Committee Positions and Responsibilities
These duties and responsibilities for each position listed here are in accordance with those of the Troop Committee guidebook as issued by the Boy Scouts of America Organization. However, where this document is in conflict with specific issues addressed in the BSA Troop Committee Guidebook, this document will prevail.
Duties:
§
Organize the committee
to see that all functions are delegated, coordinated, and completed.
§
Prepare troop committee
meeting agendas.
§
Preside at the monthly
committee meetings and any other special meetings that may be called. Appoint
another committee member to chair if unable to attend.
§
Encourage parent
participation and cooperation
§
Ensure that troop is
represented at Roundtable.
Duties:
§
Serves as liaison
between Troop 759 and our Charter Organization
§
Assists with unit
re-chartering
§
Serves as Liaison
between Troop 759 and Baltimore National Pike District
Duties:
§
Keep minutes of
Committee meetings and report the minutes of the previous meeting.
§
Distribute copies of
previous meetings minutes to committee members.
§
Maintain records of all
current and previous committee meetings
§
Prepare final copy of
Troop 759 correspondence, and retain
copies on file
§
Maintain Troop Handbook
and supplemental documents for the handbook
Duties:
§
Notify local newspapers
of Troop’s activities and accomplishments.
§
Work in coordination
with secretary
§
Report (by monthly
letter) to Charter Organization on Troop 759 activities
Duties:
§
Communicate information
to parents in a timely manner.
§
Establish and keep a
current phone tree.
§
Maintain Troop Website
§
Maintain calendar
§
Maintain list of current
e-mail addresses
Duties:
§
Handle all troop
funds. Pay bills on recommendation
authorization of the troop committee.
§
Reimbursable can be paid
at treasurer’s discretion
§
Maintain checking
account.
§
Give treasurer’s report
at each committee meeting.
§
Lead in the preparation
of the annual troop budget.
§
Work with the Dollar
credits Coordinator and the Fund Raising Coordinator
Duties:
§
Work with treasurer
§
Coordinate and supervise
fund raising projects
§
Lead the Friends of
Scouting campaign
Duties:
§
Work with treasurer
§
Maintain records for
Scouts and adult of time and credits earned and expenses paid by the fund
Duties:
§
Maintain all Scout
advancement records on Troopmaster and prepare specific reports generated from
the data base
§
Schedule Board of
Reviews for advancement and act as the chairperson at the review
§
Schedule Scoutmaster’s
conference for boys
§
Track boys’ advancement
and merit badge work
§
Make a prompt report on
the correct form to the council service center when a troop board of review is
held. Secure badges and certificates.
§
Try to maintain
consistency in requirements for rank
Duties:
§
work with Advancement
chair
§
Build and maintain a
troop library of merit badge pamphlets and other advancement literature.
§
Keep inventory of
library materials and record of lending out materials to insure their return
Duties:
§
Supervise and help the
troop procure camping equipment.
§
Maintain and inventory of
troop equipment
§
Ensure proper storage of
equipment
§ Make periodic safety checks on all troop camping gear, and encourage scouts in the safe use of all outdoor equipment.
Duties:
§
Recruit parents as Merit
Badge Counselors and prepare MBC paperwork
§
Develop and maintain a
merit badge counselor list for Troop and National Pike District
Duties:
§
Assign each activity a
point of contact (POC) and monitor the progress to ensure that the following is
achieved
Ø
develop an activity
budget and collect each participant’s fair share costs before the scheduled
activity
Ø
determine and acquire
any necessary food or equipment provisions
Ø
arrange appropriate
transportation and monetary compensation to Troop drivers
Ø
effect logistical
arrangements with the activity site
Ø
disseminate written
activity preparation information to each Scout and Adult Leader at least two
weeks prior to the scheduled activity
Ø
Develop and collect
“permission slips” for each participating Scout, minor sibling, or minor guest;
if necessary, acquire an activity tour permit, etc.
Ø
for future reference in
making similar events better, POC prepares and presents, in coordination with
the Scouts, a written post-activity “lessons-learned”report
§
Be available to advise
and support Patrol Leaders and Assist Patrol Leaders
§
Sign off in handbook,
for demonstrated accomplishments
§
Attend Greenbar
Meetings
§
Liaison with
Scoutmaster and Assistant Scoutmasters to provide the scouts with consistent
advice and guidance.
Duties:
§
All the duties of the
Activities coordinator apply to this position also. In addition,
§
Identify and report to
Committee on possible locations for Summer Camp
§
Obtain information and
requirements to allow planning and arrangements well in advance.
Duties:
§
Plan and set dates for
at least four general Courts of Honor
§
Assist in the
preparation and arrangement for Eagle Court of Honors by working with the Eagle
Scout’s parents.
Eagle Scout
Advisor
Duties:
The Scoutmaster and Assistant Scoutmasters are not
part of the committee, but as the essential adult scouters and leaders of the
troop their duties are listed below.
Duties:
§
Train and guide boy
leaders.
§
Meet regularly with the
patrol leaders’ council for training and coordination in planning troop
activities.
§
Attend all troop
meetings or, when necessary, arrange for a qualified adult substitute (one of
the Assistant Scoutmaster)
§
Attend troop committee
meetings, provide advice on troop operations and keep Committee apprised of
relevant issues including any disciplinary action that may be required.
§
Implement committee
directives and instructions as to Troop operation philosophy.
§
Conduct periodic
parents’ sessions to share the program and encourage parent participation and
cooperation
§
Conduct Scoutmaster
Conferences for all rank advancements.
§
Delegate responsibility
to assistant scoutmasters so that they have a real part in troop operations.
§
Supervise troop
elections for the Order of the Arrow.
Assistant Scoutmasters
General Duties:
Assistant Scoutmaster for
Recruitment
Duties:
§
Provide a systematic
recruiting plan for new members and see that they are promptly registered.
§
Assist Scoutmaster in
the performance of his duties.
Assistant
Scoutmaster for Patrol Coaches
Duties:
Assistant
Scoutmaster for Adult Leader Training
Duties:
§
Inquire as to training
programs provided by the Boy Scouts Organization and other approved training for
both Scouts and Adults in the troop
§
Ensure troop leaders and
committee members have opportunities for training,
§
Encourage periodic
junior leader training within the troop and at the council and national levels.
§
Recruit and train adults
in the troop to serve as patrol coaches and Assistant Scoutmasters.
Assistant Scoutmaster for
the New Scout Patrol