Home
Constitution of the College Democrats at the University of Houston
Preamble
We, the College Democrats at the University of Houston, in
order to educate the students, faculty, and staff of the University of
Houston about democratic government, foster and promote the ideals of the
Democratic Party and to provide community service to the University of
Houston and its surrounding community do ordain and establish this Constitution.
Article I
Name and Membership
Section 1. This organization shall be known as the College Democrats at
the University of Houston.
Section 2. Currently enrolled students, staff or faculty at the University
of Houston (Main Campus) in good standing are eligible for membership.
Section 3. Persons not covered by Section 2 of this Article may be granted
honorary membership by a majority vote of the membership present. Honorary
members are non-voting members.
Section 4. Persons covered by Section 2 of this Article may apply for
membership by filling out a membership form and submitting it to the Vice-President.
The completed form shall be submitted to the Membership Committee for consideration.
The Committee shall make a recommendation to the general membership before
the next scheduled meeting. At that meeting, the membership shall vote
on accepting or denying membership. A majority vote is needed to grant
membership.
Section 5. A person who is granted membership shall become a member
at the next general meeting following the payment of their dues.
Section 6. A member may be removed from membership only for due cause
using the procedures stated in Robert's Rules of Order Newly Revised
for removal of members.
Section 7. A member is automatically removed from membership if they
fail to pay their dues by the 12th class day of the semester.
Section 8. Dues shall be five dollars ($5.00) per semester.
Section 9. Dues paid for the spring semester shall also cover the summer
semester period. Dues paid during the summer semesters shall cover the
fall semester. Required dues shall not exceed ten dollars ($10.00) for
an academic year.
Article II
Officers and Duties
Section 1. There shall be four executive officers: a President, a Vice-President,
a Secretary, and a Treasurer.
Section 2. The President may assign any duties not assigned to a specific
officer to any member of the organization subject to a majority vote of
the members attending the next general meeting.
Section 3. The President shall preside over the meetings of the membership,
oversee all operations of the organization, provide direction, maintain
relations with the UC Reservations office, and represent the organization
with outside interests.
Section 4. The Vice-President shall preside over the meetings in the
absence of the president, chair the Membership Committee, oversee all membership
drives, maintain the organizations' carrel/office, and oversee all day-to-day
operations.
Section 5. The Secretary shall take minutes of all meetings of the membership,
keep records of all activities, and maintain relations with the Department
of Campus Activities and the Daily Cougar.
Section 6. The Treasurer shall maintain all financial records of the
organization, prepare and present a budget to the membership, chair the
Finance Committee, and oversee fundraisers.
Article III
Meetings
Section 1. The organization shall meet no less than bi-monthly.
Section 2. A quorum shall be defined as three (3) executive officers
and five (5) regular members.
Section 3. If an executive officer shall be outside the State of Texas
for a period in excess of one month, their duties shall be transmitted
to the three (3) remaining officers until his/her return. During this period,
the number of executive officers contributing to a quorum shall be two
(2).
Section 4. No official business of the organization shall be transacted
unless a quorum is present.
Section 5. There shall be an open floor period during all regular meetings.
Section 6. On all votes taken of the membership, all abstentions shall
count neither in the affirmative or the negative.
Section 7. Voting by proxy is only allowed in writing and only on previously
announced issues. Members voting by proxy shall not be counted toward a
quorum.
Article IV
Election of Officers
Section 1. The term of office shall be from the last regular meeting of
the spring semester of the year until the last regular meeting of the spring
semester of the following year.
Section 2. The period for filing to be a candidate for office shall
last two (2) weeks beginning at the first regular meeting following the
University's spring recess.
Section 3. Any voting member at the time of filing may be a candidate
for office. The candidate must file in writing with the secretary stating
their name and the office for which they wish to run.
Section 4. The election of officers shall take place at the first regular
meeting following the close of the filing period. There shall be a minimum
of five days between the end of the filing period and the general election.
Section 5. The Secretary shall announce the election schedule to all
members prior to the start of the election process.
Section 6. The Secretary shall prepare a written ballot to be used
during the election. The ballot shall allow for write-in candidates for
all offices.
Section 7. At the Secretary's discretion, he/she may provide for absentee
voting by electronic mail provided that the anonymity of the votes is preserved.
Section 8. No person shall serve in any one office for more than four
(4) long (fall/spring) semesters. In case of vacancies in office, the remainder
of the semester shall not be counted toward the new officer's four (4)
long semesters as specified in this section.
Section 9. The inauguration of officers shall occur during the last
regular meeting of the spring semester.
Section 10. The oath of office shall be as follows: I, (state name),
do solemnly swear (or affirm) that I shall faithfully execute the duties
of the office for which I have been elected, and I shall defend the constitution
and the interests of all members of the College Democrats and the University
of Houston.
Article V
Vacancies
Section 1. An office shall become vacant after the resignation of an officer,
the impeachment of an officer, the failure of an officer to pay their dues
pursuant to Article I or their disenrollment from the University of Houston
(Main Campus).
Section 2. If there is a vacancy in an office other than that of President,
the President shall appoint a replacement within ten days, subject to a
two-thirds (2/3) vote of the membership at the next regular meeting.
Section 3. If the office of President becomes vacant, the Vice-President
shall succeed the Presidency. The new President shall fill the office of
Vice-President pursuant to Section 2 of this article.
Section 4. If a vacancy of office occurs during the fall semester,
a special election shall be held at the end of the semester following the
process outlined in Article IV of this Constitution.
Article VI
Impeachment Code
Section 1. Any officer may be impeached using the procedures of this article.
Section 2. To initiate impeachment proceedings, a petition must be
signed one-third (1/3) of the voting members of the organization. The petition
must include the officer being charged, the exact charges being brought,
and the legal signature of all of the accusers listed on the petition.
The petition must be filed with the Secretary, or if the Secretary is the
accused, the President.
Section 3. The officer shall immediately be notified of the charges
and shall have a period of two weeks to rectify the situation and explain
his/herself without being tried. If the membership deems necessary, after
the two weeks, an impeachment trial shall commence.
Section 4. At the next regular meeting, the accused and the accuser
shall present evidence and witnesses to plead their cases. The President
shall preside over the meeting, or, if s/he accused, the Vice-President
shall preside.
Section 5. Following the cases of the accuser and the accused, a two-thirds
(2/3) vote of the membership present voting by anonymous written ballot
shall be required to convict and the office shall become vacant.
Article VII
Standing Committees
Section 1. There shall be four standing committees: the Membership Committee,
the Finance Committee, the Policies Committee, and the Programming Committee.
Section 2. Committee members, Committee Vice-Chairs, and Committee
chairs not provided for in Article II shall be appointed by the President
and confirmed by a majority vote of the membership.
Section 3. The Membership Committee shall consider all requests for
membership in the organization, make recommendations on such requests,
plan and coordinate all membership drives, and coordinate communication
with members.
Section 4. The Finance Committee shall coordinate all financial actions
of the organization, prepare an annual budget with the Treasurer, plan
and coordinate fundraisers, and consider organization expenditures.
Section 5. The Policies Committee shall consider and recommend all
proposed revisions to the Constitution, consider all recommendations for
political endorsements by the organization, and assist the President in
providing direction.
Section 6. The Programming Committee shall consider and recommend all
programs of the organization, discuss and invite guest speakers, coordinate
all social aspects of the organization, and plan all trips made by the
organization.
Section 7. Committees shall meet no less than once per month.
Section 8. A quorum for a committee shall be two members and either
the Chair or Vice-Chair. One member shall keep minutes at each meeting
and report the minutes at the next general meeting.
Section 9. Upon the recommendation of the President, and a majority
vote of the membership, the duties of a committee can be transmitted to
the membership during a general meeting.
Article VIII
Parliamentary Authority
The Parliamentary Authority of the organization shall be Roberts' Rules
of Order Newly Revised.
Article IX
Affiliations
Section 1. The College Democrats at the University of Houston is a member
organization of the College Democrats of Texas and the Texas Young Democrats.
Section 2. Although the organization is affiliated with said groups,
the College Democrats at the University of Houston is an independent organization.
Article X
Amendments
Section 1. All proposed changes to this Constitution shall be reviewed
by the Policies Committee, or the general membership pursuant to Article
VII, section 9 of this document.
Section 2. The Policies Committee shall make a recommendation on proposed
amendments at the next regular meeting. A two-thirds (2/3) vote of the
membership present shall be required for the amendment to pass.
Article XI
Ratification
This document shall become valid upon its adoption by a unanimous vote
of the members present during the general meeting of March 7. 1997.