Grace Race 2002   April 27   9:00am @  Haikey Creek Park
Race Coordinator: Al Cap hm 250-3648- cell 381-8521

Responsibility Department Head / Cell #      Duties Hm. Phone / Wk Phone Volunteers Volunteers
Needed		 Special
Equipment
Awards Terry & Karen Lilly     Duties 622-2377   1  
Clean Up Al Cap                      Duties cell 381-8521 Trish Leggett, Rita Davis, Christina Harden, Jim and Wini Cragg,  5  
Communication Vic Meyer                Duties   252-1611      
 Finish Line Tim House                Duties 254-5586  Jenna Griffith, Melissa Hannan 2  
Fruit / Donuts Donna Elish              Duties 254-0634 / 369-3526 Kathy Kubow, Susan Cieslak. 2 1 table/ knives
Glen's Race Service Coneil                     Duties 744-0339      
Medical Katrina Kingsley       Duties 294-9733 Nancy Cason, Marlene Kennard 2 Medical Equipment
P. A. System  Al Cap                     Duties     2  
Pace Car Karen Branham         Duties     1  
Porta - John

Duties    

 836-8657 fax 835-3762 4 delivered $ 230.00    
Pre-Race Packets Paula Taylor            Duties   prepare pre-registration packets need 200 envelopes 1 9X12
envelopes
Race Announcer David Elish              Duties 369-3526     megaphones
Race Director Al Cap                   Duties 381-8521      
Race Results Coneil & Glen's Race     Duties 744-0339      
 Registration Christy Smith             Duties 258-0004/
 Dianne Teague, John & Mary Beth West, Alice Sheth, Diana Whittaker,Terry & Karen Lilly 8  6 Tables
Registration Money Robin Branham          Duties   Margo Stewart, Tom Penrose, John Ransdale 3  
Security Jeremy Delgado/Vic        Duties        
 Split Calls Mitch Van Dever      Duties wk573-2545 cell 630-6463 Stacy McCurdy, Chuck McConkey, Herb Swanson, Vivi Valencia 4 Stop Watches
Student Sign-Up Patty Jacobsen         Duties   Jennifer Horton, Rachel Larson 1  
Tables Vic                           Duties     2  
Tent Set Up  Boy Scouts              Duties 639-0985 Boy Scouts/ Robb Yandian 8  
Tent Take Down Jim Cragg                Duties   Bruce Atteberry, Dave Leggett, Dave Ash,  Jim Craig 4  
Tee Shirts Marla Fitzhugh         Duties 250-8381 Corina Wright, Pam Blanchard 2  
Traffic Bill Coleman            Duties     4  
Walk For Life Karen Jepson            Duties NHS & Boy Scouts can help Jennifer Ashford, Laura Prochaska , Amy Mertes, NHS 4  
Water on Garnett Rebecca Clark          Duties   Rachel Pigman, Sarah Garrison, Amber Sterrenberg, Susan Ham, Jordan Roberts, Gabe Cap, Will Geier, Courtney Tucker, Sarah Ash  8  6 White Water containers
Water at Finish Line Boy Scouts&Youth   Duties     5 6 White Water
Containers

 

Click on the link to check out the duties of each area.

 

Tent set up team arrives @ 7:00am       Registration  volunteers need to be at Haikey @ 7:45am
All other volunteers need to be at race site by 8:15am
Race announcements start @ 8:40am .  Walk for Life Starts @ 8:50am        5k Grace Race starts @ 9:00am

Tent take down team and clean up volunteers do not have to come to Haikey Creek until 10:15 am

Tent Company Dorthia 446-7072  6534 W 25th st. Tulsa $50 deposit /$125 rent

Call Albertsons 369-6565 (Jerry) ask them to donate 2 cases of fruit / Stacie Morris @ Sams wk 254-2256/ hm 455-6924
Call Rob Innis & ask Pepsi to donate power aid and 1000 cups  (Robert Phillips is boss) off-445-8054fax-445-8103 hm-249-0328
Order Elementary participation ribbons from Custom Craft
Haikey Creek Park  Daryl Maxville 369--5998 fax-369-5968- pager 495-3040.

Volunteer Meeting Thursday April 25th 3:40-4:00pm  in the Music Room get your volunteer tee shirts at the meeting.

Sign up for running in the Grace Race

 

Race Director Duties:  The Grace Race Director has several major duties.  

    1.  Call the different vendors and secure their services.  

    2.  Organize the volunteer flow chart by recruiting volunteers.

    3.  Direct the Race Day activities.

Below are several emails that went out to the volunteer staff

Teachers,  It's time to sign up for Grace Race.  We need all GFCS staff to volunteer to work @ the Grace Race. 
 
Look at the chart below.  Under the column "Volunteers Needed" is how many we need for each area.
 
If you volunteered at a particular spot before, or see an area where you want to volunteer then just e-mail Al Cap to sign up.
 
If you don't really care in what area you volunteer then e-mail Al Cap and write " put me anywhere".

Grace Race 2002   April 27     @  Haikey Creek Park
Race Coordinator: Al Cap hm 250-3648- cell 381-8521

Tent set up team arrives @ 7:00 am       Registration  volunteers need to be at Haikey @ 7:45 am   All other volunteers need to be at race site by 8:15 am

Race announcements start @ 8:40 am .  Walk for Life Starts @ 8:50 am        5k Grace Race starts @ 9:00 am

Mandatory All Staff Volunteer Meeting Thursday April 25th 3:40-4:00 pm  in the Music Room get instructions, duty assignments, and your very own volunteer tee shirts at the meeting.

Thank You,     John Dunlavey

 

If you want to volunteer to help out @ the Grace Race on Saturday April 27th then please e-mail me ASAP.

If you are volunteering to help out at the Grace Race then there will be a mandatory meeting on Thursday April 25th @ 3:40- 4:00 pm in the Secondary Music Room.

We will be giving instructions, answering questions, and handing out the volunteer Grace Race Tee-shirt.

 

Al Cap

Mr. Cap's web page:

http://www.oocities.org/webmangc/homepage.html

© 2001 by Al Cap

 

" The heart of a volunteer is the foundation for any endeavor".   Cap

"There's nothing stronger than the heart of a volunteer".  Doolittle

 

RACE DIRECTOR- Al Cap radio & cell phone 381-8521

ASST. RACE DIRECTOR- Mike Clark radio

5K SPLIT CALLERS- Mitch VanDever 4-radios and cell phone 232-8227 (Bus1 phone)

MEDICAL- Katrina Kingsly cell phone - 638-1798 (personal phone) and radio

SECURITY- Jeremy Delgado - cell phone & radio 232-8226

Bill Coleman radio & cell phone 284-3641

COMMUNICATIONS AND TRANSPORT- Vic Meyer cell phone 645-6581

AWARDS- Al Cap cell # 381-8521 / Mike Clark -Radio

Rebecca Clark-   water table on Garnett- cell phone Operations Loaner 284-3641

Karen Branham Caller hauler- Security phone 232-8231

 

 

Volunteer Meeting 3:40 pm   in the Music Room         Notes:  2002

Hand out Tee shirt as volunteers enter.

Open with Prayer

    Use overhead projector and go over the volunteer table, map, phone numbers.

Tent set up team arrives @ 7:00 am       
Registration  volunteers need to be at Haikey @ 7:45-8:00 am
All other volunteers need to be at race site by 8:15 am
Race announcements start @ 8:40 am .  
Walk for Life Starts @ 8:50 am        5k Grace Race starts @ 9:00 am

Tent take down team and clean up volunteers do not have to come to Haikey Creek until 10:15 am

Answer Questions  

    " Smile, be helpful and friendly to everyone,  let this be our finest hour ".

    " The heart of a volunteer is the foundation for any endeavor".

Dismiss @ 4:00 pm

 

 

 

 

 

 

 

 

 

 

 

Haikey Creek Park Grace Race Layout 2002

 

Map to Haikey Creek Park   112th & Garnett Road

  

 

 

 

 

 

 

 

 

 

Tent Company Dortha 446-7072  6534 W 25th st. Tulsa $50 deposit /$125 rent

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