APPROVED BY CLUB MEMBERSHIP AT OCTOBER 1993 GENERAL
MEETING
VAN BUSKIRK GOLF CLUB
CONSTITUTION AND BY-LAWS
ARTICLE I
- NAME OF THE CLUB
1. The
name of the club shall be Van Buskirk Golf Club.
ARTICLE II
- PURPOSE AND OBJECT OF THE CLUB
1. To work
for the preservation and betterment of the Van Buskirk Park Golf course.
2. To
organize, promote and direct tournaments and other competitive play and create
good fellowship on the Van Buskirk Park Golf Course.
3. To
cooperate with the Municipal Authorities of the City of
4. To
cooperate with the Van Buskirk Golf Course Golf Professional in matters
pertaining to golf.
5. To provide the Van Buskirk Park Golf Club membership the opportunity to participate in Tournaments held by Golf Associations and other organizations.
6. To
promote friendship and social activities among the members.
ARTICLE
III - MEMBERSHIP TYPES AND PRIVILEGES
1. ACTIVE
MEMBERS: The active membership of the Club shall be open to adults, over
eighteen years of age, and in good amateur standing. Active members shall be
entitled to all privileges of the Club membership.
2. JUNIOR
MEMBERS under eighteen years of age may be admitted to membership of the club
upon payment of the Northern California Golf Association annual fee and, Club
dues as set by the Board of Directors. They shall be entitled to all the
privileges' of active membership, except the right to vote or hold office in
the club, and functions given by the club prohibiting minors.
3.
Associate or Honorary Members may be elected annually to such membership by a
majority vote of the Board of Directors. Associate or honorary members shall
not be required to pay any initiation fees or dues, and shall be entitled to
all the privileges of active membership, except the right to vote or hold
office in the club.
ARTICLE IV
- ELECTION OF OFFICERS
1. A
Nominating Committee shall be appointed by the President at least 30-days prior
to the Annual Meeting. The Nominating Committee shall present a slate of
officers who have agreed to serve, if elected. The President will report the
Nominating Committee recommendations at the annual meeting and will accept
additional nominations from the members in attendance.
2. Election
to office shall be determined by majority vote of the membership in attendance
at the Annual Meeting.
3. The
term of the officers shall be from November I to October 30.
1. The
officers of the club shall be a President, Vice-President/Handicapper,
Secretary/Treasurer and Tournament Director.
2. All
officers, except the Secretary-Treasurer, shall serve the Club gratis. The
Secretary-Treasurer's salary shall be set by the Board of Directors at its
first meeting consistent with past policy and duties to be performed.
ARTICLE VI
- BOARD OF DIRECTORS
I. The club
shall be governed by a board of directors consisting of the President, Vice-
President/Handicapper, Secretary/Treasurer, Tournament Director and the
Immediate Past President.
2. The
immediate past President shall automatically become a member of the Board of
Directors for, not to exceed a two year period following his term of office.
3. The Van
Buskirk Golf Course Professional shall automatically be invited to become an
ex-Officio member of the Board of Directors. He shall serve in an advisory
capacity without the privilege of a vote.
ARTICLE
VII - DUTIES OF OFFICERS AND BOARD OF DIRECTORS
1. The
President of the club shall preside at all meetings of the club members and of
the Board of Directors, and shall perform such other duties, as usually devolve
upon an executive officer of a social organization.
2. The
Vice-President/Handicapper of the club shall perform the duties of the
President during the absence or disability of the President.
3. The
Secretary/Treasurer of the club shall keep a record of all meetings of members
of the club and of all meetings of the Board of Directors; he shall keep a
record of all names and addresses of the members of the club, and shall be
charged with the duty of notifying the members of regular and special meetings,
and of notifying the members of the Board of Directors of meetings to be held
by them. He shall keep a record of correspondence with the club and perform
such other duties as required by his office.
4. The
Secretary/Treasurer of the club shall have charge of all the funds of the club,
which funds shall be kept in a depository duly authorized by the Board
of Directors, and he shall be authorized to disburse funds of the club upon
approval by the Board of Directors, and the Secretary/Treasurer shall
annually cause a new authorized signature card to be filed with the depository
granting the Club President authority, in the event of the Secretary/Treasurers
inability to perform the duties of said office, to make deposits, sign checks
and /or withdraw club funds. The Secretary/Treasurer shall render a statement
of Receipts and Disbursements at the annual meeting and each regular meeting of
the club.
5. The
Board of Directors of the club shall have general supervision over all of the
affairs of the club. They shall make rules and regulations for the government
of the club, subject to ratification by the members at large, act in an
advisory capacity with committees, approve payment of bills and have such other
duties as usually devolve upon the governing body of a social organization.
1. The
President may appoint standing and/or ad hoc Committees to serve during his
term of office, these appointments to be subject to ratification by the Board
of Directors. The functions and duties of the Handicap Committee shall conform
to the provisions of the USGA Handicap System (Section 14 of the USGA Handicap
System Manual provides details of the responsibilities of the Handicap
Committee.) The Board of Directors shall define the functions and duties of the
various remaining committees.
2. The
Committees may include but would not be limited to:
A - Membership committee
B - Greens Committee
C - Entertainment Committee
D - Publicity Committee
E - Constitution and By-Laws Committee
F - Tournament Committee
G - Handicap Committee
H - Rules Committee
I - Audit Committee
ARTICLE IX
- ANNUAL MEETING
1. The
annual meeting of the club shall be held in October of each year. Due written
the Secretary/Treasurer shall give notice to each member in good standing, and
twenty-five (25) members in good standing shall constitute a quorum for the
transaction of business.
2. A
general meeting shall be held during the first quarter of each year and
additional general meetings may be called at the discretion of the Board of
Directors. Said meetings shall be noticed by mailing to the membership or,
posting meeting notices, no less than twenty-one (21) calendar days prior to
any general meeting, in conspicuous locations at the Van Buskirk Golf Course pro
shop and restaurant concession buildings.
ARTICLE X
- SPECIAL MEETINGS
1. A
special meeting of the club may be called by the President at anytime at his
discretion, and shall always be called by him upon the written request of
twenty-five (25) active members. Due notice of special meetings shall be given
in the same manner as specified for the Annual and General Meetings. The
special meeting notice shall state the object of the meeting and no business
shall be transacted at the meeting except that mentioned in the call, and if
only twenty-five (25) members are present, no appropriation of funds shall be
made unless by unanimous consent. Twenty-five (25) members in good standing
shall constitute a quorum for the transaction of business.
1.
Meetings of the Board of Directors may be called by the President at any time,
and shall be called by the President upon request of three (3) Directors. Due
notice of the meeting shall be given by the Secretary/Treasurer and three
members of the Board shall constitute a quorum for the transaction of business.
If a member of the Board fails to attend three consecutive meetings, his office
can be declared vacant and his successor elected by the Board as provided in
Article XV.
ARTICLE
XII - APPLICATIONS FOR MEMBERSHIP
1.
Applications for membership in the club shall be signed by the applicant and
will be accompanied by the appropriate amount of initiation fee and annual dues
as applicable.
ARTICLE
XIII - SUSPENSION AND EXPULSION
1. The
Board of Directors may suspend or expel any member at any time by a vote of not
less the majority of all the Directors, for any violation of the constitution
and by-laws, or for any conduct unbecoming a member or which may be prejudicial
to the best interests of the club; provided that the offending member shall be
given notice and an opportunity to be heard personally before the Board.
2. During
the period of suspension for the non-payment of dues, a member is not eligible
to enter in club tournaments and is not considered an active member in good
standing.
ARTICLE
XIV - ANNUAL AUDIT OF RECORDS
1. Before
the Annual Meeting, the President shall appoint a committee of the members to
audit all of the club records for the current year. Such audit shall be
submitted by the Chairman of the Audit Committee as a report at the Annual
Meeting, and if approved at such meeting, will become a part of the permanent
club records, and a formal approval and ratification of the action of the Officers
and Directors for the period covered by the audit report.
2. The
Secretary/Treasurer shall assist the Auditing Committee in their audit and
produce all pertinent financial records of receipts and disbursements requested
by the committee.
3. The records
of all membership meetings, both regular and special, and all of the Board of
Directors meetings, shall be open to the Auditing Committee when required.
ARTICLE XV
- VACANCIES
1.
Vacancies occurring in the offices of the Officers and Board of Directors shall
be filled for the balance of the unexpired term by the Board of Directors.
Vacancies occurring in the committees shall be filled by appointment by the
President, subject to ratification as set forth in Article VIII.
ARTICLE
XVI- INITIATION FEES, DUES, NON-PAYMENT OF DUES
1.
First-time membership applicants and/or applicants for reinstatement in the
club shall pay an initiation fee set by the Board of Directors together with
the regular dues for the year, payable annually.
2. The
annual dues shall be set by the Board of Directors and shall be payable
on or before the First Day of November of each year. Any member failing to pay
his dues by the Fifteenth day of December shall be deemed to have voluntarily
resigned and shall cease to be a member of the club.
3. Members may be reinstated by paying a reinstatement fee as set by the Board of Directors together with all applicable annual dues for the year.
4. The
term "ANNUAL DUES" as used herein shall mean dues from the First Day
of November to the Thirty- First Day of October.
ARTICLE
XVII - REMOVAL OF OFFICERS
1. Any
Officer or member of the Board of Directors of the club may be removed from
office for good cause shown by an affirmative vote of not less than
three-fourths (3/4) of the members present at a special meeting of the club
called for that purpose.
1. These
By-Laws shall be given a fair and natural interpretation. In the event of any
provisions of these by- laws should now or in the future be found to be in
conflict with the Rules of Golf and the Rules of Amateur Status as approved by
the United States Golf Association (USGA), the latter shall take precedence.
2.All proposed alterations, amendments or additions to any
article, section or part of these By-Laws, and all repeals thereof in whole or
in part, in the same manner as required for all general and special meetings
and the meeting notice shall specifically indicate alteration, amendment or
addition to the by-laws is to be an agenda item. Copies of any proposed
alterations, amendments or additions to the By-Laws shall be posted for review
by club members prior to any meeting during which the same are presented for
approval. Said posting shall be in conspicuous locations within the Van Buskirk
Golf Course pro shop and restaurant concession buildings. The same shall,
absent a motion to waive reading of proposed By-Laws changes, be read to the
club by the Secretary/Treasurer at the meeting prior to presentation to
the membership for adoption.
3. All
alterations, amendments, or additions, in order to be valid, must be approved
by two-thirds (2/3) of the members present at any regular of special meeting as
provided in Article IX, and shall become effective when approved.
4.
Amendments may also be made by a majority vote of all Board of Directors, and
such amendments shall have full force and effect pending their submission to
the club members at the next regular or special meeting called for that
purpose, to be passed upon by the membership at large as provided in Section
Three (3) of this Article, and in case such amendments be not approved by the
majority vote of the active members present, they shall have no further effect
but shall be null and void.
As submitted by Constitution and By-Laws Committee
____________________________________________
President, Bob Laughlin
____________________________________________
Vice President/Handicap Chairman, Ray Cezar
____________________________________________
____________________________________________
Secretary, B.C. Froeliger
____________________________________________
Tournament Chairman, Merlyn Grubbs
OCTOBER 2004 –
BYLAWS & CLUB POLICY DOCUMENT
TO: VAN
BUSKIRK GOLF CLUB MEMBERS
FROM: CLUB OFFICERS AND DIRECTORS
SUBJECT: PROPOSED VAN BUSKIRK
GOLF CLUB POLICY REGARDING TOURNAMENT ELIGIBILITY
PURPOSE: The purpose of the proposed policy is to
further clarify past policy/practice and to define member eligibility requires
for; Major Club Tournaments and, Tournaments when Member’s participation is as
a representative of the Van Buskirk Golf Club.
DEFINITIONS:
Category I –Major Club Tournament. The Van Buskirk Club Championship is a Major
Club Tournament and the golfer declared “Club Champion” must meet the
tournament eligibility requirements specified herein.
Category
II –
ELIGIBILITY
REQUIREMENTS:
Category I
Tournaments:
Van Buskirk
Golf Club members must meet the following tournament eligibility requirements
in order to be declared “Club Champion”.
1.
Member of Van Buskirk Golf
Club minimum of six-months and
2.
Minimum of eighteen (18) golf scores posted during twelve (12) months
preceding the date tournament is to be played and
3.
Participate in a minimum of three (3) Van Buskirk
Golf Club tournaments during twelve (12) months preceding the date tournament
is to be played.
Category II
Tournaments:
Van Buskirk
Golf Club members must meet the following tournament eligibility requirements
in order to qualify to represent the Club and to receive financial assistance
for any part of the cost associated with participation (entry fees, etc.).
1.
Member of Van Buskirk Golf
Club minimum of six-months and
2.
Minimum of eighteen (18) golf scores posted during twelve (12) months
preceding the date tournament is to be played and
3.
Participate in a minimum of three (3) Van Buskirk
Golf Club tournaments during twelve (12) months preceding the date tournament
is to be played.