Whitaker Woods Monthly HOA Meeting Minutes

03/21/06

7:00 PM

197 Forge Court

 

 

Meeting called by:

Board of Directors

Type of meeting:

Monthly

 

Attendees:

 

 

Kristin Christian                   Susan Knippel                      Stewart Rasmussen                            

Jason Lydon                         Agnes Hopewood

                               

 

 

Meeting Minutes

 

Item                                                                                                                                          Estimated Time

 

Administrative

 

10

 

County Relations

 

30

 

Treasurers Report

 

15

 

Architectural Control

 

00

 

General Landscaping/ Entrance

 

15

 

New/Present Business

 

10

 

Newsletter Input

 

00

 

 

 

 

 

Items Motioned

Favor

Oppose

Conclusion

 

County Attendance at Apex Insp.

5 of 5

 

Date TBD

 

Apex Environmental, Inc. (SWM)

 

 

Susan Knippel

 

 

 

 

 

 

Action Items

 

 

Conclusion

 

Enforcement/violation letter and update owner files

 

 

Kristin/ Paul

 

Contact with Mr. Vaughan

 

 

Kristin

 

Commissioner/Cecil Co/MDE Contacts

 

 

Jason/Kristin/Susan

 

2005 Lien deadline April 3; 2006 “Intent to Lien” April 1

 

 

Stewart Rasmussen

 

Entrance upgrade details

 

 

Susan Knippel

 

BBB Complaint Follow-up

 

 

Jason/Susan

 

Attorney meeting

 

 

Susan Knippel

 

Administrative

Motions?          Y / N

Action?          Y //N

 

 

Discussion:

 

·         Next meeting, April 18, @ 7:00 (Need to wrap up agenda items; May- last meeting before change of BOD)

                        101 Watson Way—Kristin’s

·         Enforcement/Violation Letter outline:

                        Kristin to provide outline of letter; 1st letter to describe in detail the offense (more personable) 2nd  letter         to recite covenant regulation with enforcement procedure.

        **All letters of previous violations need to be entered into homeowner’s file. **

·         Stormwater Management Services:

                                Apex Environmental, Inc; proposal signed and documents mailed Mar 17, ’06  **To request Cecil Co                 presence during Apex inspection. Insp. To be announced.

 

 

 

County Relations

Motions?           Y / N

Action?          Y /N

 

 

Discussion: 

·         Update with Stewart Associates:

                                Kristin to make contact with Mike Vaughan (present plat and/or update info on public water access.)

·         Update of County responses:

                                Jason—Contact Guns about requested SWM ‘as-builts’ for 1 & 3; approach common area work                 prospects.

                        Kristin—Follow up with Cecil Co offices and MDE contact

                        Susan—Follow up with MDE contact

 

Still to date…’As-built’ for SWF #1 & #3 are unaccounted for at the DPW, Cecil Co Information from DPW person suggest possibility getting Approved Site Plan from ’Cecil Soil Conservation District’                                                                                                                                                        105 Chesapeake Blvd;  410-398-4411

 

Treasurers Report

Motions?           Y / N

Action?          Y /N

 

 

Discussion: 

·         Update on delinquent accounts (2006) Deadline to initiate ‘Intent to Lien’ Approx. April 1,2006

                        (Currently 17 homeowners)

·         Liens for 2005 dues deadline April 3, ’06; 4 homeowners

 

 

Architectural Control

Motions?           Y / N

Action?          Y /N

 

 

 

 

 

General Landscaping\Entrance

Motions?           Y / N

Action?          Y /N

 

 

Discussion:

·         Entrance sign design selected; permit requested (Approx. 25” structure)

                                Columns will be 10”, lettering proposed to be of metal (will evaluate costs)

                                Stone needs to be selected, then acquire start date

·         BBB Complaint update—possible mediation or arbitration. (Updates to be forwarded)

Common Area Tree Replacement—Contact made for boy scout/student involvement (May agenda)

 

Newsletter Input

Motions?           Y / N

Action?          Y /N

 

 

 

Discussion: 

·         Request input on published issues and/or web site

·         Community Improvement Volunteers??

·         Street sweep April-May

 

 

 

New/Present Business

Motions?           Y / N

Action?          Y /N

 

 

Discussion:

·         Enforcement/Violation finalization    (Have not met with Attorney yet) Approx. April 3-4

1.        Violation fines/penalty

2.        Recovering “Insufficient funds’ check

·         No bulbs from Triangle