouts will be called off due to
weather
2.10 - PHILMONT
When treks to Philmont are
available, the maximum crew size is 12.
Up to 9 Scouts will be included.
In order to insure 2-deep leadership, 3 adults will make up the rest of
the crew. Up to 2 alternates will also
be selected, in case one of the first 9 Scouts cannot attend.
To be eligible to join a Philmont crew, a Scout must meet
the following requirements:
·
Either complete 8th grade before the trek,
or
·
Be 14 by January prior to the trek.
·
Must have earned the rank of Star before the trek.
If more than 9 Scouts that meet these requirements want
to go on the trek, the following priorities will apply:
·
First priority will be given to Scouts who have not yet
participated in a Philmont trek
·
Second priority will be given to older Scouts who may
not have another chance to go to Philmont
·
Third priority will be given to Scouts who are active,
show maturity according to expectations during the activities, have the
physical abilities to make the challenging trek, meet the Philmont weight
requirements, and rank.
Final
selection will be determined by the Troop Committee with input from the
Scoutmaster and Assistant Scoutmasters.
2.11 - OTHER ACTIVITIES
Special Council, District and
Troop projects are held throughout the year with all Scouts expected to
participate as a Troop. These projects
vary from Scout expositions to participation in community functions such as
parades and conservation projects.
Information
about Troop activities will be provided verbally at the weekly meetings, at
least 2 weeks prior to the outing.
Information will also be included in the newsletter, and additional
information such as flyers or maps will be provided as needed. Scouts can also obtain specific information
from their Patrol Leaders.
3 - ADVANCEMENT
Rank
advancement is a central theme of the Scouting movement and is an indicator of
the individual boy's involvement in the program. If the program is successful and the Scout is involved,
advancement comes naturally. A Scout can work on Tenderfoot, Second Class and
First Class ranks at the same time, but the ranks must be awarded in
order. (If a Scout completes a
requirement for First Class but is not yet Tenderfoot, then that requirement
can be marked off in his handbook. No
matter how the Scout finishes the requirements; he will be awarded the ranks
only in the Tenderfoot, Second Class and First Class order.) With the exception of Merit Badges, Star,
Life and Eagle rank requirements may not be worked on at the same time.
3.2 - ADVANCEMENT PROCESS
Rank
advancement is a shared responsibility of the Scout and the adult leaders. The adult leaders are there to help advise
Scouts and to see that a good program is offered through the boy leaders. It is the Scout's responsibility to see that
his advancement requirements are signed off. There are several steps involved in the advancement process that
must be done in order for a Scout to earn the next rank:
1 The Scout attends troop functions
2 The Scout completes the requirements for the various
ranks
3 The Scout gets the appropriate signatures in his
handbook as the
requirements
are completed
4 - The Scout requests and attends a Scoutmaster's
conference with the
Scoutmaster or
an Assistant Scoutmaster
5 - The Scout requests a Board of Review via the Scoutmaster
or Assistant
Scoutmaster and
attends a Board of Review
6 - The Scout receives informal recognition of advancement
at the next troop
meeting.
7 - The Scout receives formal recognition of advancement at
the next Court of
Honor.
It
should be especially noted that the Scout requests everything to be done. He is expected to take charge and be
responsible for his advancement. It is
important for parents to help the Scouts by checking their sons' progress and
encouraging them to contact those adults or boy leaders that can help them
complete rank requirements. Parents
cannot vouch for completion of rank requirements, but they can help the Scouts
learn what is needed to advance.
Parents can also encourage their sons to read and understand the Scout
Handbook.
Before a rank advancement is awarded the Scout must
be paid up "in full" on his dues.
3.3 UNDERSTANDING THE RANK REQUIREMENTS
Rank
requirements vary widely from Tenderfoot to Eagle. The advancement requirements are summarized in the Scout
handbook. A Scout is expected to read
and understand the material in the Scout Handbook that relates to a rank before
the Scout earns that rank.
It
should be noted that there are sign-off lines after each requirement. Each Scout is responsible for obtaining
those signatures and dates upon completion of the requirement. To receive full
credit, the dates obtained must include the month, day, and year. B.S.A. requires these signatures and
dates. Omission may be cause for the
rejection of applications for Eagle by the National Headquarters.
Service
hours are required as part of rank advancement. The Scoutmaster or the Service Project Committee Chairman before
service project accomplishment must approve projects. Credit will be discussed before each project. Participation in Eagle projects is credited
at one half the time actually worked.
Attendance alone will not guarantee credit. The Scoutmaster or his designated representative will determine
if a Scout's performance warrants credit.
The
Scoutmasters conference is a time when the Scout and the Scoutmaster or an
Assistant Scoutmaster get together and review the Scouts progress and discuss
his future expectations as a Scout. The
purpose is for the leaders and Scouts to get to know each other better and to
set realistic goals for the next step toward Eagle. This conference may be held at any time after the rank
requirements are completed and prior to a Scouts Board of Review. The Scout is to bring his Scout Handbook
with all the proper signatures and dates to the conference. The conference can normally be conducted on
the regular troop meeting night.
However, the Scout should let a Scoutmaster know before the Scout meeting night so time can be allotted.
When a Scout has completed all
the requirements for a rank, he requests a Board of Review through the
Scoutmaster. The Scoutmaster will
assign available members of the Troop Committee or Assistant Scoutmaster to
provide the review board. The
Scoutmaster may sit as an adult advisor to make sure the Board of Review is
conducted properly. Boards of Review
will be held as needed on regular Troop meeting night.
The purpose of the Board of Review
is:
To make
sure the Scout has completed the requirements for the rank.
To see how
good an experience the Scout is having in the unit.
To encourage the Scout to progress further.
Additionally,
the Board of Review provides "quality control" on advancement within
the unit, it provides an opportunity for the Scout to develop and practice those
skills needed in an interview situation, and it is an opportunity for the Scout
to review his accomplishments.
The
Board of Review is NOT a retest; the Scout has already been tested on the
skills and activities required for the rank. However, the members of the Board
of Review should ensure that all the requirements have been "signed
off" in the Scout's handbook. Additionally, the members should ensure that
leadership and merit badge records are consistent with the requirements for the
rank.
The Board
of Review is an opportunity to review of the Scout's attitudes, accomplishments
and his acceptance of Scouting's ideals.
If necessary, it is also the time to discuss with him his lack of
progress, and to try to help him get back on track.
The
Scout must wear a full Class A Uniform to his Board of Review. He must also
bring his Scout Handbook with all the proper signatures. The Scout will not be given his Board of
Review if he does not wear his Class A Uniform or bring his Scout
Handbook. In that event, the Board of
Review will be rescheduled.
At the end of his review the
Scout leaves the room while the Board discusses his qualifications. He is then called back and told that he has
qualified, or what additional action he must take to qualify. When he passes
the Board of Review, the Scout should make sure to notify the Scoutmaster.
The cloth rank advancement patches are
awarded to the Scout following a successful board of review. This is done so the uniform can be updated
when the advancement is actually achieved.
The advancement card and mother's pin are then awarded at the next Court
of Honor.
All requirements for the Eagle rank must be
completed before a candidate's 18th birthday. The B.S.A. makes no exceptions to
this rule. An Eagle board of review
can, by exception, be held after a Scout's 18th birthday. However, if a Scout is found to be deficient
in any of the requirements, he then has no recourse to correct the problem and
cannot be approved for the Eagle rank.
Therefore, the Troop Committee strongly urges the Eagle candidate to
work with an Eagle advisor to avoid this situation.
The Eagle Board of Review differs from all
others in that this board requires that a District staff member be
included. Other Eagle Board Members
shall consist of from 3 to 6 members of the committee. It is desirable that the make up of the
Eagle board include Committee Members who have achieved the rank of Eagle
Scout. The committee may choose to
include adult Eagle Scouts who are parents associated with the troop but who
are not members of the committee or who are from the community-at-large.
All forms and requirements for attaining the rank of Eagle must be in
accordance with B.S.A. guidelines.
Details are available from the Scoutmaster, Advancement Chairman, or
Eagle Advisor.
Troop 322 would like to honor its
Eagle Scouts in a manner befitting this high rank. These items will be provided to the Scout:
Eagle Neckerchief
Eagle Mothers pins and Fathers tie tacks
100
Invitations
Plaque
Newspaper
Announcement
Cake (1/2
sheet)
Due to the significance of the Eagle
rank, this achievement will have its own Court of Honor.
Merit badges are a key part of rank
advancement. Besides teaching important
Scouting skills, Merit Badges expose the Scout to many different hobbies and
professions.
3.9.1 - Merit badge earning
process
The following steps are required to
earn each Merit Badge:
1. Decide upon the merit badge.
2. Get the name of the merit badge counselor from the
Scoutmaster.
3. Obtain merit badge book (many are available from the troop
library).
4. Get a blue merit badge application card from the
Scoutmaster.
5. Contact the merit badge counselor and complete the
requirements.
6. Return sections 1 and 2 of the completed blue card to the
Scoutmaster.
The
Scout must present a properly completed BLUE MERIT BADGE APPLICATION CARD to
the Scoutmaster before presentation of the merit badge can be made. The Scoutmaster must maintain the blue merit
badge card with valid signature of counselor for district and council
verification of Eagle applications.
Family members cannot individually sign-off merit badge requirements for
their sons (except for special circumstances).
The
merit badge patch is presented to the Scout at the next regular Scout meeting
and the merit badge patch card is presented at the next Court of Honor. Scouts
MUST keep the signed merit badge cards as an Eagle Board of Review may require
the cards.
Some
merit badges for Eagle do have alternate merit badges available for handicapped
boys who are not able to participate fully in certain badges. Any Scout can earn only one badge from the
alternate list and count it as an Eagle required badge. For example, Emergency Preparedness or
Lifesaving may be earned as Eagle required.
If both badges are earned, only one can be counted as an Eagle required
badge. The other badge becomes an elective
toward the Eagle rank. The same ruling
applies to Personal Fitness or Swimming or Sports. Only one can apply toward the required badge for Eagle.
Scouts may earn merit badges only from approved
Merit Badge Counselors. An approved
counselor is an adult who has been approved by the Troop Committee and
Scoutmaster, and has officially registered as either an adult leader or as a
Merit Badge Counselor. The Merit Badge
Counselor must also have a Merit Badge Counselor Application approved before
beginning to work as a merit badge counselor.
This is a requirement set forth by B.S.A. national policy. A merit badge can be refused if the
counselor is not registered. Troop 322
maintains a listing of volunteer counselors from within the troop. Troop 322 encourages parental participation
in the merit badge program. A counselor
does not have to be specially trained to counsel for merit badges. Generally, all one needs is basic knowledge
of the subject and a desire to teach Scouts.
The merit badge pamphlet lists all the requirements for the merit badge.
3.9.6 - TROOP HONOR SCARF
When a
Scout reaches the rank of First Class and has been in Troop 322 for at least 4 months,
he has earned the Troop Honor Scarf.
The Scoutmaster may award the Troop Honor Scarf to an adult who: 1) is active in Troop meetings, activities
and the Troop Committee, 2) has a Scout uniform shirt, 3) has a son who has
earned a Troop Honor Scarf or has no son in the troop and has been active for
four months
3.10 - Records
The
Advancement Chairman maintains the records of Troop 322. The Advancement Chairman must be notified of
rank advancements or merit badges completed so that they are properly recorded
and awarded at the next Court of Honor.
Parents or Scouts may request the latest listing of the Scouts records.
4 - SCOUTS-ROLES & RESPONSIBILITIES
4.1 - TROOP OFFICES
4.1.1 - SENIOR PATROL LEADER
The Senior Patrol Leader office is very
important to the overall operation of the troop. The Scout elected to the position should be very responsible and
willing to perform the job. This office
carries a high priority and the Senior Patrol Leader must treat it
accordingly. He is an example to the Scouts
and must conduct himself accordingly.
The Senior Patrol Leader Qualifications are:
·
Age 14 minimum
·
Must be Star rank or higher
·
Must have been a member of
Troop 322 for a minimum of One year
·
Must have served as Patrol
Leader or Assistant Senior Patrol Leader
·
Must have participated in both
long- and short-term camping with Troop 322
·
Must be able to attend 80% of
troop functions
·
Must have completed basic Boy
Scout Leader Training.
4.1.2 - Other
Troop Offices
·
Assistant Senior Patrol Leader
·
Quartermaster
·
Scribe
·
Historian
·
Librarian
·
Chaplain Aide
·
Bugler
·
Junior Assistant Scoutmaster
·
Troop Guide
·
Den Chief
4.2 - PATROL OFFICES
4.2.1 - PATROL LEADER
The Patrol Leader office is very important to
the operation of each patrol. The Scout
elected to the position should be responsible and willing to perform the
job. He is an example to the Scouts in
his patrol and must conduct himself accordingly. The Patrol Leader Qualifications are:
·
Should be active in patrol and
troop activities and meetings for at least 6 months
·
Should complete basic Boy
Scout Leader Training
4.2.2 - Other
Patrol Offices
·
Assistant Patrol Leader
·
Patrol Quartermaster
4.3.1 - ELECTIONS
Elections will be conducted in February and
August. The Scout must be in attendance
on election night to be elected or he must receive approval of the majority of
the current Leadership Council to run in absentia, given a valid excuse. A Scout may not hold the same office more
than two consecutive six-month terms.
No Scout may hold more than one of the following leadership positions at
a time: Senior Patrol Leader, Assistant Senior Patrol Leader, Patrol Leader,
Instructor, Quartermaster, Scribe, Librarian, Historian, Troop Guide, or
Chaplain Aide.
Election will begin with the election of the
Assistant Senior Patrol Leader. After
six months, he will be eligible to become Senior Patrol Leader. Then, each patrol will elect their Patrol
Leader. Elections will be held in the
following manner. Upon the closing of
nominations for an office, a vote will be cast by all eligible Scouts at that
time. If no Scout secures a majority of
the votes on a ballot, a runoff will occur.
The runoff will be between the two Scouts who received the most
votes. Runoffs will continue in this
manner until one of the Scouts has received a majority of the votes cast.
The Assistant Senior Patrol Leader (ASPL) is
the only office elected by the troop as a whole. The Senior Patrol Leader and Assistant Patrol Leader select all
other troop offices with concurrence of the Scoutmaster and Troop Committee.
The members of their patrol elect patrol
Leaders, Assistant Patrol Leaders and Patrol Quartermasters.
At the
troop meeting two weeks prior to troop elections, the Senior Patrol Leader of
available troop appointments will notify the Scouts. Scouts wishing to be considered for the appointments should
notify the Senior Patrol Leader of their interest. The existing Senior Patrol Leader will pass to the newly elected
Senior Patrol Leader and the Scoutmaster the list of Scouts and their
preferences for troop positions. The
newly elected Senior Patrol Leader should strongly consider these Scouts for
available positions. Appointments will be made within two weeks of completion
of the troop elections. Appointments
will be subject to the Scoutmasters approval and confirmed at the first Troop
Committee meeting following troop elections.
Each appointed position will have a Scoutmaster to assist him in
fulfilling the requirements of the position.
Requirements and duties are described in the patrol leaders handbook.
4.3.5 - OTHER APPOINTMENTS
The following positions if desired
will be appointed by the Scoutmaster:
·
Junior Assistant Scoutmaster
·
Troop Guide
·
Instructor
·
Den Chief
Before a
Scout can be eligible to hold the position of Senior Patrol Leader, he should
attend the appropriate leader training.
Junior Leaders should attend Oakleaf training. Den Chiefs must attend Den Chief training. The district and council provide this
training. Information regarding training
will be provided by the troop.
Additional training provided by the district and council includes Golden
Acorn training. Junior leaders are
encouraged to participate in this advanced training. The Scoutmaster and the
Troop Committee will guide all elected and appointed Junior Leaders in their
duties.
The uniform
is the Scout's identification with the brotherhood of Scouting and should be
worn with pride. The uniform displays
the Scout's rank, his leadership position and his personal accomplishments. The Scout is expected to wear his uniform to
all of the following activities:
·
Camping Trips (to and from required for insurance
purposes)
- Boards of Review
- Scoutmaster Conferences
- Troop Functions
- District Scout Events
- Council
Scout Events
- National
Scout Events
The Scout uniform is probably the first
purchase of the Scout. Most parents who have never been involved in Scouting
are at a loss as to what to buy in the way of uniform parts and insignia.
Item:
|
"A" Uniform
|
B" Uniform
|
Troop 322 Neckerchief and slide
|
Optional
|
|
Troop 322 T-shirt
|
|
Optional
|
Troop 322 Hat
|
Optional
|
Optional
|
Scout uniform shirt
|
X
|
|
BSA T-shirt
|
|
X
|
Scout shorts or solid colored
shorts
|
Optional
|
Optional
|
Scout long pants or jeans
|
Optional
|
Optional
|
Scout belt
|
Optional
|
Optional
|
The
"A uniform is to be worn to all functions as listed above.
The
"B" uniform can be worn in camp and to designated informal
meetings. The Scoutmaster and Assistant
Scoutmasters are asked to wear the full uniform to all functions.
During
campouts, the Troop T-shirt or other appropriate clothing may be worn. The Scoutmaster will decide when non-uniform
clothing will be authorized for other special activities or extenuating
circumstances. Camouflage clothing is
not allowed.
The scout handbook shows the placement of all
patches and insignias on the uniform.
Parents should encourage the Scout to
properly wear his uniform
Troop
322 provides the major camping equipment required for the troop to conduct safe
and effective campouts. This equipment
is set up on the patrol basis and much of it is maintained in the patrol chuck
boxes. This equipment is under the
jurisdiction of the adult Quartermaster and the Scout Troop Quartermaster. They are responsible, with the help of the
Patrol Quartermasters, for all the troop equipment.
Following
is a list of troop-supplied equipment that may be used on campouts.
Patrol chuck boxes
|
Trailer
|
First aid kit
|
Charcoal
|
Propane tanks / trees
|
Camp tables
|
Fire buckets
|
Rope
|
Propane stoves
|
Patrol cooking gear
|
Fire extinguishers
|
Flag pole
|
Propane lanterns
|
Dutch ovens
|
Tools
|
Dining flies
|
Water jugs
|
Axes and saws
|
Cleaning supplies
|
Flags
|
All scouts will be responsible to
help set up and take down equipment as a regular part of any campout.
The Quartermaster
is responsible for insuring that cooking equipment is clean before it is stored
in chuck boxes. If equipment is taken
home for cleaning after a campout, the Patrol Leader will make a list of
assignments and turn one copy over to the quartermaster before leaving camp.
6.1.1 -
Repair and Replacement
It is
normal for equipment to wear out when there are boys and adults using it at
least once a month. The troop will
replace, upon the recommendation of the Troop Quartermaster, any equipment that
has reached the end of its useful life.
If
personal or troop equipment is damaged by intentional abuse or carelessness,
the person responsible will have to replace the damaged part or the whole
equipment piece as determined by the adult Quartermaster. If the person who damaged the equipment
cannot be determined, then the Scout members in attendance at the outing will
all share equally in the cost to replace the damaged equipment. The troop equipment should be treated with
the same respect as if it were bought and paid for by the individual.
6.1.2 - Equipment Lending Policy
It is
the policy of Troop 322 not to loan troop equipment.
Following
is a list of recommended equipment each Scout should bring to campouts. Notice the different columns indicate
different camping trips and what is appropriate for each. This is by no means a complete and
comprehensive list of equipment but will certainly assure a safe and
comfortable campout.
DESCRIPTION
|
FALL/SPRING WEEKEND
|
WINTER WEEKEND
|
SUMMER WEEKEND
|
SUMMER CAMP WEEK
|
O = Optional S =
Suggested R = Required
|
Underwear
|
2-3 Pair
|
2-3 Pair
|
2-3 Pair
|
10 Pair
|
Underwear / Long
|
O
|
R
|
O
|
O
|
Socks
|
3 Pair
|
3 Pair
|
3 Pair
|
10 Pair
|
Shirts / Long (Scout or other)
|
2
|
2
|
2
|
2
|
Shirts / Short (Scout or other)
|
2
|
2
|
2
|
6
|
Pants / Long
|
2
|
2
|
1
|
2
|
Pants / Short
|
1
|
1
|
2
|
5
|
Sweatshirt / Jacket
|
1
|
1
|
O
|
1
|
Gloves / Winter Cap
|
O
|
R
|
O
|
O
|
Cap / Hat
|
R
|
R
|
R
|
R
|
Rain Gear / Poncho
|
R
|
R
|
R
|
R
|
Swimsuit
|
O
|
O
|
O
|
R
|
Hiking Boots
|
S
|
S
|
R
|
R
|
Extra Tennis Shoes
|
S
|
O
|
R
|
R
|
Merit Badge Sash
|
O
|
O
|
O
|
O
|
Order of the Arrow Sash
|
O
|
O
|
O
|
R
|
Sleeping Bag
|
R
|
R
|
R
|
O
|
Mosquito Netting
|
S
|
O
|
S
|
S
|
Cot / Foam Pad / Air Mattress
|
S
|
S
|
S
|
S
|
Pillow
|
S
|
S
|
S
|
S
|
Cook Kit (fork, knife, spoon, cup)
|
R
|
R
|
R
|
R
|
Toiletries
|
|
|
|
|
Toothbrush / Toothpaste
|
R
|
R
|
R
|
R
|
Soap
|
R
|
R
|
R
|
R
|
Washcloth
|
R
|
R
|
R
|
R
|
Towel
|
R
|
R
|
R
|
R
|
Deodorant
|
R
|
R
|
R
|
R
|
Toilet Paper
|
S
|
S
|
S
|
S
|
Comb / Brush /Mirror
|
O
|
O
|
O
|
O
|
Suntan Lotion / Sunscreen
|
O
|
O
|
O
|
O
|
Miscellaneous Items
|
|
|
|
|
Small First Aid Kit
|
S
|
S
|
S
|
S
|
Sewing Kit
|
S
|
S
|
S
|
S
|
Insect Repellent
|
S
|
S
|
S
|
S
|
Flashlight
|
S
|
S
|
S
|
R
|
Extra Batteries
|
S
|
S
|
S
|
S
|
Knife (folding blade)
|
O
|
O
|
O
|
O
|
Rope
|
S
|
S
|
S
|
S
|
Canteen/Water Bottle
|
R
|
R
|
R
|
R
|
Tissue / Handkerchief
|
S
|
S
|
S
|
S
|
Watch
|
O
|
O
|
O
|
O
|
Paper / Pencil
|
R
|
R
|
R
|
R
|
Pack / Frame / Duffel Bag
|
R
|
R
|
R
|
R
|
Compass
|
S
|
S
|
S
|
R
|
All
Scouts should have a copy of The Boy Scout Handbook with them on all camping
trips unless otherwise noted. A plastic
bag or waterproof cover on all outings should protect the Scout book.
6.2.1
- FOOD
Each
Scout is normally expected to provide his own food and drink (no sodas) for the
first meal on the day of departure.
Junk food such as candy, goodies and soda are not allowed by the Scouts
in their personal packs. This only
attracts bugs and ants into the tents and sleeping bags. Any such food, if found, will be confiscated
by the Scoutmasters and disposed of properly.
Scouts should drink water,
juices or sports drinks. Carbonated
drinks are not allowed because they will not keep the Scout hydrated.
6.2.2
- MONEY
Scouts are discouraged from taking money on local,
short-term camping trips unless directed to do so by the Scoutmaster. Enough money to cover expenses on long-term
camping trips is authorized but should not exceed expected spending
requirements. Money for telephone calls
is allowed. Scouts will be responsible
for their own money. Troop
"Bank" envelopes will be available for long-term (over 72 hours)
trips. Any money not in the Troop bank
will be responsibility of the Scout.
As stated in the TOTIN CHIP course, sheath knives are not approved
for use by Scouts. Sheath knives have
inherent dangers built in to them.
B.S.A. does not allow Scouts or adults to carry sheath knives. Acceptable knives are pocketknives and
lock-back knives such as Buck knives with a blade no longer than 4 inches.
Any Scout who has earned the WHITTLING CHIP card in Cub
Scouts will have to re-earn the Boy Scout equivalent TOTIN CHIP card before he
may carry a knife to a Scouting campout.
All Scouts in the troop are required to pass the TOTIN CHIP course that
is designed to teach respect and handling of knives, axes and saws. Each boy is issued a TOTIN CHIP card upon
completion of the course. The Scout is
required to carry the card on all troop outings. Any breach of the rules learned in the TOTIN CHIP course will be
cause for removal of one corner of the card.
If all four corners are removed, the card is confiscated and the course
must be taken and passed again.
6.2.4
- OTHER
No electronics, tobacco, alcohol, drugs,
candles, fireworks, firearms, aerosol cans or adult reading materials will be
allowed. Regular cards will be allowed,
but no specialty cards (Pokemon, Magic, etc.) will be allowed.
7 - SCOUT-CONDUCT & DISCIPLINE
7.1 CONDUCT
Scouts are expected to live by the Scout Law and the Scout
Oath and to demonstrate Scout Sprit.
Behavior that is not up to standard will be brought to the attention of
the parents and may mean the dismissal of a Scout from a Scouting function. In extreme cases, a Scout may not be allowed
to attend meetings or function and/or a parent may be required to attend with
him. Repeated behavioral problems will
be presented to the Troop Committee for action. Behavioral problems that cannot be resolved by the troop
Committee may result in a parent being called and/or the Scout being dismissed
from the Troop.
7.1.1 - General
Conduct
1.
All Scouts are required to
wear Scout uniforms to all Scout activities unless other directed. Camouflage clothing is not allowed.
2.
Absolutely no fighting,
horseplay, hazing or profanity.
3.
Disobedience of instructions
by any Scout will not be tolerated.
4.
Scouts are expected to attend
all Troop functions. Notify your Patrol
Leader if you cannot attend.
5.
Respect will be shown to
leaders, Scouts, other people, animals, the environment, and public and private
property.
6.
Be punctual for all
activities
7.
Everyone will help with setup
and cleanup for all activities
8.
The Troop Committee upon the
Scoutmasters recommendation will dismiss anyone who intentionally misuses or
destroys Scout or Church property from the Troop.
7.1.2 - Conduct
During Activities
Scouts
must conduct themselves in a controlled manner, not loud and obnoxious to
others in the camping environment. The
following rules will be followed during activities.
1.
All campsites will be left
cleaner and in better condition than they were found. Scouting follows the leave no trace rule.
2.
Radios, tape player, video games
and specialty playing cards are not allowed on any camping trip. Unauthorized equipment will be confiscated
and returned to the Scout after the camping trip.
3.
The Scoutmaster must be
notified of any Scout requiring medication, and the dosage and schedule or
conditions/symptoms that would indicate how the medication should be
administered.
4.
10 PM is lights out on camping
trips. Scouts should be in tents,
talking softly and making no loud noises.
The Scoutmaster will determine when there will be exceptions to this
rule.
5.
Safety rules must be followed
at all times. Buddy System, Safe Swim
and Safety Afloat will be enforced during all aquatic activities.
6.
Combustible fuels (white gas,
Coleman lantern fuel, LP bottled gas, etc.) will be controlled and under the
direct supervision of an adult at all times.
When unattended, fuels will be stored in a locked container.
7.
No gas lanterns, lighted
candles, matches or open flames of any kind are allowed inside tents (battery
operated devices only).
8.
Before using knives or axes, a
Scout must have earned a TOTIN CHIP card.
The Scout is required to carry the card on all troop outings. If the Scout cannot produce a TOTIN CHIP
card upon request then his ax and knife handling privileges will be suspended
until such time as the card is produced.
If a Scout is observed handling these tools in an unsafe manner, the
observer may report the infraction to the Scoutmaster who will tear off a
corner of the offender's TOTIN' CHIP card.
If all four corners of the card are removed, the Scout is required to
pass the TOTIN CHIP course before another card is issued.
9.
Before a Scout is allowed to
build or tend a fire, he must have earned the FIRE'M'CHIT. He is not required to have it in his
possession, but he must have earned it.
In view
of safety and liability issues, when at any Troop sponsored activity or
campout, the following discipline policy shall be the rule for Troop 322.
Discipline
problems will normally be handled within the troop. If a Scout's actions are continually distracting or disruptive to
the operation of the troop, or are beyond the control of the patrol leader,
senior patrol leader, and Scoutmasters, the Scout will be warned by two adult
leaders present at the activity that the behavior is unsatisfactory and if the
behavior persists, he will be asked to leave the activity. If the behavior continues, he will be
escorted to a telephone, and he will call his parents to come get him and take
him home.
Behavior
that will result in disciplinary action, as outlined in Discipline Steps,
includes, but is not limited to the following examples:
1.
Not following Scoutmasters' or
leaders' instructions.
2.
Significantly unsafe actions.
3.
Physical or verbal hazing or
harassment of another person.
4.
Leaving designated areas
without Scoutmasters or adult leaders permission (e.g., not telling the
Scoutmaster of his whereabouts at all times; going to another area other than
requested; entering property marked "no trespassing").
5.
Exploring physical hazards
without Scoutmasters' permission and adult supervision (e.g., lakes, creeks,
cliffs, caves or underground areas, boats, abandoned structures, etc.).
6.
Going near any type of
vehicle, machinery, or equipment without the permission of the Scoutmaster.
7.
Any intentional property
damage to natural or man-made areas, nature, or private or troop equipment.
8.
Excessive rowdy, unruly, loud,
disrespectful, or disobedient behavior.
9.
Use of cursing or foul
language.
10. Smoking, or the use of other tobacco products.
11. Use of alcohol or any controlled or illegal substance.
12. Gambling.
13. Playing with fire, combustible substances or possession of
fireworks.
Generally adults not related
to the Scout being disciplined will handle all discipline problems. If a parent observes their son misbehaving,
they are strongly encouraged to seek another adult to handle the situation.
On the first
offense, the Scout will discuss the behavior with the Scoutmaster and/or
adult leaders, and the Senior Patrol Leader.
On the second offense the Troop Committee and
parents must be notified by the Scoutmaster, Assistant Scoutmasters, or leaders
in charge and given all details of the offense in writing at the next Committee
Meeting or as soon as practically possible.
The Troop Committee Designee will notify the parents or guardians of the
Scout involved within 6 days of the offense or as soon as practically possible
and the parents or guardians and the
Scout must appear before the Troop Committee to discuss the problem.
Following
the third offense, generally
occurring within a 6 month period, the parents or guardians will be notified
that a hearing with the Troop Committee will be convened to determine their
boy's eligibility to remain a member of Troop 322, and if necessary the Troop
Committee can remove his membership from the Troop.
8 - ADULTS-MEETINGS
8.1 -
COMMITTEE MEETINGS
The Troop Committee meetings are held on the
first Monday after a campout unless otherwise agreed upon. The committee should meet at least once per
month starting at 6:30 p.m. at Grace Presbyterian Church located at 1914 Joe
Ramsey Blvd in Greenville. These meetings are for the purpose of reviewing all
the activities of the troop for the current month and planning any support
needed by the troop for the execution of those plans. The committee also discusses and plans for large future events
that require advanced preparation and support.
The committee meetings are open to all adult Scout Leaders and parents
of registered Scouts.
The
Troop Committee, the governing body of the troop, has established a policy that
encourages all families to take an active part in the operation of the
troop. Because the Committee makes all
decisions related to how the troop will be run, all families, whether they have
a parent serving in the adult leadership corps or not, are strongly encouraged
to have at least one family member on the Troop Committee to represent that
family in any troop decisions.
While
membership in the Committee can be on an at-large basis, with no firm
commitment to any specific activity, all members of the Committee are welcome
to work on any committee function or activity in the hope that parents will
gain a better understanding of what is involved in running a troop and also to
help spread the work load. Anyone
wishing to serve on the Troop Committee should contact the Troop Committee
Chairman or the Scoutmaster. Listed
below are some of the ongoing functions of the Committee.
- Selection of a Scoutmaster and Assistant Scoutmasters
- Helping the Scoutmaster and Assistant Scoutmasters receive the
necessary adult leader training.
- Advise Scoutmaster on policies relating to the Boy Scout
program and the charter organization.
- See that leadership is assigned in case the Scoutmaster is absent
or is unable to serve.
- Carry out the policies and regulations of the Boy Scouts of
America.
- Be responsible for finances, adequate funds, fund raising, and
disbursements in line with the approved budget plan.
- Obtain, maintain, and care properly for troop property.
- Provide for adequate meeting facilities.
- Provide an adequate camping and outdoor program (minimum 10
days and nights per year).
- Support the operation of the Troop by staffing the various
Adult Leadership Positions.
- Coordinate transportation.
- Provide new and sustaining membership coordination.
- Provide long range planning.
- Coordinate with local Webelos Scouts.
- Provide Eagle Advisors.
The
following is a summary of the committee/adult leadership positions and their
basic responsibilities.
Positions
that are necessary for the troop to function properly follow:
·
Organize the committee to see
that all functions are delegated, coordinated and completed.
·
Maintain a close relationship
with the chartered organization representative and the Scoutmaster.
·
See that troop leadership and
committee members have training opportunities.
·
Interpret national and local
policies to the troop.
·
Work closely with the
Scoutmaster in preparing the troop committee agendas.
·
Call, preside over and promote
attendance at monthly troop committee meetings and any special meetings that
may be called.
·
Ensure troop representation at
monthly Roundtables.
·
Secure top-notch, trained
individuals for camp leadership.
·
Arrange for charter review and
re-charter of the troop annually.
·
Keep minutes of meetings and send
out committee meeting notices.
·
Handle publicity.
·
Conduct the troop resource
survey.
·
Plan for family night programs
and family activities.
·
Plan the charter presentation
program.
·
Keep transportation list,
including drivers license and insurance information on adults who will drive
for Scouting activities.
·
Handle all troop funds. Pay bills on recommendation of the
Scoutmaster and authorization of the troop committee.
·
Maintain checking and savings
accounts.
·
Train and supervise the troop
scribe in record keeping.
·
Receive troop income each week
from the Troop Scribe.
·
Keep adequate records in the
Troop/Team Record Book.
·
Supervise money-earning
projects, including obtaining proper authorizations.
·
Supervise the camp savings
plan.
·
Report to the troop committee
at each meeting.
·
Lead in the preparation of the
annual troop budget.
·
Train and guide boy leaders.
·
Work with other responsible adults
to bring Scouting to boys.
·
Use the methods of Scouting to
achieve the aims of Scouting.
·
Term of office is two years
with an option for a third year upon approval of the Scout committee. The Scoutmasters' Scouter's Key requires a
Scoutmaster serve for three years.
Take full responsibility for one or
two monthly programs during the year.
Above responsibility includes following:
·
Advise TLC during meeting and
campout planning.
·
Adults do not plan programs
for Scouts.
·
Make sure the monthly program
is written and concise - work with
SPL.
·
Be prepared with ideas on
monthly program to feed TLC.
·
File Local Tour Permit with
the council office before campouts.
·
Collect all permission slips
before campout - advise primary contact person.
·
Help as needed with campout
transportation.
·
Work with the SPL to keep
program on schedule.
·
Serve as new Scout Patrol and
Troop Guide advisor as assigned by Scoutmaster.
·
Be prepared to take over troop
operation in the absence of the Scoutmaster.
·
Be a non-voting member of the
committee.
8.2.2.6 - Advancement
·
Encourage Scouts to advance in
rank.
·
Arrange and conduct troop
boards of review.
·
Conduct courts of honor two
times per year.
·
Develop and maintain a merit
badge counselor list.
·
Make a prompt report on the
correct form to the council service center when a troop board of review is
held. Secure badges and certificates.
·
Work with the troop scribe to
maintain all Scout advancement records.
·
Work with the troop librarian
to build and maintain a troop library of merit badge pamphlets.
·
Troop Merit Badge Coordinator.
·
Secures a committee chairperson
and encourages training.
·
Helps recruit troop
leadership.
·
Serves as liaison between
charter organization and troop.
·
Encourages service to charter
organization.
·
Assist with re-chartering.
·
Coordinates Scout Sunday.
Positions
that are optional for the troop to function properly, to be filled at the
discretion of the Troop Committee:
·
Provide a spiritual tone for
troop meetings and activities.
·
Give guidance to the chaplain
aide.
·
Promote regular participation
of each member in the activities of the religious organization of his choice.
·
Visit homes of Scouts in time
of sickness or need.
·
Give spiritual counseling
service when needed or requested.
·
Encourage Boy Scouts to earn
their appropriate religious emblems.
·
Provide opportunities for Boy
Scouts to grow in their duty to God and their fellow Scouts.
·
Collect information from the
committee and troop leadership council on upcoming events.
·
Publish and mail or distribute
the troop newsletter once a month.
·
Submit articles to the charter
institution newsletter on troop activities.
·
Develop means of promoting the
troop both in the charter institution and in the community.
·
Submit articles on the troop
to the local newspapers.
·
Maintain a solid troop
inventory list.
·
Inventory troop equipment
quarterly.
·
Report to the committee on
equipment damage and loss.
·
Collect reimbursement from
Scouts for damaged equipment.
·
Input equipment requests to
the committee for approval.
·
Input equipment requests to
the annual budget.
·
Train the troop and patrol
quartermasters.
·
Maintain policies for
equipment check-in and checkout.
·
See that all equipment is
accounted for after each campout.
·
Coordinate building patrol
boxes as required.
8.3 - Adult
Leader Training
All
registered adults and committee members are encouraged to attend a Boy Scout
New Leader Essentials course and Outdoor Leader Skills within 12 months of
their registration. All registered adults must also take Youth Protection
Training, and so should any adults that attend campouts. All registered adults are encouraged to
attend any additional training offered by the district or council. Registration
fees are to be paid by the individual.
For additional information on adult leader training, see the Circle 10
website (www.circle10.org/training/training.cfm).
9 - TROOP ADMINISTRATION
The Boy
Scouts of America requires that a Scout troop have a sponsoring
organization. This may be a church,
synagogue, civic club, school or some similar organization or group. Each year the sponsoring institution must
make a request to the National Boy Scout Headquarters seeking permission to use
the Boy Scout program for the youth in their community. This is known as the re-chartering process. This is done annually for Troop 322. Through this re-chartering process, Grace
Presbyterian Church has agreed to provide a safe meeting place, leadership and
storage facilities for the troop.
Re-chartering
must be done by the 15th day of January each year. The troop is responsible for paying all
registration fees at the time of re-chartering. The troop will also pay for the cost of Boys Life magazine. Each active Scoutmaster is re-chartered out
of the troop general fund.
9.3 -
ADULT REGISTRATION
According
to the Boy Scouts of America regulations the following adults must register
with the Boy Scouts: Committee Members, Scoutmaster, Assistant Scoutmasters, Scouting
Coordinator, and those adults that will be accompanying Scouts on
campouts. The Scoutmaster must
interview those interested in participating as an Assistant Scoutmaster. These people are required to pay the current
registration fee that is in effect at the time they join. Merit Badge Counselors are also required to
register but are not required to pay the registration fee.
Because of the problems
encountered with insurance and liability, Troop 322 requires registration of
adults who expect to accompany the troop on several campouts per year. In addition, this ensures the fulfillment of
the B.S.A. requirement for two registered leaders with the Scouts on every
outing.
9.4 FINANCES
9.4.1 - General
Troop 322 is primarily supported through the
efforts of various fund raising activities as approved by the Troop Committee
and through monthly dues paid by individual Scouts. All money raised by fund-raising projects conducted by the troop
goes toward troop funds. These funds
may or may not be distributed to the individual Scouts in their individual
"Scout accounts. The Troop
Committee reserves the right to redirect funds to the troop budget in whatever
manner best supports the Troop 322 program and goals.
9.4.2
DUES
For information on dues, see paragraph 2.8.
9.4.3
- CAMPING AND ACTIVITY FEES
Food money for camping must be paid to the troop on the
Monday night preceding the outing. A
standard fee of $8.00 has been set for food.
If this money is not paid by the Monday night preceding the campout, the
Scout will not be allowed to go on the trip.
Refunds of food money, after purchase of food, may not be available.
The adults that attend campouts owe $8.00 to the adult in
charge of the meals for the campout.
Additional fees will be
charged for activities that include extra cost. These fees will be as small as possible while covering the cost
of the activity.
In order to foster greater responsibility and dedication to
the troop, a personal account will be established for each boy in the troop for
his commissions. The purpose of this
account is to defray expenses associated with personal camping equipment,
summer camp, high adventure and other long duration activities associated with
Boy Scouts. This account is not
intended to be used for other purposes such as regular campouts or dues, nor
will it be paid in cash except for approved reimbursements.
The Troop Treasurer in conjunction with the Troop Committee
shall maintain a personal account for each registered Scout in the troop. Upon joining the Troop, a Scout will become
eligible to accrue credits in his personal account. From that time until he leaves the troop, he will maintain a
balance based upon his contribution to designated fund raising events. When he leaves the troop, his balance will
be divided equally among the remaining vested scouts. To become vested, a scout must have a balanced account. The Treasurer is responsible for accurately
maintaining the balances and the activity of the accounts. The Fundraising Chairperson shall provide
information as to the contribution of each Scout in the particular fund raising
activity.
Scouts will earn credits based on fund raising
activities. The Troop Committee will
determine the total percentage of the fund raising activity that will be
divided among the Scouts that participated in its execution. Manning a booth would be based on the time
spent, while activities, which were comprised of individual sales, would be
based on the percentage of the total sales.
Methods for determining the distribution from mixed activities will be
determined at the discretion of the Troop Committee.
Withdrawals from the account will be allowed to defray the
expenses of long term and high adventure activities and other activities at the
discretion of the Troop Committee.
Typically summer camp, National Jamboree and Philmont type activities
are the events for which disbursement will be made. Disbursements are subject to the approval of the Troop Committee
and will typically be made for events that the Troop is participating in at a
group 1evel.
9.4.5 - FUND RAISING
Troop 322 will conduct
money-raising projects throughout the year.
Parents, as well as Scouts, are expected to participate in these
activities. Examples include popcorn
sales, pancake breakfast and spaghetti dinner.
Troop 322 will maintain a checking account
for the purpose of paying bills incurred by the troop. The Troop Treasurer who is a Committee
Member will maintain this account. The
Treasurer, and others as required will have signature capability.
On a funds-available basis, Troop 322 will make payment for
registered, authorized adult leadership to cover fees for attendance to summer
camp. Troop Committee approval is
required before any payment of such funds.
10 - FORMS
10.1- MEDICAL INFORMATION
Official
B.S.A medical forms must be current and on file. Forms are available at the Circle 10 website (www.scouting.org/forms/34414.pdf). Current medical insurance for Scouts and
adults must also be kept on file.
This
form is to be filled out by every adult in Troop 322. It is available from the Troop Committee.
10.3 - ACKNOWLEDGEMENT OF BYLAWS
Each new
Scout and his parents or guardians must sign this form, stating that they have
read the Troop bylaws and agree to abide by them.
CLICK HERE TO SEE THE ACKNOWLEDGEMENT OF
BYLAWS FORM