How Long Should TOPS Records Be Kept?

Here is a list of recommendations for how long your chapter should keep certain records. If you have questions, contact your field staff for clarification.

Chapter copy of membership forms- keep until the next renewal

TOPS weight charts- keep prior year’s charts

KOPS weight charts- keep forever as long as the person remains in TOPS

Meeting minutes- keep for three years

Chapter audits- keep at least three years

Treasurer’s record books- keep at least three years

Bank statements and any cancelled checks- keep for three years