Minutes of a Regular Sponsors’ Meeting of the Two Rivers Pony Club (“TRPC”)
April 19, 2001
TRPC’s regular sponsors’ meeting was held on April 19, 2001 at the Elk Mound Town Hall at 7:00 p.m. Martha Benoit, D.C., was chairperson of the meeting and Tami Phillips was secretary. Those in attendance were: Kari Nelson, Bill Moore, David Uher, Martha Benoit, Tami Phillips, Chris Pederson, LeaAnn Moore, Gail Bishop, Karen Jenson, Linda Helberg and Theresa Sanders. A quorum was present.
The minutes were approved as presented.
The treasurer, Gail Bishop, respectfully distributed a treasurer’s statement of receipts and expenditures, in the form of a Register Report for the period of 03/09/01 through 01/19/01. The balance on hand as of April 19, 2001 is $1703.74. Gail reported as of this date, 19 member’s dues were paid. After a brief discussion, Dave Uher proposed a motion that the treasurer’s report is accepted as presented. Seconded by Bill Moore, the following resolution was unanimously approved:
IT IS RESOLVED that the Treasurer’s Register Report, attached as Exhibit A, is hereby approved.
A general discussion regarding old business was held.
1. Work Day at Bruners. LeaAnn Moore reported on the workday held at Bob Bruner’s facility. Twenty-four standards were made for use at Pony Club functions. Bill and LeaAnn Moore offered to purchase all standards and to keep them at their facility. These standards may be used at the Pony Club functions, and will be owned by the Moores.
2. Letter to former members. Dave Uher presented a letter written and mailed to all members of TRPC during the previous year. The sponsors expressed appreciation for this consideration. A copy of said letter is attached as Exhibit B.
3. Fund Raiser—Plant Sale. Martha Benoit requested that the plant sale forms for the annual fundraiser be returned to her by April 22. Flowers will be available for pick-up on May 11 at Silvermine. Money is to be turned in to Gail by mid-May. Members were encouraged to participate in this fundraiser as a benefit for the club.
4. Pony Club Members/Parents Survey. A questionnaire was mailed to members by Martha in early April, requesting goals and expectations of members and parents. A reminder was made that the completed forms are to be returned to Chris.
5. May 12 Dressage Clinic. Chris made a report on the organization of the Dressage Clinic with Sara Pierre. It was reported that a schedule of riding times would be distributed once all sign-ups are completed. The deadline for registration, with the paid $20 registration fee, is April 29.
6. Therapeutic Riding of Eau Claire. Tami Phillips reported on TRPC members’ volunteer involvement with this organization.
7. Porta-Potty for Mounted Meetings at Moore’s. It was agreed that a porta-potty would be rented for the months of June, July and August.
8. Hold Harmless Insurance. Mounted meeting locations were discussed to ensure hold harmless coverage is in effect for each location.
9. Knowdown. Gail Bishop reported on TRPC’s participation in 2001 Knowdown.
A general discussion regarding new business was held.
1. Election of New District Commissioner (“DC”) and Joint District Commissioner (“JDC”). With the resignation of Martha Benoit as TRPC District Commissioner, it is necessary to elect a new DC. Upon motion duly made by Bill Moore and seconded by David Uher, the following motion was unanimously approved:
IT IS RESOLVED that, effective on this date following this sponsors’ meeting, Chris Pederson is elected the DC for TRPC.
BE IT FURTHER RESOLVED that Bob Bruner is elected as a JDC, replacing Chris Pederson.
(Note: There were no other nominations from the floor.)
2. Rally Prep Clinic. Martha reported that Michelle would be presenting a rally prep clinic on 04/27 and 28 in LaCrosse. She invited members or sponsors to attend. 3. Other Shows. Members were urged to volunteer at Werner’s Trial the weekend of May 19 and 20, if possible. The show bill for Amber Farms’ hunter show was distributed. Announcement of Werner’s schooling show was made.
With no other business having come before the meeting, upon motion duly made by David Uher and seconded by Gail, the meeting was adjourned.
Submitted By: Tami Phillips, Secratary