The name of
this organization shall be the “Women in Aviation, Washington State Chapter, a
chapter of Women in Aviation, International, Daytona Beach, Florida”. Location of the registered office shall be in
the state of Washington.
The
purpose of the chapter shall be consistent with such limitations and purposes
of Women in Aviation, International (WAI) as stated in Article III, Section III
of WAI’s Bylaws. As stated in Article III, Section III of the WAI Bylaws, the
purpose of the organization is to encourage, support and promote women and
young people in aviation careers and opportunities through education and
networking.
All
members of the chapter shall be members of Women in Aviation, International.
Eligibility
shall be all persons who have an interest in aviation and are members of Women
in Aviation, International.
Categories
will be consistent with the following categories of WAI categories
and are Sustaining Members, and
Corporate Members and Affiliate Members. Sustaining
membership is an individual membership open to any individual that is a member
of WAI. Corporate membership is open to any organization or enterprise that is
a corporate member of WAI. Affiliate membership is open to any individual
member of WAI that is a high school, undergraduate or graduate student in
aviation programs or involved in one or more aviation related activities.
Each
member other than Affiliate Member is
entitled to one vote on each matter submitted to a vote of the membership.
Proxies are to be in written form (an email submitted from a
recognized email address of the person submitting the proxy is
acceptable) and shall be in the hands of the Recording Chapter
Secretary prior to the beginning of the meeting at which the
proxy is y are to be
exercised. No member
may hold more than one proxy.
The
Executive Committee shall determine dues from time to time but are not to be
increased more than once in a fiscal year.
The Executive Committee may choose to have no
chapter dues. All dues
shall be of the annual rate for the fiscal year. If the Executive
Committee has determined that Chapter Membership dues are necessary, then mMembership
in
the chapter will be terminated if the Chapter member
is in default of payment of dues for a period of 90 days from the beginning of
the fiscal year in which dues are payable. If the Executive Committee has determined
that Chapter Membership dues are not necessary, then member in the chapter will
be terminated if a Chapter's membership
in Women in Aviation, International lapses.
The
Executive Committee shall determine regular meetings of this chapter. Due notice of time and location of each
meeting shall be available to
each member. Notice may be by email, US
mail and/or posting on the chapter website.
One
tenth of the voting membership, proxies excluded,
or six voting members, whichever is greater, constitutes a quorum. The
affirmative vote of 50 percent or more of the quorum plus proxies
shall be required for any action, resolution or election. No member may hold
more that one proxy.
Special
meetings may be called by the request of at least two members of the Executive
Committee. Proxies are to be in written form (an email submitted
from a recognized email address of the person submitting the proxy is
acceptable) and shall be in the hands of the Chapter Secretary
prior to the beginning of the meeting at which the proxy is to be exercised. No member of the Executive Committee may hold
a proxy for more than one other Executive Committee member.
Minutes of the
Executive Committee meetings are to be recorded by the Secretary or the
Secretaries appointee. If an Executive Committee
action is handled via email, then the contents of the emails pertaining to the
action, motions, discussions and resolutions, are
to be keep as part of the chapters permanent records.
Three
members of the Executive Committee constitutes a
quorum. Proxy representation is not to be including in determining
if a quorum is meant. The affirmative vote of 50
percent, including proxies or more of the Executive
Committee present at a meeting
shall be required for any action, resolution or election.
Officers
of this chapter shall consist of a President, Vice-president, Corresponding
Secretary, Recording Secretary and Treasurer and
one Director to be elected to office by the voting members of the chapter,
and one Directorship that will be filled by the outgoing President.
The
Executive Committee shall set the schedule for Nominations and Elections. Elections shall be every twelve months
unless otherwise provided for by a majority vote of the general membership.
Any
Officer, who voluntarily absents her or his self without proxy for three
consecutive meetings, shall be deemed to have resigned from their position. Any
Officer may be relieved of their office for good and sufficient cause, after
due hearing, by a two-thirds affirmative vote of a quorum of the Chapter.
Special election to replace any vacancy will be held at the next Regular meeting
of the Chapter. Due notice of such election shall be sent to each member.
The President
shall:
·
Serve as chairman for all meetings
·
Be the Chief Executive Officer of the Chapter
·
Sign and/or countersign all bank checks in excess of $500.
and all documents concerning the business of the Chapter
·
Perform all other business and duties customarily pertaining
to the office of the President.
·
Be responsible for the public relations of the Chapter, and
in that capacity, shall represent the Chapter at all public functions; the
President may delegate duties to any member of the Executive Committee.
The
Vice-president shall:
·
Exercise all the powers, authority and duties of the
President during the absence of the President
·
Be the Chapter Historical Chairman responsible for
coordinating the annual Chapter report
·
Collect and act on chapter mail from the chapter’s post box
if the Treasurer is unable to perform this activity
·
Perform all business and duties customarily pertaining to
the office of the Vice-president
The Correspondence
Secretary shall:
·
Send out official communications, notices and carry out such
other correspondence necessary for the club's operation
·
Assist the President and committees with correspondence upon
request
·
Be the custodian of copies of all Chapter correspondence
·
Collect and disposition the Chapter mail if the Treasurer is
unable to do so
·
Extend invitations to individuals and other clubs relative
to club functions and social events
·
Keep a current list of all active members and all persons
interested in club activities
·Fill
in for the recording secretary if the recording secretary is not able to attend
a meeting
The
Recording Secretary shall:
·
Keep the minutes of all proceedings of the Chapter and the
Executive Committee
·
Submit Transmit
the minutes of all proceedings to the Correspondence
Secretary for review and approval/correction, and distributed
the approved minutesion to the
Chapter membership via posting on the chapter website
·
Be the custodian of copies of all Chapter minutes
·Present
the previous meetings minutes for review and correction at the next regular
meeting of the Chapter
·
Assist the Chapter Historical Chairman with the annual
Chapter report to International
The Treasurer
shall:
·
Notify all members when dues are payable and receive all
moneys
·
Give receipts for all moneys and deposit same in the name of
the Chapter in such repository selected by the members
·
Collect and act on the Chapter mail on a regular basis and
forward new contact information to the Corresponding Secretary
·
Keep correct records of the financial affairs of the Chapter
·
Submit the Washington
State annual corporation renewal forms and fees to the State of Washington
prior to the June 30 expiration of the Chapters Incorporation status.
·
Use Quicken, or some other financial tracking tools as
approved by the Executive Committee to maintain an accounting of the financial
affairs of the Chapter
·
Make monthly reports of said finances, have custody of the
funds belonging to the Chapter and disburse same as authorized by the members
and/or the Executive Committee.
·
Submit, in a timely
fashion, all forms and filings required to maintain the Chapters 501 (c) 3
(non-profit) status with the Federal Internal Revenue Service.
The Director
shall:
·
Keep current on the WAI policies and regulations, and
Chapter procedures, and by-laws in order to serve as an informed advisor to the
Executive Committee
·
Assist the Executive Committee and President upon request
·
Serve as advisor to the Executive Committee
to provide continuity in the chapter’s goals and objectives.
·
Committees
The Director
shall:
·Serve as advisor to the Executive Committee
to provide continuity in the chapter’s goals and objectives.
All
officers are required to make, and retain in a safe place, backups of all
official records at least once a month.
The Treasurer is required to provide to the President a backup of the
chapter accounts at least once a month.
Each
Director and Officer of the Chapter, whether or not then in office, shall be
indemnified by the Chapter against any and all claims and liabilities.
Shall consist
of Officers defined in Article 6.
Standing
committees shall be the Membership Committee, the Outreach Committee, the Speakers Forum
Committee, and the Fundraising Committee. The President shall be a member of
all committees.
The
President, with the concurrence of a majority vote of a quorum
of the Executive Committee, may appoint special committees at any time.
Order
of Business shall include:
Reading
and approval of minutes of previous meeting,
Reading
and approval of the Treasurers Report,
Reports
from other Officers as necessary,
Reports
from committees,
Old
business,
New
business, and
Good
of the Order.
Questions
of procedures shall be decided in accordance with “Robert’s Rules of
Membership”.
These
by-laws shall be reviewed at least every two years. These by-laws may be
amended or new by-laws made, subject to the approval of the Women in Aviation,
International, and by two thirds vote of members present at any Regular or
Special meeting, provided that the proposed changes have been stated in full in
the notice for the meeting at which the approval is requested.
The
Board may consider awards from time to time. The purpose of the awards is to
recognize and acknowledge to the membership and/or general public the
performance of acts that tend to promote or advance the public image of our
aviation interest.