Club rules

Village F.C. Club Rules

1. NAME – The club shall be called Village Football Club (‘the club’), and shall be affiliated to the Football Association through the Birmingham County Football Association.

The club shall be in membership of the Birmingham and District Amateur Football Association (‘Birmingham AFA’), and shall compete in the Birmingham and District AFA League on Saturdays and the Festival League on Sundays.

2. OBJECTS – The objects of the club shall be to arrange association football matches and social activities for its members.

3. STATUS OF RULES – These rules form a binding agreement between each member of the club.

4. RULES AND REGULATIONS – The Rules and Regulations of the Football Association Limited and Football Association or any league or competition to which the club is affiliated for the time being shall be deemed to be incorporated into the club rules.

5. CLUB MEMBERSHIP –

(a) The membership of the club from time to time shall be those persons listed in the register of members, which shall be maintained by the Club Treasurer.

(b) Any person wishing to be a member must pay their respective membership subscription to the club. The annual due date for membership subscriptions is 1 September. Membership shall become effective upon an applicant’s name being entered in the member’s register.

(c) The committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the club for him or her to remain a member. There shall be no appeal procedures.

(d) A member shall cease to be a member of the club from the date he gives notice to the committee of his resignation. A member whose annual subscription is more than 2 months in arrears shall be deemed to have resigned.

(e) In the event of a member’s resignation or expulsion, his or her name shall be removed from the member’s register.

(f) The committee shall have the power to appoint from time to time honorary members to the register who will not be required to pay an annual subscription.

6. ANNUAL GENERAL MEETING – The club shall hold an Annual General Meeting (‘AGM’) in each calendar year and at least 14 days written notice shall be given to all members. Only club members may attend, vote, and stand for election at such meetings.

The following business shall be transacted at the AGM.

(a) One club captain, secretary and player’s representative for each team, a treasurer and social secretary shall all be elected and shall formally retire from office at the next AGM. All such officers, shall, unless otherwise indicated, be eligible for re-election at he next following AGM.

(b) A General Committee shall be formed which shall be formed which shall normally include as ex-officio members those persons duly elected at 6 (a) above plus any further members if so determined by the meeting. The General Committee may co-opt members where appropriate, but its total membership shall not exceed 20 in number. A quorum shall consist of 3 members.

(d) Member’s subscriptions shall be determined.

(e) The club accounts shall be received and approved.

(f) Any other business appropriate to such a meeting.

7. GENERAL COMMITTEE – The General Committee shall have the power to ;

(a) Refuse any application for membership, if thought desirable, in the best interests of the club;

(b) Suspend or expel any member whose conduct, on or off the field of play, in their opinion warrants such action; and

Decisions of the general committee of meetings shall be entered into the minute book of the club to be maintained by the club secretary

Save as provided for in the Rules and Regulations of the Football Association and the Birmingham County Football Association, the general committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the club rules.

8. EXTRAORDINARY GENERAL MEETINGS (‘EGM’) – An EGM shall be called either by;

(a) A decision of the General Committee; or

(b) A receipt by the Secretary of a written application to convene same from at least 10 members, such application being in sufficient time to enable all members to be given at least 14 days written notice of the EGM.

9. DISCIPLINE – All disciplinary matters will be dealt with by the General Committee, which will, inter alia, meet for such purposes when;

(a) A player has been cautioned or sent off by a referee;

(b) A team captain recommends that the General Committee should discuss a player’s behaviour.

Any player sent off will automatically be suspended from all club sides playing on the following Saturday (if sent off in a ‘Saturday’ game) or Sunday (if sent off in a ‘Sunday’ game), unless they appeal to the General Committee. Such an appeal must be heard within 5 days of the incident, at a time determined by the General Committee, and will only be considered if the appellant attends in person. Automatic suspensions are in addition to any action taken by the County FA or by the General Committee.

10. SELECTION – The Selection Committee for Saturdays will be comprised of Club Captains, Secretaries and nominated player’s representatives. That for Sunday’s will comprise the Sunday Club Captain, Sunday Secretary and the nominated payer’s representative. The Selection Committee shall have the power to;

(a) Appoint the Team Captain;

(b) Appoint another member to fill any vacancy which may arise on that Committee;

(c) Not select any member who has not given reasonable notice to the committee of his availability or otherwise for forthcoming matches, or where subscriptions are in arrears.

11. CLUB FINANCES –

(a) A bank account shall be opened and maintained in the name of the club (the Club account). Designated account signatories shall be the Club Chairman, the Club Secretary and the Treasurer. All monies payable to the club shall be received by the Treasurer and deposited in the Club Account.

(b) The income and assets of the club shall be applied only in furtherance of the objects of the club.

(c) The club accounts shall be prepared by the Club Treasurer and examined by a suitably qualified independent person prior to their submission to the AGM for formal approval.

12. DISSOLUTION -

(a) A resolution to dissolve the club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

(b) The dissolution shall take effect from the date of the resolution and the members of the General Committee for the winding up of the assets and liabilities of the club.

(c) Any surplus assets remaining after the discharge of the debts and liabilities of the club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such a matter as the members of the club with the consent of the parent Association shall determine.

13. CASTING VOTES – In all cases of dispute, whether at a General or Committee Meeting, the majority of those present shall decide. In the event of equality, the Chair shall have a casting vote.

14. AMENDMENT TO RULES – No alterations or additions to these rules shall be made except at a General Meeting called for the purpose. Notice of any proposed alterations and/or additions must be given in writing to the Secretary at least 21 days prior to the General Meeting and, to become effective, must receive the support of at least two thirds of those present and voting at the General Meeting.