INTRODUCING THE WORD PROCESSOR

Word Processor vs. Text Editor

A word processor is a computer program that provides special capabilities beyond that of a TEXT EDITOR. In general, word processors screen the user from printer-formatting MARKUP codes. Typically, a text editor provides an "empty" display screen with a fixed-line length & visible line numbers. You then fill the lines in with text, line by line. Markup refers to the sequence of characters that you insert at certain places in a text or word processing file to indicate how the file should look when it is printed or displayed. The markup indicators are often called code or "tags." Markup can be inserted by the document creator directly by typing the symbols in, or by using a more sophisticated editor that lets you create the document as you want it to appear,
this is called a Word Processor or WYSIWYG editor.
A true WYSIWYG editor, such as Microsoft's FrontPage or Word or Adobe's Page Mill, conceals the markup & allows the developer to think entirely in terms of how the content should appear.

Start the Internet, click on VIEW, then down to SOURCE, then scroll down to view markup code. Close the internet.

Also, in WORD, click on in the standard toolbar and view the markup code.

WORD toolbars

Navigating the Word Processor Face

1. Components: tool bars(customizable), menu, rulers(on/off), vertical/horizontal scroll bars & buttons, page & position bar, minimize-maximize-exit
2. Moving around in a document: Page up, page down, arrows, home, end, Ctrl + Home/end, mouse
3. Saving, printing or recovering text files: To save, Click on the disk icon or on File menu & Save. To print, click on the printer icon or File menu & Print. To find old files, click on the file folder or on File menu & Open.
4. Formatting-Editing Text

• Word wrap; auto new page; current previous files;
• Selecting text: Edit/Select All, OR Arrow before sentence + click = one sentence, OR Arrow before sentence + hold down mouse button then pull mouse to end = many lines, OR position at start of where you want to select then hold mouse button down & move to end of area to be selected.
• Clipboard: stores in memory one action of Cut, Copy, or Delete
• Moving & copying & pasting text: (See last page) To cut or copy text: 1. Select words. 2. Use Edit then down to copy or cut, or 3. Right click mouse with pointer over your selection & use copy or cut (Put the text in Working with tables in order)
• Justifying text: Icons only, left, centered, right, both
• Emphasizing text: Bold, Italics, Underline, double underline, strikethrough, drop cap(see top N-sizable & moveable , color(see Changing fonts)
• Using Undo or Redo: click on left pointing arrow or go to Edit & undo
• Finding text: Click on Edit & Find & fill out form - type 'secret'
• Replacing text: Click on Edit, Replace, fill out form - replace the '&' with 'and'
• Deleting text: Backspace key deletes backwards, Delete key deletes forward, & you can select lots of text & hit the delete key
• Highlighting: Click on the tiny arrow next to the highlighting pen, pick a color, go.
• Changing fonts, font style, font size or color: On Format toolbar change font or font size & also use Bold, Italics, Underline icons. To see the fonts before you change them click on Format menu & Font. Each font is shown as you click on it. Also here you can check off more font styles. Also here you can change the color of selected text.

Making numbered or bulleted lists:

1. Best to choose this style before you start typing a list.

2. BUT list can be completed after it is typed, IF each item on the list is a paragraph. Click on the to show the markups.

3. Select the list & then click on either of the List icons in the format tool bar.

Working with tables - Put these in proper order by cutting and pasting.

6. Adding borders, etc: Format Menu to Borders & Shading, OR click on four pane window looking icon.

2. Changing table dimensions: Click on Table & Cell Height & Width. Select the table & pull/push the sides to fill a space.

5. Taking text out of a table: To remove text from a table, select the rows, then click Table menu & then Convert table to text

1. Creating a table: Think about the size needed before you start. Click on Table icon or for more flexibility click on Table on menus.

4. Entering text into a table: Place cursor where you want & type.

3. Changing column width: Select the column, then place pointer over right edge of column until you get a double arrow pointer, push the column line as needed.

Using Word Processor Tools

Running Spell Check: Should always be running, OR click on the icon with ABC & a checkmark OR click on Tools + Spelling. If words develop red wavy lines under them, the spell checker doesn't recognize the word or knows it is spelled wrong. Put the pointer on the word, right click: Then choose the correct suggested word or include it in your spell checker data base list. You can select a word & click on the icon to check one word.

Using the Thesaurus: Select a word & click on Tools & Thesaurus for choices

Running Grammar: Select a word & click on Tools & Grammar for choices

Counting words: Click on Tools & Word Count for list of data secret

Making addressed envelopes: When finished typing a letter, save it, then click on Tools & Envelopes & Labels. The program will automatically fill in the name & address if it is on the top of the letter. Fill in your return address if desired, turn on the printer, place an envelope in the feed & hit print.

Creating columns: Complicated! Type a lot of text, Save it, then click on the Column icon or Format & Columns. Choose the size desired. Your text will flow into columns.

Inserting stuff: Pictures, graphics, page numbers, symbols, date & time, frames- all can be inserted. Click on Insert & your choice. My Mom & Dad-1918==>

Above text is surrounded with a border frame. Click on Window looking icon and choose.

OK to read this

3x5 Table with borders & shading/hatching

Hard to read this

NOTE:  I can't reproduce the borders and shading on the web!!!!! Try it on your computer!  Play with it!

This table has grid lines added

col 1	col 2
Row 2	col2row2
Row 3	col2row3
Row 4	col2row4
	col2row5
no grid lines

CUT/COPY/PASTE

Cutting or copying info and placing/pasting it somewhere else is an important procedure to acquire. It can be done instantly or the info can be saved for later inclusion elsewhere.

(On PC's we can use the Menu Bar-or ---Right click to get menus also)

Data can be moved from a word processor to an email or vice versa or easily between documents in different programs.

o High light or Select the data you want (Left click on 1st character and drag to the last)

o Click on the Edit menu OR right click on the highlighted data

o Click on method: (CUT cuts the highlighted data out, COPY makes a copy of it.)

o OR Use the key codes: Ctrl + X to Cut or Ctrl + C to Copy

o Next Place the cursor where you want to paste the data

o Click on the Edit menu or Right click

o Click on Paste (or use the code-Ctrl + V) (Note: Cut & Copy will be grayed out)

o Cut can be used to delete a larger area of type. Just highlight and Cut.

o OR highlight an area and click on DELETE.

Copying data from an Internet web site

To COPY text, Highlight the data, Right click on it. (YOU CANNOT CUT TEXT FROM THE INTERNET) When copying text, the window menu only has Copy on it. Click on Copy.

Graphics also have the ability to be saved to your files for later use with INSERT or PASTE or as Attachments. Click on Save Picture As--A window opens giving you the chance to put the graphic in a file folder, so you know where it is. Make selections until you have the file folder selected.

Then click on Save and it will be on your computer in the file folder you picked for later use.

If you just want to copy a graphic somewhere else for immediate use, like to an email or to a letter, select it, Click Copy. Then Paste your data where you want it to go…

Bob Bohn, Computer Tutor 260-982-6003	Tutor you on your computer in your home. Don't be afraid to ask: messed up email, printer won't print, data base setup, files on a disk, set up web site, get a program to run, erase files, get online, buy & set up a new computer, etc.
rfbohn@hotmail.com $15.00 per hour