78 places to look for a birth record
(other than the county clerk's office in the county where he was supposed to have been born).
1. Application for employment. Private company record, but may still be on file and available.
2. Application for Social Security Account. A form SS-5 was filled in by the person himself,
a PRIMARY source for a date and place of birth, generally, applies to any person with a job
from 1936 forward.
3. Baby dedication records. Protestant church denominations with adult baptisms (Baptists,
Assemblies of God, etc.) also perform a ceremony of dedication for infants, and keep written
records (and sometimes photographs) at the local church.
4. Baby pictures. Held by family and friends, may give a note about the date of birth.
5. Baptismal records. Churches maintain baptismal records which confirm that a person was
accepted into the Christian faith. Vitals about the person are recorded.
6. Biography. The old county histories are full of individual biographies. Most of the
counties of the U.S. have had at least one county history written. Plus. there are "Who's
Who" biographies, and numerous biographical dictionaries.
7. Birth Announcements (card/letter) Sent out by the proud parents to friends and relatives.
8. Birth Announcement (newspaper). Announcements feature births, not always giving the name
of the child, but always the names of the parents, e.g. "born Tuesday to Mr. and Mrs. John
C. Smith, a girl.
9. Birth Certificate. The only thing you can count on is the date and place of birth of the
person. Filed first in a county or town, then a state copy filed.
10. Burial permit: Deceased persons transported across state lines, usually require a burial
permit. Filed at a county or state health department, data about the deceased, including
a date and place of birth may be included.
11. Business license application - Found at a city or county office. Modern records have great
genealogical information. Earlier onesmay only give name and residence.
12. Christening record. Many churches maintain christening records, which in most cases are
naming ceremonies. Typically, a child's date of birth, name of parents, and names of
godparents are included in the written record.
13. Church membership record. Churches maintain lists of members. Some churches even publish
photo albums showing all members for a year, and many of these lists include vital
information.
14. Church confirmation record. A common record found at many protestant churches (Lutheran,
Episcopal, etc.) and all Catholic churches.
15. Church burial record. May still exist for very early burials in church cemeteries.
16. Coroners burial record. If a person died under accidental or suspicious conditions, or if
an autopsy was performed; or in most cases for any person who died outside of hospital
there will be coroner's report, which includes vital statistics about the deceases.
These are recorded at the COUNTY level.
17. Cremation record. In cases where there was no funeral director or cemetery, and birth
information may be found there.
18. Correspondence - Written correspondence found in family records may reveal a reference to a
birth of a person.
19. Cemetery Sexton's office record. A cemetery office may have more than just a list of
burials, they may (and often do) have vital and biographical information for each interment.
20. Census schedules." "Federal censuses, 1790-1840 show age brackets, 1850-1920 censuses give
an age 1900 and 1910 censuses give both age and month and year of birth. Plus, don't forget
state or territorial census.
21. Census index.Recent census indexes, particularly those produced by Heritage Quest, give an
age and place of birth for each person listed.
22. Census Soundex index - 1880. 1900- 1910- 1920 censuses have soundex indexes. These include
name, age, and nativity for every member of a family.
23. Census Mortality schedule1850-1880 censuses have mortality schedules. Name of person plus
age at time of death is shown.
24. Company employment records. Private records, but if person is deceased, they may be open to
inquiries.
25. City Directory - Many include names of heads of households, spouse, children, and their ages.
Best collections found in the public library nearest to the subjects residence.
26. Death Certificate - The birth and birthplace may be correct but since it was not filled in
by the person who died, it is subject to error. Filed first in a county or town, then a
state copy filed.
27. Doctors birth record - Country doctors usually kept their own set of birth records.
28. Doctors patient record - Records of patients served by family physicians are good sources
to the vital statistics for a person. Successful inquiries from RELATIVES may be possible.
29. Draft registration record - 1917-1919 records are now on microfilm at FHL. representing
some 10 million males between the age of 18 and 35 years. Vital statistics included: Family
History Library. Salt Lake.
30. Drivers license - May be in family papers. State licensing bureau may have an old record as
well.
31. Driving history record - From a state's Motor Vehicle Department. Available to anyone in
some states, restricted in others.
32. Deed record. Public record, kept at a county courthouse. Deeds MAY mention a person's age.
33. Estate settle record - Part of the probate records, and may give names and ages of heirs of
the deceased, as well as the deceased.
34. Family Bible - Traditionally, an official document accepted for such things as pension
applications, proof of age, etc. before the era of birth certificates. A family Bible is
still a place where vital information in recorded.
35. Family needlepoint - Family trees with names, dates, places, etc. were popular motifs for
needlepoint works during the 19th century, and they become family heirlooms.
36. Family paper - any written document maintained in a home with names, dates, place, is a
genealogical source.
37. Funeral home record. Modern funeral homes may include fact sheets, obituaries, and printed
eulogies, all with genealogical information about the deceased., including birth information.
38. Fraternal club record. Most fraternal organizations have records they will let researchers
see, particularly for early time periods.
39. History book - A person mentioned may include biographical information.
40. Hospital patient record - The face sheet of every patient's file in a hospital is where the
vital statistics on the patient are recorded. However, only authorized persons can read
these files.
41. Homestead record - After five years, a homestead claimant must prove his claim, and these
papers are full of genealogical information, including names and ages of all children in a
family. Homesteads are part of the Land Entry Files, located at the National Archives.
42. Immigration Record - First Papers filed at any court level in U.S., municipal county, state
or federal courts index to names and papers are public record.
43. Insurance Company record. Although private, an insurance company may have vital information
for a deceased person in their files. Insurance ID card may be found in family papers.
44. Lineage Society Application - DAR and other groups have great collections of applications,
which give much genealogical information
45. Mortgage record - Recorded in a courthouse with deed records. May give a persons residence,
age and even name of spouse.
46. Marriage application or license. These documents may have something like "John Smith, 22,
a native of Iowa." Filed first in a town, city or county. Statewide registration in most
states did NOT BEGIN UNTIL AFTER 1950.
47. Military personnel record""For deceased veterans, these are public records maintained at
the National Personnel Records Center in St Louis, MO. Contact the National Archives in
Washington DC as well.
48. Military medical record for deceased veterans, these are public records.
49. Military burial record Veterans buried in national cemeteries are all named in a single
database, along with their date and place of birth.
50. Newspaper article such as "boy, 9, hit by car...." or any article in a newspaper in which
names of people are indicated, an age is usually given for the subject.
51. Newspaper "gossip column"" particularly for weekly newspapers, where various communities in
an area may have a correspondent - who submits a weekly column about the goings on in that
community. References to births in these columns are common.
52. Naturalization record Very complete from 1905 forward. Earlier records, such as First
Papers, can usually be found at the county level.
53. Non-population census schedule, Social Statistics, Mortality, Agriculture, Slave Schedules
and Manufactures, all of which name people and their ages.
54. Nursing Home Record - The vitals about a past or present resident of a nursing home are
recorded, and most are more easily accessible than doctor or hospital records.
55. Obituary - found in local newspapers. Even the most abbreviated ones include at least an
age at the time of death.
56. Probate record. Papers almost always have some indication of a deceased person's date of
death and age. Recorded at a county courthouse.
57. Professional license application - Found at state level. May mention schools attended,
vitals and more.
58. Passport - Available at the National Archives. Applications are full of genealogical
evidence.
59. Pension record. - Private company records, but if person is deceased, they may be open to
inquiries.
60. Permit to transport a body out of state - Filed at the state level health department and
may include vital information about the deceased, including date and place of birth.
61. Petition for land grant - Date of application is a clue to the person's age, but some will
give age and residence of the petitioner. Filed at state land office, state land.
62. Query in genealogical periodical - Usually identifies a person with basic vitals,
but submitter of the query needs to be contacted.
63. Resume - May still exist in company records, or found in personal papers.
64. School attendance records - May still be available at a school office. Worth checking on
for records of OVER 50 years old. Age can be deduced from year of attendance and grade
level at school.
65. School annual (yearbook) Confirmation of years attendance at a particular school, and age
can be derived. Complete collection of school annuals can be found at a school's library.
66. School credentials record. Graduation, honors, degrees, etc. are all available to
employers checking on a past student's school record.
67. Ship passenger list. 19th and early 20th century manifests were taken like a census of
passengers on board a ship, with complete families listed along with ages and nativity.
68. Social Security Master Death Index - Includes birth dates and birth places for persons who
died from about 1962 forward.
69. Social Security Work History Record - Special report available from SSA, gives name and
basic vitals for a person along with a record of places worked, earnings, etc.
70. Stone mason inscription record - As a backup to a missing cemetery record, the local stone
mason who carved the inscription on the tombstone may still have a record of what the
inscription was to say, who ordered the stone, and a reference to the birth and death of a
person.
71. Tombstone inscription - At least, the year of birth and death is given on a tombstone.
72. Title insurance record - If for an old land/property purchase, a record may still be seen.
73. Union card - May be in family papers. Union office may have a record as well.
74. Union dues record.
75. Union office record, may be accessible to A RELATIVE.
76. Vital Statistics Indexes. State and county offices maintain indexes to birth records.
Several states have published their birth/death indexes and a few of them have them on the
Internet.
77. Voter registration. Public records kept at a county courthouse.
78. Who's Who - Biographies for thousands of people.