Charter...

Western Hills High School Athletic Boosters

Cincinnati, Ohio 45238

BY-LAWS

ARTICLE I – Organizations and Location

This organization shall be known as The Western Hills High School Athletic Boosters, a non-profit association chartered under the laws of the State of Ohio and located in the City of Cincinnati, Ohio (zip code 45238). The Organization acknowledges the use of the short form, West-Hi Athletic Boosters (WHAB), as it’s proper abbreviation and logo.

ARTICLE II – Purpose

The WHAB shall support and foster the development of sports programs and activities as appropriate to complement and/or supplement such activities on behalf of the student body of Western Hills High School: toward this end, to promote good conduct and morals, safety, sportsmanship, and general welfare for the social betterment of the youth and athletes, said programs and activities to be determined by the Board of Trustees.

ARTICLE III – Board of Trustees

Section 1.  The WHAB shall be governed by a Board of Trustees. The High School Principal and the Athletic Director shall be standing members of the Board of Trustees.

Section 2   In April, the President shall appoint a committee responsible for presenting during the Board’s May meeting, candidates to serve on the Board of Trustees.

Section  3.  Vacancies occurring on the Board of Trustees shall be filled by appointment at the discretion of the Board of Trustees.

Section 4.  The President shall assure that each new Trustee receives a copy of these by-laws and the current Board Membership Roster.

ARTICLE IV – Meetings and Quorums

Section 1.  Regular meetings of the Board of trustees shall be held monthly, on the first Monday of each month at Western Hills High School beginning at 7:00 p.m., unless changed by the President or the majority of the Board of Trustees by appropriate advanced notice to the Board Members.

Section 2.  Special meetings of the Board of Trustees may be called by the President, or by a majority of the Board of Trustees by notification to the President, when deemed necessary to properly conduct the affairs of the WHAB.

Section 3.  The presence of not less than eight members shall constitute a quorum at all meetings of the Board of Trustees. Simple majority quorum-vote shall rule.

ARTICLE V – Officers and Duties

The officers of WHAB shall be a president, vice-president, recording secretary, corresponding secretary, and treasurer, each elected bi-annually at a regular or special meeting, immediately following the Trustees meeting in May, from among the Trustees by the Board of Trustees. Any vacated officer position shall be filled by the Board of Trustees for the duration of the unexpired term. The President may appoint a nominating committee to present a slate of possible candidates for any such vacancies.

Section 1.  The President shall preside at all meetings of the WHAB and assume primary responsibility for properly representing the WHAB and for effecting the policy direction as resolved and prescribed by the Board of Trustees.

Section 2.  The Vice-President shall perform those duties of the President during the President’s absence or inability to serve.

Section 3.  The Recording Secretary shall prepare minutes of all meetings and maintain all official records of the Board of Trustees and the WHAB, excluding those specifically assigned to the Treasurer; and the Corresponding Secretary shall perform those duties of the Recording Secretary in the latter’s absence or inability to serve.

Section 4.  The Corresponding Secretary shall attend to all correspondence assigned by the President and the Board; and the Recording Secretary shall perform the duties of the Corresponding Secretary in the latter’s absence or inability to serve.

Section 5.  The Treasurer shall collect all monies due the WHAB; deposit these funds in a bank account, subject to the approval of the Board of trustees; draw vouchers on accounts duly approved by the Board of Trustees; and submit a status-of-funds report at all meetings, or upon request, of the Board of Trustees. All checks of the WHAB shall be drawn on the signature of one of two officers designated by the Board of Trustees, one of whom shall be the Treasurer. The Treasurer shall be bonded in an amount sufficient to cover the cost of his entrusted financial liability to the WHAB, the cost of said bond to be borne by the WHAB. The President shall appoint an audit committee from among the Trustees to conduct an annual review and audit of the Treasurer’s accounts and status-of-funds reports. The audit shall be performed in May of each year.

ARTICLE VI – Booster Membership

Any person who is interested in promoting the purpose of the WHAB may become a Booster member by payment of a nominal annual fee to the WHAB.

ARTICLE VII – Amendments

These By-Laws and any amendments thereto may be repealed, modified, or changed by a two-thirds vote by the Board of trustees in favor of such amendments by presenting and changes or appeals in writing at a regular meeting and voting on the changes at the following regular meeting.

ARTICLE VIII – Dissolution Clause

Upon dissolution of the WHAB, its assets, if any, shall first be used to discharge any and all of its legitimate indebtedness, and the balance remaining, if any, shall be distributed at the discretion of the Board of Trustees to the benefit of Western Hills High School for a purpose or purposes as closely related as possible to that stated in Article II, herein.

ARTICLE IX – Committees and Duties

Section 1. - Sports Program Committee.  This committee shall consist of the entire Board, headed by a Committee Chair appointed by the President. The Committee Chair shall appoint two co-chairs, one in charge of ad sales; the other in charge of program sales. This committee shall be responsible for the overall coordination of efforts for timely publication and distribution of the annual West Hi Sports Program.

Section 2. – Booster Membership Committee. The committee Chair shall be appointed by the President. This committee shall be responsible for developing and effecting resourceful methods and procedures for recruiting and maintaining a full and active and supportive membership in the WHAB.

Section 3. – All-Sports Picnic Committee. The committee Chair shall be appointed by the President. This committee shall be responsible for assisting the Athletic Director and respective coaches in coordinating and supporting the Fall, Winter, and Spring Sports Awards and Recognition Banquets during each school year.

Section 4. – Hall of Honors Committee. The committee Chair shall be appointed by the President. This committee shall be responsible for recommending nominees of past West Hi graduates for consideration of induction of the West-Hi-Hall-of-Honors consistent with published criteria for such induction as adopted by the WHAB.

Section 5. – Audit Committee. The committee Chair shall be appointed by the President. The responsibility of this committee shall be to perform an annual examination of the financial records and accounts of the WHAB and to issue a written report of such audit to the WHAB for adoption. The report shall become a permanent record of the WHAB.

Section 6. – Budget Committee. A Chair shall be appointed by the President. This committee shall be responsible for preparation and submission to the WHAB for adoption a projected budget at the beginning of the WHAB activities year.

Section 7. – General Fund Raising Committee. A Chair shall be appointed by the President. This committee shall be responsible for assessing all fund raising efforts and endeavors of the WHAB, recommending their continuance or abandonment, and proposing new and innovative fund raising ideas to the WHAB from time to time for consideration and disposition.

ARTICLE X – Order of Business

WHAB business shall be conducted in accordance with Robert’s Rules of Order.