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7:00 PM 101 Watson Way |
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Board of Directors |
Type of meeting: |
Monthly |
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Jason Lydon Kristin Christian Stewart Rasmussen Susan Knippel Agnes Hopewood Casey Abbott |
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Item Estimated
Time |
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County Relations |
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45 |
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Administrative |
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15 |
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Treasurers Report |
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10 |
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Architectural Control |
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00 |
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General Landscaping/ Entrance |
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20 |
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New/Present Business |
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30 |
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Newsletter Input |
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00 |
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Items Motioned |
Favor |
Oppose |
Conclusion |
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Accept County offer on Logan and request repair on
#1 & #2 |
6 |
0 |
All present |
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Chemlawn contract renew to include spray of cherry
trees |
4 |
0 |
Approved via email Jason, Susan, Stewart, Kristin |
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Re-new lawn maintenance contract |
6 |
0 |
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Action Items |
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Conclusion |
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Letter of Request to County |
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Jason |
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SWF Repair estimates |
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Susan |
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Research for Grants |
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Kristin |
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Violation letter-Ferrous Ct |
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Document suspect sinkholes |
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Casey |
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Entrance Lights |
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Susan |
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Establish Violation Fines |
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Stewart |
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Motions? Y / N |
Action? Y /N |
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Discussion: · Apex Environmental, Inc. (The HOA had all SWF inspected on Dec.7.) The inspection revealed that
SWF #1 & #2 are not in proper working order. 1.
Regular mowing needs to take place 2.
All woody vegetation in and around area removed 3.
All areas reseeded, including access ways 4.
Interior areas of ponds need to cleared of sediment
and vegetation, and filter medias need to be removed and restored. Inspection
for SWB #3 revealed 1.
Incomplete construction—erosion, woody growth, no
topsoil/seed and pond is holding water 2.
Unidentified iron pipe entering pond 3. Stormwater outflow into wetland area filled with sediment. Interior inspection revealed improper construction. CONCLUSION- HOA to receive estimates for repair of #1 & #2 SWF’s · County /SWMF Update: Letter stating the intent of
the county to modify and repair the Stormwater Management Facilities was
received on Jan 8th. The mod/repairs will consist of converting
‘Logan Pond’ to its intended final configuration, which will allow the pond
to drain and function as a “dry pond”.
In addition, the DPW will provide an
as-built drawing documenting the changes made. The DPW also stated that they would not perform any work or repairs to SWF #1 & #2. However, the BOD’s have decided to approach the county with a request to repair the other SWF’s to their intended configurations. The request will be based on the fact that there are still no as-built drawings for SWF #1; additionally, since the bonds were released in error (confirmed by the DPW) there is no proof that the SWF’s were in accordance with any standards. · Water Updates: The HOA is waiting for contact
from Mountain Hill Water Co. regarding estimate for water infrastructure and
usage. It appears that the Town of North East is working with MH WaterCo.and
may lower cost to WW for installation. Looking for information regarding
Grant $$ to help WW. If
anyone can help or has information please let us know. |
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Motions? Y / N |
Action? Y //N |
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· Next meeting, Feb 20th @ 7:00 159 Watson Way · Violation letters: (copy to Homeowners File) Ferrous Court-- abandoned
vehicle an impediment in area |
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Treasurers
Report |
Motions? Y / N |
Action? Y /N
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Discussion: · Dues mailed January 3. – Due by Jan 31. · Total $$ Invested= 50K |
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Architectural
Control |
Motions? Y / N |
Action? Y /N |
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Discussion: · Send/email copy of approval letter for the homeowners property file. |
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General
Landscaping\Entrance |
Motions? Y / N |
Action? Y /N |
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Discussion: ·
Entrance lighting Triangle contacted again for
replacement of light and 4 out of order. |
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Newsletter
Input |
Motions? Y / N |
Action? Y /N |
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Discussion: · Request input on published issues and/or web site · Request homeowners to trim trees/shrubs/grasses that may be hanging over the sidewalks. · Speeding in community—Drivers watch kids…BUT Parents need to keep kids from playing in the street. · Snow removal info?? Service includes clearing of common-area sidewalks.
Clearing will start at 3 inches of accumulation of snowfall and continue as
needed. Other: School year events?? Common Area Committee?? |
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New/Present
Business |
Motions? Y / N |
Action? Y /N |
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Discussion: · Sink hole complaint on Iron Oak Ct. HOA to find and document
suspect areas. Will send letter to County requesting inspection and repairs
if applicable. · Enforcement/Violation fines and/or penalties. == Working · Common area== At Stewart Associates discretion Spring Reminders: Evaluate property repair at SWMF #2 access (Forge Court) Plant trees at SWF#2 to prevent access/disturbance of pond Add mowing of SWF to contract Mulch entrance trees? Review violation of uncut grass-Forge Ct. (2006 complaint) |
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