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7:00 PM 197 Forge Court |
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Board of Directors |
Type of meeting: |
Monthly |
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Jason Lydon Stewart Rasmussen Susan Knippel Casey Abbott Agnes Hopewood |
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Item
Estimated Time |
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County Relations |
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00 |
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Administrative |
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00 |
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Treasurers Report |
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00 |
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Architectural Control |
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00 |
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General Landscaping/ Entrance |
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00 |
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New/Present Business |
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00 |
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Newsletter Input |
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00 |
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Items Motioned |
Favor |
Oppose |
Conclusion |
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Legal action/consultation |
5 |
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Audit of Financial records |
5 |
0 |
Local: Stewart |
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Extend Chemlawn contract to 3yrs |
5 |
0 |
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Mulch at entrance signs, replace w/ black |
4 |
0 |
5 prefer dark |
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Action Items |
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Conclusion |
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Liens for 2007 dues |
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Susan |
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Entrance trees trimmed and reviewed |
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Susan |
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Entrance lighting |
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Current Electric of NE |
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SWF mowing repairs (trees) |
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To meet w/ homeowners |
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Motions? Y / N |
Action? Y /N |
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Discussion: ·
County /SWMF Updates: 1.
Logan work to begin June 2007 2.
Apex estimates received: Cost to repair SWF 1& 2 will be $26,000 3.
No turn-over documents found in Land Records 4.
WWHOA with Lambdin address listed on the property
records. The HOA has motioned and voted
unanimously to seek legal council about the condition and transfer of the
Stormwater Facilities, ultimately resulting in proper turnover of SWF’s in
satisfactory working condition. ·
Water Updates: Talked
to Artesian Co. Things are still being worked out to even get us to an
initial phase. A few things he mentioned, Artesian has taken over Mountain
Hill Water Co (Stewart Assoc’s water company). He said he will be meeting
Mike Vaughan again within 2 weeks to work on sorting things out more. He did
say he feels confident he will be able to help us, but it will all be
determined by cost and the # of interested houses in the community. He also
mentioned that we have been included on numerous times in talks with various
officials from the state and county to try to figure out how to make
something work for us. Like I said, all in all, while things might not be
moving at a pace we’d like and while we might not be hearing about all that’s
going on, things are going on. I did bring up the prospects of Federal grant
$$. He said he talked to his contact at the USDA (I think) and they explained
that the grant is not triggered by a community or an individual with a
problem, but by county or state officials. He mentioned that he talks to Dave
Rudolph regularly about us and helping us get grant $$. If
anyone can help or has information about Grant $$ please let us know. |
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Motions? Y / N |
Action? Y //N |
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· ANNUAL MEETING: June 12th Tuesday; 7-9:00 Pm 1. Review annual meeting presentation 2. NOTED ITEMS: Legal action for SWF 1 & 2 Management
Company · Annual Meeting 1. Topics of agenda · Open question regarding WW expectations · Garden Committee (speaks) · Social Committee (sign-up) |
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Treasurers
Report |
Motions? Y / N |
Action? Y /N |
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Discussion: · HOA Dues = 6 Total delinquent homeowners (2 have made partial payments) Liens
will be ready for recording approx May 6th, 2007 ·
Audit of Financial records to be completed at
least every two years ·
Tax return needs to updated
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Architectural
Control |
Motions? Y / N |
Action? Y /N |
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Discussion: · Send/email copy of approval letter for the homeowners property file. |
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General Landscaping\Entrance |
Motions? Y / N |
Action? Y /N |
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Discussion: · Chem-lawn contract extension Contract extended to 3 yrs. (30 day notice required to cancel extension) · Entrance lighting: Current Electric called to fix lights 05-14-07 · Garden committee request 1. Leyland cypress trimming and/or spraying 2. Dead birch tree HOA will contact tree guy about entrance cypresses and
entrance birch. All BOD’s agree that mulch should be dark in
color (4 of 5 prefer black mulch) to enhance entrance wall and plants.
Additionally more mulch is needed around the cherry trees (not to exceed 4
inches). |
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New/Present
Business |
Motions? Y / N |
Action? Y /N |
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Discussion: · Enforcement/Violation fines and/or penalties. == Turned over to Jason · Common area · Meet with homeowners to repair/plant replacement trees or other options to prevent access. Spring Reminders: Review violation of uncut grass-Forge Ct. (2006 complaint) Add mowing of SWF to contract (request update proposal, insurance policy and billing NOT to exceed 1 month period) |
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