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7:00 PM 101 Watson Way |
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Board of Directors |
Type of meeting: |
Monthly |
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Kristin Christian Susan Knippel Stewart Rasmussen Jason Lydon Paul Lane Agnes Hopewood Patty Mullis Maureen Keenan Guests: Michael O Vaughan- Stewart Associates Eileen Winer- Delegate office |
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Item
Estimated Time |
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Administrative |
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10 |
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County Relations |
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30 |
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Treasurers Report |
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15 |
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Architectural Control |
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00 |
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General Landscaping/ Entrance |
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15 |
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New/Present Business |
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10 |
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Newsletter Input |
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10 |
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Items Motioned |
Favor |
Oppose |
Conclusion |
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Additional lights 18 ea |
6 of 6 |
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$414.00 |
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$350.00 to NE Firehouse |
6 of 6 |
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No record of 2005 donation |
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Action Items |
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Conclusion |
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Fence Amendment
(prior to Feb 1) |
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W/ Newsletter (Kristin) |
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Property Plat to Mr. Vaughan |
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Stewart Rasmussen |
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MDE Info |
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Susan/ Kristin |
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**Define Interests for County** |
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Jason Lydon |
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Verify Liens at Courthouse |
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Paul Lane |
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Entrance sign location/design |
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Susan Knippel |
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BBB Complaint Follow-up |
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Susan Knippel |
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Enforcement/violation letter |
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Paul Lane |
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Motions? Y / N |
Action? Y //N |
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· Next meeting, February 21 @ 7:00; 52 Watson Way · Appointment with Scott & Scott Cancel Appointment · Fence Amendment; copies to homeowners? Copies to be sent with newsletter, (prior to Feb 1) |
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Motions? Y / N |
Action? Y /N |
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Discussion: ·
Stewart
Associates- Mr. Michael Vaughan Mr.
Vaughan gave a presentation of the developing Principio Business Park.
Located at SW side of Whitaker Woods, backing to property lines of Whitaker
Ave and Ferrous Ct. In addition to the Business Park drawings, plats and
concepts, he provided drawings of Charlestown Crossing, a residential
community. Aware
of the communities concern of water usage of his planned development and our
interest in information regarding impact on our community, if any, he
provided insight on their concept, responsibility and security. Stewart
Associates has proposed, to MDE, constructing a private water system to
support the Business park as well as their residential community. There would be no impact on our
development. According
to Mr. Vaughan the infrastructure and water lines, to support the Business
Park, will be completed by the end of this year. Due to the construction that
is yet to be completed and the close proximity to Whitaker Woods a potential
exist to connect to this water supply. The cost per home would be greatly decreased, as well as options for water preferences and/or stage completion. Research is being initiated. · MDE Info and/or update Interest exists for correspondence to assure completion of Stormwater Management Pond structures, inspections and maintenance. |
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Treasurers
Report |
Motions? Y / N |
Action? Y /N |
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Discussion: · Financial Investment account update. Transaction complete into Annuity Account. Packet received on Jan 17, 2006. No need to establish TRUST. Initial investment amount = $25,000.00 Annuitant = Stewart Rasmussen Beneficiary = Homeowner Association, Inc. · Update on delinquent accounts As of Jan 13, 2006 there are 6 delinquent homeowners. Liens have been submitted. · Verify Liens established for 2005 dues. Delinquent homeowners list to go Attorney for ‘Intent to Lien’ and finalization of liens. |
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Architectural
Control |
Motions? Y / N |
Action? Y /N |
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Discussion: · NONE Susan Knippel – ARC Liaison |
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General
Landscaping\Entrance |
Motions? Y / N |
Action? Y /N |
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Discussion: · Triangle invoice for lights needs paid. Include request for additional documents from Triangle, i.e. warranty, insp, etc… · Agreement for extra lights 18@ $23.00 ea. 6 of 6 Board members agree. Request distributor and bulb types. · Entrance sign design next on entrance upgrade agenda. Susan to begin project within next 1-2 wks, weather permitting. TBD- Location, Style, Material, Quotes · BBB Complaint; (Extension requested by Layaou.) Follow up Feb. 1, 2006 |
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New/Present
Business |
Motions? Y / N |
Action? Y /N |
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Discussion: · Enforcement Procedures Procedures will be as follows: 1. Notice of violation requesting action or fee of $75 (5 days) 2. Notice of fee imposed for violation and potential Lien (5 days) 3. Intent to Lien Statement (30 days before Lien) Paul to generate initial notice for review. Once finalized, enforcement procedures will be given to homeowners 20 days prior to effective date. Agnes to generate letters when effective. Enforcement only generated by complaints received. |
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Newsletter
Input |
Motions? Y / N |
Action? Y /N |
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Discussion: · Request homeowners shovel walk for school children · Snow removal has been contracted for common walks; Shovel every snow of at least 3” (inches) · New Board members list · Meeting update- Third Tuesday of month. |
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Spring
Reminders: |
Motions? Y / N |
Action? Y /N |
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Discussion: · Repair/reseed entrance area · Common Area Tree Replacement · Retention Pond Services? 1-888-791-3600 |
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