IFMSA Leadership Training Program

Letter of Inquiry/Intent

Before focusing on the components of a full proposal, it might be useful to point out that some foundations and corporations prefer a letter of inquiry to determine whether the applicant falls within the foundation's guidelines, rather than a full proposal. In this case, an inquiry letter used instead of a cover letter and proposal. It is very succinct, and attachments are not included. If the funder determines the organization and project fit within it's scope, the organization will be directed to submit a complete proposal. If not, a decline letter is usually issued at that time. A letter of inquiry should meet the following criteria: Includes funder's name, title, and address Is directed at the individual responsible for the funding program Provides a brief overview of the organization and its purpose Includes the reason for the funding request Includes the amount requested (if required by funder) Describes the need the project intends to meet (including target population, statistics, for example) Provides a brief description of the project Lists other prospective funders for the project Includes thank you and next step to be taken Does not exceed two pages (one page is recommended) Includes name and phone number of contact at the organization Is signed by the person who can speak with authority on behalf of the organization