Whitaker Woods Monthly HOA Meeting Minutes

9/19/06

101 Watson Way

7:00pm

 

 

Meeting called by:

Board of Directors

Type of meeting:

Monthly

 

Attendees:

 

 

Kristin Christian                   Susan Knippel                      Stewart Rasmussen                                            

Jason Lydon                         Agnes Hopewood                               Casey Abbott

 

 

Meeting Minutes                                                   1:40

 

Item                                                                                                                                          Estimated Time

 

County Relations

 

30

 

Administrative

 

15

 

Treasurers Report

 

15

 

Architectural Control

 

00

 

General Landscaping/ Entrance

 

15

 

New/Present Business

 

10

 

Newsletter Input

 

15

 

 

 

 

 

Items Motioned

Favor

Oppose

Conclusion

 

Deposit to investment account

6

0

25K

 

BOD approved garden committee

7

0

Via email

 

Approved Garden committee Budget

6

0

Fall project $595.00

 

 

 

 

 

 

Action Items

 

 

Conclusion

 

BOD request meeting with commissioners, (SWF #3)

 

 

Oct 24 @ 9:30am

Presentation

 

Violation letters AND forward to Stewart

 

 

Kristin

 

Copies of 2005 Liens for files

 

 

Susan

 

SWF 1 & 2 Insp. (Apex Envi.)

 

 

Oct 18- tentative

 

Entrance tree trimming

 

 

Susan

 

 

 

 

 

 

 

 

 

 

 

County Relations

Motions?           Y / N

Action?          Y /N

 

 

Discussion: 

·         County /MDE Updates—

                        A meeting with the County Commissioners is scheduled for October 24th, 2006 @ 9:30am.                  

 

·         Stewart Associates/ Mountain Hill Water Co. updates

1.       Letter received from the MDE stating the MHWC has submitted paperwork for application of the water supplies to furnish Principio Business Park and Charlestown Crossing Community.

2.       Approx 70 homeowners interested in water. No additional interests/response after newsletter requesting contact.

 

 

Administrative

Motions?          Y / N

Action?          Y //N

 

 

Discussion:

·         Next meeting, Oct 17th @ 7:00

                        Susan Knippel- 197 Forge Court

·         Violation letters:   Forge Ct- grass cutting                       All letters forwarded to Stewart for property files

                                                Watson Way- Jet skis                         Verbal contact with jet ski, and although grass has been cut                                          Forge Ct- camper/boat                        a letter will be issued acknowledging formal complaint                                                                                                                 received.

                                       

 

Treasurers Report

Motions?           Y / N

Action?          Y /N

 

 

Discussion: 

·         Investment Account Deposit?  (Unanimous)

                        BOD’s agreed to investment account deposit of $25K. Total invested $50K  (Leaving approximately $11K+ for expenses.)

·         Need copies of 2005 Liens for HOA files.

                        3 Homeowners—liens filed April 2006

 

 

Architectural Control

Motions?           Y / N

Action?          Y /N

 

 

Discussion:

                                                NONE

 

 

General Landscaping\Entrance

Motions?           Y / N

Action?          Y /N

 

 

Discussion:

·         Entrance tree trimming

                        Waiting on callback for 1 estimate—(1 estimate received for $650)

·         Entrance garden committee budget review for approval

1.       BODs unanimously approve Garden Committee Budget for entrance.

2.       Board contact at this time is: Jason Lydon    Garden Committee Contact: Kim Schmidt

3.       HOA currently has contracts for grass-cutting and Chemlawn (entrance area only)

Jason will review contracts for updates and/or necessary changes.                         

·         SWM- Apex tentative inspection for #1 & #2, October 18th;

1.       Need copies of #2 (and #3?) facilities. 

2.       Need estimate mowing up to and around SWM F’s for inspections.

3.       Discussed moving inspections to very late fall/early spring. Access area overgrown. 

                               

** Reminder** November-level common area                                             

 

Newsletter Input

Motions?           Y / N

Action?          Y /N

 

 

 

Discussion: 

·         Request input on published issues and/or web site

·         NEW**- Entrance Garden Committee – volunteers needed

                        Committee minutes and projects can be found on the website. POC for committee is Kim Schmidt.

·         Request homeowners to trim trees/shrubs/grasses that may be hanging over the sidewalks.

·         Speeding in community—Drivers watch kids…BUT Parents need to keep kids from playing in the street.

·         Halloween –Trick or Treat Date… TBA

·         Common area tree removal

                        The common area on Forge Ct will be landscaped to useable land November 2006. Some small/medium fir trees need to be removed. These are offered to any community member, first come-first serve.

·         Snow removal info??

                        Service includes clearing of common-area sidewalks. Clearing will start at 3 inches of accumulation of snowfall and continue as needed.

·         HOA Dues= notices will be mailed in January.

                                Payment is due within 30 days. Should anyone need assistance or have questions regarding the amount due and/or due date they are to contact the Treasurer- Stewart Rasmussen.

 

Other:  School year events?? Common Area Committee??

 

 

 

New/Present Business

Motions?           Y / N

Action?          Y /N

 

 

Discussion:

·         Enforcement/Violation fines and/or penalties.

·         Common area

·         Sidewalk around Logan Water device

 

 

**NOTE—Oct, Nov, Dec newsletter reminder that annual dues notices/payments will be mailed/due JANUARY 2007**