| THE CONSTITUTION AND BYLAWS Of THE PROVINCIAL MARINE AMHERSTBURG A RE-ENACTMENT GROUP LOCATED IN AMHERSTBURG AND ESSEX COUNTY, ONTARIO 1. ESTABLISHMENT AND NAME There shall be established an organization called the Provincial Marine Amherstburg, a re-enactment group. 2. PURPOSE The purpose of the organization shall be a. to engage in re-enactments in Canada and USA b. represent the town of Amherstburg and promote the area as an important site of the War of 1812 c. to help our local museums and galleries in their role in Amherstburg 3. MEMBERSHIP a. Members shall include people who support one or more of the purposes of the organization, and who pay their annual dues of $15.00 (dues are not refundable) b. Dues are payable by the 31st of January each year. Dues pay for our insurance, boat and gun, and pay towards general expenses 4. RIGHTS OF MEMBERS a. To attend meetings and vote on matters presented by the executive, to introduce matters to the membership b. To use our boats for training and attend events and social functions c. To receive newsletters as part of their membership 5. BOARD OF DIRECTORS a. The minutiae of the day to day running of the group shall be done by our executive b. Composition: President, Vice-President, Secretary, Treasurer, and four of the Committee Heads selected by voting at the Annual meeting 6. ELECTION AND TERM OF OFFICE a. The election shall occur by the 31st of January every year. If convenient it may be held December for the following year. The election term shall be one year (from 31 January to 31 January of the following year.) b. The election shall be by secret ballot 7. NOMINATING COMMITTEE a. In November a selection group shall be constituted to receive suggestions for officers and nominate the same. After the first retirement of officers, they shall be asked to form the committee and shall not be eligible to serve as officers for that year. b. At the general meeting officers may be suggested from the floor. Those names shall be added to the prepared list. 8. VACANCY a. The vacancy of President shall be filled by the Vice-President. b. All other vacancies shall be voted on by the executive and filled for the remainder of the term. 9. MEETINGS OF THE BOARD OF DIRECTORS a. Shall be chaired by the president, or in his or her absence the Vice-President, or Secretary b. The chairperson shall not vote except for tie votes c. A Quorum shall consist of five members d. Membership shall consist of the President, Vice-President, Secretary, and Treasurer and four elected directors 10. DUTIES OF ELECTED OFFICIALS a. The President shall be the chief executive presiding over general meetings, monthly meetings and executive meetings. In addition he or she is a member of all committees ex officio b. The Vice-President fills in for the President if he or she is absent, and can fill the end of his or her term if needed. If this is the case his position can be filled by vote of the Executive c. The Secretary carries on the correspondence and takes the minutes of the meetings d. The Treasurer keeps the books, and prepares the annual statement e. Committee Heads are voted for by the annual general meeting, and selected by the Executive on an as needed basis. Committee Heads are automatically eligible for directorships 11. SELECTION COMMITTEE a. The Events to be attended are chosen by the Events Convener in consultation with the President and Vice-President. Others can be consulted on an as needed basis. This consultation need not be a formal meeting but can be done by phone b. The Selection committee shall also be responsible for selecting a course of direction for the group 12. ANNUAL GENERAL MEETING a. Shall be held by January 31st b. Only members in good standing may vote c. At this meeting the constitution shall be reviewed and updated as necessary, the annual financial statement of revenue and expenditures, assets and liabilities shall be presented d. The election of officers shall be completed and volunteers called for to fill the various chairs and committees 13. FINANCIAL MATTERS a. To ease the treasurer’s duties all payments to members for supplies and services shall be made by cheque. These cheques shall be signed by two signing officers. Three signing officers shall be appointed b. The fiscal year shall end at January 31st 14. AMENDMENTS a. Once duly approved by the executive and the membership, the constitution may only be revised by a two-thirds majority of the executive and the general membership at the annual meeting b. Temporary fixes may be made by the executive if approved at monthly meetings (two-thirds majorities are again required.) Back to Home Port |
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