Deck Cadet's Hand Over Report

DECK CADETS HAND OVER REPORT

 

WELCOME ONBOARD M.V. EVER RENOWN!

 

 

THIS IS TO CERTIFY THE FOLLOWING FILES, DOCUMENTS & REMINDERS HAVE BEEN HANDED OVER TO THE NEW DECK CADET AT THE PORT OF CCT AT    1000  HRS ON AUGUST 1, 2004.

 

A-     EQUIPMENT IN DECK CADETS CABIN

B-      REMINDERS IN WRITING

             CADETS PAPER WORK (FILES IN PORT OFFICE)

             GENERAL INFORMATION

 

THIS DOCUMENT CONTAINS INFORMATION ABOUT THE DECK CADET OFFICE WORK, HIS CABIN EQUIPMENT, AND IMPORTANT GENERAL INFORMATION ABOUT LIFE ONBOARD.  FROM NOW ON IT IS YOUR RESPONSIBILITY THAT THIS DOCUMENT PASSES TO THE OTHER DECK CADETS THAT WILL COME AFTER YOU.  ..

 

 

____________________                                                        _____________________      

Ralph V. Flores C.                                                                       Xavier Mejia

Cadet handing over.                                                          Cadet taking over

 

 

__________________

C/O Kung Jau-Sheng

Witness

 

 

A.  EQUIPMENT IN DECK CADETS CABIN

 

             LIFEJACKET X 1

             LIFE SAVING APPLIANCES & FIRE PLAN X 1

             REFRIGERATOR X 1

             GLASSES CASE X 1

             THERMO X 1

             PILLOW X 1

             BED CLOTHES X 1

             BLANKET X 1

             DESK LAMP X 1

             A PAIR OF WATERPROOF BOOTS

             KEY FOR THE CABIN (GPC D) THERE ARE NO KEYS FOR THE DESK DRAWERS.

 

 

B.       REMINDERS IN WRITING.

 

CADETS PAPER WORK:

 

             CORRECTION OF DANGEROUS CARGO MANIFESTS, ORGANIZATION & FILING ONBOARD.

 

ONCE THE PLANNER OR THE AGENT GIVES THE DANGEROUS CARGO MANIFESTS TO BE LOADED YOU MUST CHECK EACH MANIFEST + PACKING CERTIFICATE AND CORRECT THE MANIFEST IF NECESSARY BY USING THE IMDG CODE AND EMERGENCY RESPONSE GUIDE (AND CFR 49 IF THE DG IS FOR USA).  SEE THE ATTACHED EXAMPLE.  BASICALLY YOU MUST NOTE THAT THE SHIPS DATA AND THE MASTERS NAME ARE CORRECT, ALSO CHECK THAT THE CONTAINERS COME WITH THEIR RESPECTIVE PACKING CERTIFICATE AND FILL IN THE MISSING ITEMS BY USING THE MENTIONED PUBLICATIONS ABOVE.  THE ORIGINALS ARE TO BE KEPT IN PORT OFFICE AND PROPERLY FILED WHEN THE VOYAGE FINISHED.  COPIES OF DGS ONBOARD ARE TO BE KEPT ON BRIDGE, SO UPDATE PROPERLY.

 

NOW READ THE FOLLOWING EXAMPLE FOR CHECKING A DANGEROUS CARGO MANIFEST AT ANY PORT:

 

1.        SHIPS NAMEEVER RENOWN, VOYAGE NUMBER:  0210-060 W

2.        MASTERS NAME:  TAN CHYAU-JYH

3.        NATIONALITY:  PANAMA

4.        OFFICIAL NUMBER:  215-0994

5.        THE LOADING AND DISCHARGING PORT:  BALTIMORE COLON CONTAINER TERMINAL.  (SOMETIMES WE RECEIVE DGS FROM FEEDER SHIPS, SO YOU WILL NEED TO CHANGE THE LOADING PORT).

6.        CONTAINER NUMBERCAXU230312, WHICH SHOULD ALSO APPEAR IN THE ATTACHED PACKING CERTIFICATE.

7.        THE STOWAGE POSITION, 221086.  IN CASE THE STOWAGE POSITION DOESNT APPEAR IN THE MANIFEST, LOOK FOR IT AT THE CURRENT LOADING PLAN.

8.        THE PROPER SHIPPING NAME, WHICH YOU WILL FIND IN THE IMDG CODE VOLUME 2, USING AS ENTERING KEY THE UN NUMBER FOR THE PRODUCT (3145).    FOR EXAMPLE UN3145:  ALKYLPHENOLS, LIQUID, N.O.S..  AFTER N.O.S. (NOT OTHERWISE SPECIFIED), YOU WILL NEED TO ADD THE NAME OF THE CHEMICAL SUBSTANCE IN THE PRODUCT, NAME THAT YOU WILL SURELY FIND IN THE PACKING CERTIFICATE IF IT IS NOT ALREADY IN THE MANIFEST ITSELF.  ALSO, IF WITHIN THE PROPER SHIPPING NAME LINE IN THE IMDG CODE APPEARS P, PP, OR A o, THIS MEANS THE PRODUCT IS A MARINE POLLUTANT, SO THE FINAL PROPER SHIPPING NAME TO BE PUT IN THE MANIFEST AND  IN ALL THE SUBSEQUENT FORMS TO PREPARE WOULD BE:  ALKYLPHENOLS, LIQUID, N.O.S. (NONYLPHENOL), MARINE POLLUTANT.  IF IN THE COLUMN OF LIMITED QUANTITIES APPEARS A NUMBER THEN YOU WILL ALSO NEED TO ADD THE PHRASE LIMITED QUANTITIES TO THE PROPER SHIPPING NAME.

9.        IMO CLASS:  IN THIS CASE IT IS CLASS 8.  IT IS IMPORTANT THAT YOU GET FAMILIARIZED WILL THE 9 CLASSES OF DG SO THAT YOU CAN MANAGE THE MANIFESTS EASILY, LOOK THE ATTACHED DG TRAINING MATERIAL.  ALSO YOU SHOULD KNOW THAT ACCORDING TO THE CLASS THE DG MAY HAVE A FLASH POINT, LIKE THE CLASS 3 BELOW OUR EXAMPLE.  YOU CAN GET THE FLASH POINT EITHER IN THE MANIFEST OR IN THE PACKING CERTIFICATE.

10.     PACKING GROUP:  AFTER YOU HAVE FOUND THE PROPER SHIPPING NAME IN THE IMDG CODE BY USING THE UN NUMBER, YOU CAN GET THE REST OF THE CHARACTERISTICS OF THE PRODUCT.  IN THIS CASE, THE PRODUCT IS PACKING GROUP III.  BE CAREFUL, BECAUSE SOMETIMES ONE PROPER SHIPPING NAME MAY HAVE MORE THAN ONE PACKING GROUP, CHECK THE CODE.

11.     THE GROSS WEIGHT IS IN THE MANIFEST, IT IS IN KILOGRAMS, YOU WILL NEED TO TRANSFORM TO METRIC TONS, SINCE ALL THE DOCUMENTS YOU PREPARE REGARDING TO DG REQUEST THE GROSS WEIGHT IN TONS.  POUNDS/2200 = METRIC TONS, KILOGRAMS/100 = METRIC TONS

12.     THE FLASH POINT CAN BE TAKEN FROM THE MANIFEST OR FROM THE PACKING CERTIFICATE, NOT ALL CLASSES OF DG HAVE A FLASH POINT.

13.     EMS NO.:  THIS MEANS THE EMERGENCY PROCEDURES TO BE FOLLOWED IN CASE OF AN EMERGENCY INVOLVING THE DG CONTAINER, F-A, S-B, THIS MEANS FIRE ALPHA, AND SPILLAGE BRAVO, THAT IS PROCEDURES TO FOLLOW IN CASE OF FIRE AND SPILLAGE OF DG.  THIS IS TAKEN FROM THE IMDG CODE.  REGARDING TO THE MFAG NO., IT IS NOT COMPULSORY TO GET IT, BUT ANYHOW YOU CAN GET IT IN THE SUPPLEMENT FOR THE IMDG CODE, PAGE 73.

14.     ERG NO., 153, IT SHOULD BE CHECKED IN THE EMERGENCY RESPONSE GUIDE (YELLOW BOOK), THE ENTRANCE KEY IS THE UN NUMBER, 3145.

15.     THE 24 HR. CONTACT PHONE NUMBER MUST ALWAYS APPEAR IN THE MANIFEST, IF IT IS NOT THEN YOU CAN PICK IT FROM THE PACKING CERTIFICATE.

16.     THE SIGNATURE OF THE PERSON WHO PREPARED THE MANIFEST AT PORT AND DATE SHOULD APPEAR TO COMPLY.

17.     SIGNATURE OF MASTER AND DATE, PLUS SHIPS STAMP.

 

CORRECTION OF DANGEROUS CARGO MANIFEST FOR USA.

 

IF THE DG CONTAINER IS FOR USA, YOU WILL NEED TO CONSULT THE CFR 49 PARTS 100 TO 185, FOR THE PROPER SHIPPING NAME, PACKING GROUP, MARINE POLLUTANT LIST.  THE PROPER SHIPPING NAME WILL APPEAR IN ALPHABETICAL ORDER, STARTING AT PAGE 118.  MOST OF THE TIME IS THE SAME AS THE IMDG CODE, BUT SOMETIMES HAVE A SLIGHT DIFFERENCE.  WITHIN THE PROPER SHIPPING NAME YOU WILL FIND THE PACKING GROUP.  THE MARINE POLLUTANT LIST STARTS AT PAGE 305, AND THE LIMITED QUANTITIES LIST AT PAGE 277.  THE REST OF THE PROCEDURE FOR CORRECTING IS THE SAME.

 

AFTER THE DG MANIFESTS ARE CORRECTED AND SIGNED BY MASTER, YOU CAN START ORGANIZING THEM BY KEEPING ORIGINALS ONBOARD IN THE PORT OFFICE TRAY (IN DISCHARGING PORT ORDER), COPIES AT BRIDGE AND KEEP IN YOUR DRAWER COPIES FOR DISCHARGING PORTS.  FURTHERMORE, YOU MAY IMMEDIATELY START TO PREPARE THE FORMS THAT WILL BE EXPLAINED FURTHER IN THIS DOCUMENT.  ALSO, YOU WILL HAVE TO PREPAREA STOWAGE PLAN FOR ALL DGS ONBOARD, AND UPDATE IT AS THE VESSEL DEPARTS PORT.  YOU CAN LOOK AT OLD DG MANIFEST ON THE PORT OFFICE FILE IN CASE YOU ARE IN DOUBT OF ANYTHING.

 

 


 

 

             FILING AND ORGANIZATION OF REEFER MANIFESTS.

 

REEFER MANIFESTS ARE KEPT IN THE FILE IN DECK OFFICE.  REMEMBER TO WRITE THE STOWAGE POSITION OF THE REEFERS IF IT IS NOT ALREADY WRITTEN IN THE MANIFEST.  KEEP THIS FILE IN ORDER SO THAT YOU CAN EASILY LOOK FOR ANY REEFER UPON C/OS REQUEST.  ALSO, YOU MUST FAMILIARIZE WITH THE R2 & R3 FORMS FOR LOADING REEFER CONTAINERS; THIS WILL HELP YOU KEEP YOUR FILE IN ORDER.  PREPARE COPIES FOR DISCHARGING PORTS.  THE R2 & R3 ARE TO BE TORN FROM THE PAD AND PUT IN THE FILE AFTER THE CONTAINERS ARE DISCHARGED, OR AFTER THE VOYAGE CHANGED.

BEFORE ARRIVAL CCT (EASTBOUND & WESTBOUND) PREPARE LIST FOR DISCHARGING REEFER CONTAINERS AND GIVE DISKETTE TO CAPT OR C/O FOR E-MAILING TO CCT.

 

             PREPARATION OF PANAMA CANAL CARGO DECLARATION (EASTBOUND & WESTBOUND)

 

FILL IN THE SHIPS DATA CORRECTLY AND NEATLY, YOU CAN GUIDE YOURSELF BY USING PREVIOUS FORMS, BE SURE BEFORE YOU WRITE.  FOR THE CARGO INFORMATION YOU WILL NEED TO GET THE DATA FROM THE CASP.  C/O WILL ASSIST AND GUIDE YOU FOR THIS PURPOSE.  BASICALLY, YOU MUST GET THE LOADING WEIGHT FOR EACH LOADING PORT (EASTBOUND:  HONG KONG & KAOHSIUNG, WESTBOUND:  NEW YORK, BALTIMORE, SAVANNAH, COCO SOLO) THE LOADING WEIGHT AMOUNTS MUST BE GOTTEN IN DETAIL FOR ALL SPECIAL CARGO FOR EACH PORT (REEFERS, DGS, EMPTIES) SO THAT YOU CAN GET THE TOTAL AMOUNT OF LOADING FOR GENERAL CARGO (GENERAL CARGO = TOTAL LOADING REEFERS DGS EMPTIES).  ALSO YOU MUST MAKE SURE THAT ALL THE AMOUNTS ARE MATCHED IN BOTH PAGES OF THE DECLARATION REGARDING TO CARGO DATA, USE YOUR COMMON SENSE AND STANDARD MATHEMATICS TO GET THE TOTALS TO MATCH.  WHEN GOING EASTBOUND THE PREPARATION OF THIS FORM IS MUCH EASIER SINCE WE ALREADY KNOW ALL THE CARGO ONBOARD BECAUSE THE SHIP WILL CALL CCT AFTER TRANSITING PANAMA CANAL.  WHEN GOING WESTBOUND THE PREPARATION OF THIS DECLARATION IS DIFFERENT BECAUSE AFTER SAILING SAVANNAH WE STILL NEED THE CARGO DATA FROM CCT FOR DECLARING TO PANAMA CANAL AUTHORITIES SO THERE IS NOT A LOT OF TIME.

 

 

 

             PREPARE COPIES OF REEFER MANIFESTS & DANGEROUS CARGO

 

MANIFESTS + PACKING CERTIFICATE FOR EACH DISCHARGING PORT.

BEFORE ARRIVAL TO EACH PORT PREPARE COPIES OF DISCHARGING REEFER MANIFESTS AND DG MANIFESTS + PACKING CERTIFICATE.  KEEP IT HANDY SO YOU CAN GIVE IT TO THE AGENT OR THE PLANNER IMMEDIATELY.

 

             PREPARATION OF ALL DANGEROUS CARGO REPORTS.

 

THERE ARE VARIOUS FORMS FOR REPORTING DANGEROUS CARGO ONBOARD ACCORDING TO THE REQUIREMENTS OF THE LOCAL AUTHORITIES.  FOR MAKING EACH OF THESE FORMS IT IS VERY IMPORTANT THAT THE DG MANIFEST IS ALREADY CORRECTED AS EXPLAINED BEFORE AND ALSO THAT THE POSITION OF EACH CONTAINER ONBOARD IS CORRECT.  THE PREPARATION OF THESE FORMS IS VERY IMPORTANT BECAUSE IF THERE IS ANY DG INSPECTION WHILE ALONGSIDE, THE INSPECTORS WILL USE THEM.

 

FREE FORM: FILES ONBOARD (OFFICE & BRIDGE), KAOHSIUNG x 1, CCT x 2

HONG KONG FORM: PREPARE DISKETTE ONE WEEK BEFORE ARRIVAL HKG

USCG PRE-ARRIVAL REPORT:  PREPARE DISKETTE FOR CAPTAIN BEFORE ARRIVING CCT WHEN EASTBOUND, UPDATE AFTER SAILING CCT, AND AFTER SAILING NEW YORK UPDATE ALSO & AFTER SAILING BALTIMORE ONE LAST TIME.

PANAMA CANAL DG REPORT:  PREPARE DISKETTE BEFORE ARRIVAL PANAMA CANAL AND PRINT FOR BOARDING OFFICERS (REMEMBER TO ATTACH A COPY OF ALL DG MANIFESTS ONBOARD + PACKING CERTIFICATE).  THE IMO DCG COLUMN IS REGARDING TO SEGREGATION, THIS DATA IS OBTAINED FROM THE IMDG CODE VOL. 2 BY LOOKING THE UN NUMBER.

 

             PREPARATION OF VARIOUS REPORTS

 

BESIDES THE ITEMS MENTIONED ABOVE, SOMETIMES C/O WILL ASK YOU TO KEY IN FOR HIM SOME REPORTS / FORMS LIKE FOR EXAMPLE:  BALLAST REPORT FORM (FOR USA PORTS), CREW MONTHLY MAINTENANCE REPORT, CREW VOYAGE WORKING REPORT, ETC.  HE WILL GUIDE YOU AND ASSIST YOU THE FIRST FEW TIMES.

 

 

GENERAL INFORMATION:

 

PORT CODES FOR AUE:

 

CCT:  COLON CONTAINER TERMINAL (COCO SOLO)

HKG:  HONG KONG

KSG:  KAOHSIUNG (END OF VOYAGE)

NYC:  NEW YORK CITY (VOYAGE CHANGES FROM EAST TO WEST)

BAL:  BALTIMORE

SVN:  SAVANNAH

 

UNIFORMS SUPPLY:

 

AS YOU GET ONBOARD, ASK C/O FOR THE SEAMAN UNIFORM APPLICATION SO YOU CAN FILL IN ASAP SINCE THIS WILL BE MAILED TO TAIWAN MAYBE IN USA.  YOU CAN REQUEST SHIRTS (LONG SLEEVE AND NORMAL SLEEVE), PANTS, WORKING OVERALL X 1, SAFETY BOOTS X 1 , WINTER COAT X 1, AND WIND BREAK JACKET X 1.  REGARDING TO THE QUANTITY FOR SHIRTS & PANTS ASK C/O.  ANYHOW, TAKE CARE OF YOUR UNIFORM AND WEAR IT ALWAYS WHILE IN DUTY AT BRIDGE AND AT PORTS.  BESIDES UNIFORMS, C/O WILL ALSO SUPPLY ENOUGH TOILET PAPER, BATH SOAP, AND LAUNDRY DETERGENT ONCE EVERY VOYAGE (AFTER SAILING TAIWAN), IF YOU THINK IT IS NOT ENOUGH FOR YOU, JUST BUY AS YOU NEED AT ANY PORT BY YOURSELF.

 

 

DECK WORK (DAY WORK):

 

C/O WILL TELL YOU WHEN YOU WILL BE ASSIGNED TO DAY WORK.  DAY WORK IS FROM 0800 1145, 1300 1645, WITH TWO COFFE BREAKS OF 20 MINUTES AT 1000 & 1500.   WHEN YOU START DAY WORK, REPORT TO BOSUN EVERY MORNING AT A-DECK INNER PASSAGE AT LEAST 10 MINUTES BEFORE 0800 SO HE CAN GIVE YOU THE DAY WORK INSTRUCTIONS AND WITH WHOM YOU WILL WORK.  TRY TO LEARN THE POSITION OF ALL THE TOOLS AND HOW TO OPERATE THE SPECIAL EQUIPMENT (JET CHISEL, CHIPPING HAMMER, GRINDER, ELECTRICAL WIRE BRUSH, PUMPS, ETC.).  ALSO, LEARN HOW TO PREPARE THE PAINT CORRECTLY.  SHOW INTEREST IN LEARNING AND YOU WILL SEE HOW YOU WILL BE TAUGHT PLENTY THINGS.  ASK QUESTIONS AS NECESSARY TO THE ABS & BOSUN.  WORK SAFELY, USE SECURITY EQUIPMENT FOR PARTICULAR SITUATIONS   (HELMET, GOOGLES, EAR PLUGS, GLOVES, SAFETY BOOTS, ETC.)  WORKING ON DECK IS DANGEROUS IF YOU DO NOT TAKE MUCH CARE, WATCH YOUR STEP AND IF YOU DO NOT UNDERSTAND ANY INSTRUCTION DONT BE AFRAID TO ASK AGAIN, LIFE HAS NO SPARE PARTS.  ALSO WHEN YOU GET TO GO FORWARD FOR MOORING / UNMOORING, THE FIRST FEW TIMES OBSERVE THE PROCEDURE FOR GIVING THE LINES AND OPERATING THE MOORING WINCHES, AND STAY AWAY FROM THE LINES, ESPECIALLY IN TENSION, AND START TO PERFORM TOGETHER WITH THE ABS WHEN C/O TELL YOU TO DO SO.

 

 

GARBAGE DISPOSAL REGULATIONS

 

THE GARBAGE DISPOSAL REGULATIONS ARE STRICTLY FOLLOWED ONBOARD, SO YOU MUST TAKE CARE AND FOLLOW THE REGULATIONS AS STATED. SEE THE ATTACHED COPY.  BASICALLY WHILE IN THE OPEN SEA THE DISPOSAL OF FOOD WASTE, PAPERS, RAGS (NOT OILY), GLASS, CARTONS, IS ALLOWED.  THE DISPOSAL OF PLASTIC IS PROHIBITED ANYWHERE AT SEA, SO YOU MUST ACCUMMULATE YOUR PLASTIC GARBAGE IN YOUR CABIN AND KEEP IT READY FOR DISPOSAL TO THE PORT FACILITY AT KAOHSIUNG AT THE END OF THE VOYAGE.

 

ASSIGNED CLEANING AREA.

 

YOUR ASSIGNED CLEANING AREA IS THE PORT OFFICE, TOGETHER WITH 3/O.  IN ADDITION, YOU MUST KEEP YOUR CABIN ALWAYS IN CLEAN CONDITION AS WELL AS ALL THE PUBLIC SPACES YOU ARE LIKELY TO USE LIKE FOR EXAMPLE THE LAUNDRY ROOM AT A-DECK, AND ALL THE SPACES AT C-DECK.  ALSO, ATTACHED YOU WILL SEE A COPY OF AN AGREEMENT MADE BY CREW MEMBERS REGARDING TO MAINTAINING THE SHIPS CLEAN CONDITION ALL THE TIME, SO YOU MUST COOPERATE AND ACT ACCORDINGLY.  ONE IMPORTANT THING ABOUT THIS IS TO HAVE SOME SLIPPERS FOR USE INSIDE THE ACCOMMODATION ONLY, MOST OF THE ACCOMMODATION FLOORS PLASTIC HAS BEEN CHANGED AND BY THIS WE CAN KEEP THE DIRT FROM OUTSIDE TO COME IN.

 

MEALS

 

BREAKFAST IS SERVED DAILY AT 0700, LUNCH AT 1200 AND DINNER AT 1730, UNLESS THERE IS ANY SPECIAL SITUATION LIKE TRANSITING PANAMA CANAL OR STAND BY FOR BERTHING OR SAILING.  COOKING IN PANTRY IS ALLOWED AS LONG AS YOU PUT EVERYTHING BACK AND CLEAN THE AREA AFTER FINISHED.  IF YOU WANT TO COOK SOMETHING IN THE C/COOKS SPACE (GALLEY), YOU MAY FIRST ASK PERMISSION FROM HIM, SAME IF YOU NEED TO PUT SOMETHING IN ANY OF THE PROVISION CHAMBERS.  THE WHITE REFRIGERATOR IS PUBLIC, THERE YOU WILL FIND BREAD, PEANUT BUTTER AND JELLY,  ALSO IN THE GALLEY THERE IS ALSO NOODLES, COFFE, TEA, AND CHOCOLATE FOR PUBLIC USE.  AFTER EATING HOUR HAS PASSED YOU HAVE TO WASH YOUR OWN DISHES.  ALSO, EVERYBODY IS ALLOWED TO USE THE MICROWAVE (CLEAN AFTER USE).  REGARDING TO WATER DRINKING, DRINKING FROM THE PIPE IS NOT A GOOD IDEA.  EVERY CREW WILL GET MINERAL WATER CASES AT KSG AND AT NYC, AND ALSO YOU CAN REQUEST MORE (PAPER AT MESS ROOM) AND PAY BY YOURSELF TO THE OFFICER INCHARGE OF THE PROVISION.

PROVISION COMES ALWAYS AT KSG, NYC & CCT, WHEN THIS HAPPENS, EVERYBODY ONBOARD MUST GO TO ASSIST EITHER AT A-DECK (PROVISION CRANE & DUMBWAITER) OR AT C-DECK (PROVISION CHAMBER), JUST LISTEN FOR THE BROADCAST.

 

ENTERTAINMENT ONBOARD & ALCOHOL CONTROL:

 

AT C-DECK (MESS ROOM), THERE ARE PLENTY MOVIES (VHS & DVDS) EVERY CREW IS ALLOWED TO USE THEM AND YOU MAY VIEW THEM AT THE MESSROOM OR AT YOUR CABIN IF YOUVE GOT THE EQUIPMENT.  JUST RETURN EVERYTHING BACK IN ORDER AND RESPECT OTHERS.  ALSO YOU CAN LISTEN TO MUSIC OR DO THE KARAOKE THING, OR CHECK THE MAGAZINES AT THE MESS ROOM OR AT THE LIBRARY AT D-DECK.

DRINKING ALCOHOL IS NOT ALLOWED 6 HOURS BEFORE DUTY TIME AND ALSO 12 HOURS BEFORE SAILING.

 

SQE & ISPS

 

IT IS YOUR DUTY TO UNDERSTAND THE COMPANYS SQE POLICY AND HOW TO APPLY IT ON ALL ONBOARD DUTIES.  FOR THIS PURPOSE MAY I SUGGEST THAT YOU TAKE SOME TIME TO REVIEW THE MANUAL AVAILABLE ONBOARD (COPIES ON MESS ROOM, PORT OFFICE & BRIDGE) AND ASK QUESTIONS TO OFFICERS IF NECESSARY. FURTHERMORE, LEARN HOW TO APPLY ALL THE SQE FORMS FOR CRITICAL SHIPBOARD OPERATIONS, SPECIAL SHIPBOARD OPERATIONS, ETC. ALSO ISPS REGULATIONS ARE STRICTLY FOLLOWED ONBOARD, SO YOU MUST TAKE TIME TO READ AND UNDERSTAND THE ATTACHED COPIES OF PREVIOUS TRAININGS.  ALSO THERE ARE SOME MANUALS AVAILABLE ONBOARD FOR YOUR REFERENCE (MESS ROOM, PORT OFFICE & BRIDGE), YOU MAY ALSO REFER TO THE ISPS CODE WHICH IS ON BRIDGE.

 

GOING ASHORE:

 

WHILE AT PORTS YOU WILL BE ASSIGNED TO PERFORM DUTY TOGETHER WITH 3/O (0600 1200, 1800 2400), EXCEPT FOR KAOHSIUNG WHERE YOU WILL PERFORM CHIEF MATES DUTY (0400 0800, 1600 2000).  THERE IS ENOUGH TIME FOR YOU TO GO ASHORE IN THE AFTERNOON.  TAKE CARE OF ALL YOUR PERSONAL BELONGINGS WHILE ASHORE, ESPECIALLY FOR YOUR DOCUMENTS (PASSPORT & SHORE PASS).   WHEN SHUTTLE BUS AVAILABLE, STANDBY SHIPS GANGWAY 10 MINUTES BEFORE.  DONT FORGET TO SIGN ON ISPS CREW LOG AT THE GANGWAY.

 

HONG KONG: PANAMANIAN CREW ONLY NEED THEIR PASSPORT FOR GOING ASHORE, BUT DONT FORGET TO BRING THE TERMINAL PASS WHICH WILL BE GIVEN TO YOU AT THE GATE AFTER YOU COME BACK, THIS PASS YOU SHOULD KEEP IT AND GIVE IT TO 2/O SO YOU CAN GET THE TRANSPORTATION FEE (AROUND $ 3.50 US).  THERE IS NO SHUTTLE BUS, BUT TO MOVE AROUND THE CITY IS VERY EASY, JUST ASK QUESTIONS TO ANY CREW MEMBER ABOUT HOW TO USE THE MTR AND HOW TO GET TO THE BEST SPOTS TO FIND CHEAP STUFF (JORDAN, MONGKOK, SHAM SHUI PO), BESIDES MAYBE YOU WILL NOT BE BY YOUR OWN.  MONEY CAN BE CHANGED THROUGH THIS GUY WHO MOST OF THE TIME COMES ONBOARD SELLING TELEPHONE CARDS & SIM CARDS.

 

TAIWAN:  DONT FORGET TO BRING YOUR PASSPORT TOGETHER WITH THE SHORE PASS.  THE SHUTTLE BUS WILL TAKE YOU TO DOWNTOWN KAOHSIUNG, THERE ARE PLENTY STORES AND MARKETS TO WALK AROUND & SHOP, MONEY CAN BE CHANGED AT ANY BANK, JUST MAKE SURE THAT THE US BILLS YOU TAKE ARE NOT TOO OLD.  ALSO BE SURE TO BE BACK AT THE ASSIGNED TIME SO YOU WONT MISS THE SHUTTLE BUS.  ALSO, IT WOULD BE NICE IF YOU CAN CARRY A PAPER WITH THE PORT ADDRESS AND THE POINT WHERE THE SHUTTLE BUS DROPPED YOU IN CHINESE SO THAT YOU CAN COME BACK BY TAXI IN EMERGENCY CASE.

 

USA:  TAKE YOUR SHORE PASS WITH YOU AND DONT LOSE IT! IT IS NOT NECESSARY TO BRING YOUR PASSPORT BUT YOU CAN STILL BRING IT IF YOU WANT (3/O KEEPS ALL THE CREWS PASSPORTS).  IN NEW YORK THE COMPANYS SHUTTLE BUS WILL TAKE YOU EITHER TO BJS (BIG GROCERY STORE, COSTCO TYPE), OR TO CHINA TOWN.  ANYHOW, COME BACK TO THE ASSIGNED SPOT IN TIME.  IN BALTIMORE THE SHUTTLE BUS WILL BE REQUESTED UPON CREWS REQUEST TO THE SEAMAN CLUB, SO IF YOU WANT TO GO ASHORE, EXPECT A BROADCAST OR ASK TO THE DECK OFFICER ON DUTY.  IN SAVANNAH THE SHUTTLE BUS WILL BE REQUESTED BY CAPTAIN, SO JUST LISTEN FOR THE ANNOUNCEMENT AND BE READY.  IN ALL USA PORTS THERE WILL BE A CELLPHONE IN THE PORT OFFICE, IT WOULD BE GOOD IF YOU CAN WRITE DOWN THE CELLPHONES NUMBER SO YOU CAN CALL FROM ASHORE IN CASE OF AN EMERGENCY.

 

CCT:  THIS IS YOUR HOME PORT AND YOU ARE ALLOWED TO GO HOME AFTER SHIP IS CLEARED FROM CUSTOMS AND YOU ARE CLEARED BY C/O.  BE BACK ONBOARD MAXIMUM 1 HOUR BEFORE SAILING UNLESS C/O TELLS YOU SOMETHING DIFFERENT.  EASTBOUND:  BEFORE YOU LEAVE CORRECT THE DANGEROUS CARGO MANIFESTS AND KEY IN US PRE-ARRIVAL DG REPORT AND GIVE THE DISKETTE TO C/O.  WESTBOUND:  BEFORE YOU LEAVE CORRECT THE DANGEROUS CARGO MANIFESTS AND KEY IN THE PANAMA CANAL DG REPORT AND PREPARE COPIES FOR BOARDING OFFICERS (AS EXPLAINED BEFORE), AND IF YOU HAVE ENOUGH TIME START PREPARING THE PANAMA CANAL CARGO DECLARATION TOGETHER WITH C/O.  ALSO, SOMETIMES PORT CAPTAIN ON THE OFFICE ASHORE WILL REQUEST YOU TO GO FOR CHECKING YOUR PERSONAL RECORDS, AND YOUR PROGRESS ONBOARD, SO YOU GO AS SOON AS POSSIBLE, PREFERABLY WITH YOUR EVERGREEN UNIFORM.

DONT FORGET TO BRING YOUR SHORE PASS (SEALED BY MIGRATION), OTHERWISE YOU WILL NOT BE ALLOWED TO ENTER THE GATE WHEN YOU COME BACK.  KEEPING PHONE COMMUNICATION WITH 3/O, 4/E AND/OR THE PLANNER IS A GOOD IDEA, SINCE SAILING TIME IN CCT MOST OF THE TIME CHANGES, SOMETIMES DELAYS, AND SOMETIMES IS EARLIER.

 

PAPER WORK RECAP (BY PORT)

 

AT EVERY PORT, CHECK & CORRECT DG MANIFESTS AND PREPARE DG FREE FORM AND KEEP DG FILE (BRIDGE & PORT OFFICE) AND REEFER FILE IN ORDER.  ALSO, BEFORE EVERY PORT PREPARE COPIES OF DISCHARGING DGS & REEFER AND GIVE IT TO THE AGENT OR PLANNER.

 

HKG:  

             BEFORE ARRIVAL PREPARE HKG DG REPORT DISKETTE FOR C/O / CAPT.

KSG:

             VOYAGE NUMBER CHANGES.

             BEFORE ARRIVAL PREPARE KSG DG REPORT (FROM THE FREE FORM FILE) AND GIVE DISKETTE TO C/O.

             PORT DUTY WITH C/O.

             START PREPARING USCG PRE-ARRIVAL REPORT, CAPT WILL ASK FOR THE DISKETTE A FEW DAYS BEFORE ARRIVAL PANAMA CANAL.

 

PANAMA CANAL (EASTBOUND):

             ONE WEEK BEFORE ARRIVAL PREPARE PANAMA CANAL CARGO DECLARATION (LOADING PORTS:  HONG KONG & KAOHSIUNG) AND ALSO PANAMA CANAL DG REPORT (DISKETTE & PRINT ONE COPY FOR BOARDING OFFICERS, ATTACH DG MANIFESTS + PACKING CERTIFICATE OF ALL DG CONTAINERS ONBOARD.

CCT (EASTBOUND):

             BEFORE ARRIVAL PREPARE LIST OF DISCHARGING REEFER CONTAINERS AND GIVE DISKETTE TO C/O.

             PREPARE TWO COPIES OF DG FREE FORM FOR CCT CUSTOMS & AGENT.

             ONCE YOU HAVE THE LOADING DG MANIFESTS UPDATE THE USCG PRE ARRIVAL REPORT AND GIVE DISKETTE TO C/O OR CAPT.

 

NYC:

             VOYAGE CHANGES FROM EAST TO WEST.

             UPDATE THE USCG PRE-ARRIVAL REPORT AND GIVE DISKETTE TO C/O OR CAPT PREFERABLY BEFORE SAILING.

 

BAL:

             UPDATE THE USCG PRE-ARRIVAL REPORT AND GIVE DISKETTE TO C/O OR CAPT PREFERABLY BEFORE SAILING.

             START PREPARING THE PANAMA CANAL DG REPORT AND GIVE DISKETTE TO CAPT AFTER SAILING OR UPON HIS REQUEST..

 

SVN:

             UPDATE THE PANAMA CANAL DG REPORT AND GIVE DISKETTE TO CAPT.

 

CCT (WESTBOUND):

             BEFORE ARRIVAL PREPARE LIST OF DISCHARGING REEFER CONTAINERS AND GIVE DISKETTE TO C/O

             PREPARE PANAMA CANAL CARGO DECLARATION (LOADING PORTS: NEW YORK, BALTIMORE, SAVANNAH, COCO SOLO).

             UPDATE THE PANAMA CANAL DG REPORT, PRINT ONE COPY FOR BOARDING OFFICERS AND ATTACH COPIES OF ALL DG MANIFESTS ONBOARD + PACKING CERTIFICATE).

 

BESIDES ALL OF THESE, WHICH IS YOUR FIXED PAPER WORK, MAKE SOME TIME TO LEARN FROM 3/O HOW TO PREPARE ALL THE PORT PAPERS HE IS INCHARGE OF, SO THAT YOU CAN ASSIST HIM IN THE FUTURE, AND LEARN WHAT WILL BECOME YOUR JOB SOMEDAY.

 

IMPORTANT TIPS:

 

GET FAMILIARIZED WITH THE SHIP AS SOON AS YOU CAN:

 

             KNOW YOUR ABANDON SHIP STATION, AND YOUR DUTIES FOR THIS AND THE OTHER POSSIBLE EMERGENCIES, CONSULT THE MUSTER LISTS THAT ARE POSTED ON EVERY DECK.

             TRY TO LEARN AND MEMORIZE THE SHIPS MAIN PARTICULARS (NAME, IMO NUMBER, OFFICIAL NUMBER, CALL SIGN, MMSI #, DIMENSIONS, DEADWEIGHT, ETC.).  HERE IS ATTACHED ONE COPY.

             LIFE SAVING APPLIANCES AND FIRE CONTROL PLAN:  THIS IS VERY IMPORTANT SINCE YOU WILL BECOME THIRD MATE SOMEDAY AND THIS IS GOING TO BE ONE OF YOUR DUTIES.  IN YOUR CABIN THERE IS ONE PLAN POSTED.  CONSULTING THE SOLAS AND LSA CODE WILL ALSO HELP, BESIDES, UNDERSTANDING THE MAINTENANCE LOG BOOK FOR LIFE-SAVING APPLIANCES (3/O) IS ALSO VERY IMPORTANT FOR YOU.

             BORROW & READ 3/OS HAND OVER REPORT, IT HAS A BUNCH OF INFORMATION THAT WILL HELP YOU UNDERSTAND 3/OS JOB.

             OPERATION OF BRIDGE EQUIPMENT:  YOU CAN CONSULT AND BORROW ANY OF THE MANUALS ON BRIDGE, AND ALSO ANY PUBLICATION, REMEMBER TO SIGN IN 2/OS LENDING RECORD.

             LOG & BELL BOOK RECORDS:  ASK QUESTIONS TO 3/O ABOUT HOW TO FILL IN THE DECK LOG BOOK AND IN THE BELL BOOK. .

             PORT PAPERS:  LEARN HOW TO PREPARE PORT PAPERS REQUESTED BY LOCAL AUTHORITIES (CREW LISTS, PERSONAL EFFECTS, STORE LIST, PORT LOG, ARRIVAL/DEPARTURE CONDITION, SHORE PASSES, ETC.), ASK QUESTIONS TO 3/O.

             AS NEW CREW MEMBERS SIGN IN, LEARN THE PAPER WORK TO BE DONE WHEN THIS HAPPENS, 3/O IS MAINLY INCHARGED.

             STOWAGE OF CONTAINERS ONBOARD:  LEARN THE INTERNATIONAL AND EVERGREEN BAY SYSTEM, LOOK AT THE STOWAGE PLANS POSTED AT UPPER DECK AND ALSO LEARN HOW TO USE THE CASP, BESIDES YOU MAY ALSO CONSULT THE SHIPS LOADING MANUAL WHICH IS IN THE PORT OFFICE.  THIS WILL HELP YOU TO UNDERSTAND EASIER THE LOADING AND DISCHARGING PLANS THAT ARE GIVEN AT EACH PORT.  ASK QUESTIONS TO C/O.

             PRACTICE TAKING AZIMUTHS TO THE SUN FOR GETTING COMPASS ERROR BY USING PUB. 229 ASK 3/O.  ALSO TAKE ADVANTAGE IF VISIBILITY IS GOOD IN TWILIGHTS TO PRACTICE TAKING OBSERVATION TO STARS AND PRACTICE PLOTTING, ASK C/O FOR GUIDING YOU.

             LEARN HOW TO CONTROL THE BALLAST CONTROL PANEL; IT WILL BE ONE OF YOUR DUTIES WHEN YOU BECOME AN OFFICER IN WATCH, BESIDES YOU WILL OFTEN ASSIST THE DECK OFFICERS WHILE IN CARGO OPERATION.

             WHEN SHIP IS BUNKERING LEARN THE HOW DECK DEPARTMENT KEEPS A GOOD TEAM WORK WITH THE ENGINE DEPARTMENT. ALSO, CHECK UP THE SOPEP (AT BRIDGE), AND KNOW THE EMERGENCY PROCEDURES FOR OIL SPILL.

             LEARN HOW TO CHECK REEFER CONTAINERS AFTER LOADING AND WHILE IN NAVIGATION.  REFER TO R2 FORM AND ASK ANY DECK OFFICERS ABOUT THE ROUTINE CHECKING OF REEFER CONTAINERS.

             TAKE CARE OF ALL THE EQUIPMENT IN PORT OFFICE, AND PUT EVERYTHING BACK AFTER YOU ARE FINISHED.  LEARN HOW TO USE THE COPY MACHINE; YOU WILL USE IT A LOT DURING THESE 12 MONTHS.

             KEEPING DISKETTE BACKUP OF ALL YOUR FILES IS A GOOD IDEA.  IF THE COMPUTER IS BROKEN (IT HAPPENED BEFORE) YOU WILL LOOSE ALL YOUR DATA, SO PREVENT.

             SAVE PAPER AND TONER FROM THE LASER PRINTER.  SOMETIMES WHEN YOU NEED TO PRINT OR COPY ANY DOCUMENT FOR NON-OFFICIAL PURPOSES, BETTER USE OLD PAPER (BLANK SIDE), YOU MAY FIND IT NEXT TO THE COPY MACHINE.  AND ALSO IF YOU NEED TO PRINT MANY COPIES OF A SINGLE DOCUMENT, BETTER PRINT IT ONE TIME ON THE LASER PRINTER AND MAKE THE NECESSARY COPIES ON THE COPY MACHINE.

             MEMORIZE AT LEAST THE MOST IMPORTANT TELEPHONE NUMBERS ONBOARD, FOR EXAMPLE: BRIDGE 20, C/O 31, ENGINE CONTROL ROOM 21, 3/O 34, C/E 35 CHECK AT EVERY TELEPHONE.

             KEEP YOUR PERSONAL RECORD BOOK AND ISF DECK RECORD BOOK UPDATED, ESPECIALLY BEFORE ARRIVING CCT SINCE AT THE OFFICE THEY WILL BE CHECKING OFTEN IN YOUR PROGRESS ONBOARD.  MAY I SUGGEST, ONCE YOU LEARN SOMETHING, RECORD IT IMMEDIATELY, SO YOU WONT BE ALL MESSED UP WITH PLENTY THINGS TO RECORD AT THE END.

             LOCKING YOUR CABIN IS UP TO YOU, BUT WHILE IN PORT, WHEN NON-CREW MEMBERS WILL BE ONBOARD I SUGGEST YOU LOCK IT.

             SMOKING IS NOT ALLOWED IN PUBLIC CLOSED SPACES, BESIDES IF YOU SMOKE IN YOUR CABIN, BE SURE THE CIGARETTE IS COMPLETELY EXTINGUISHED BEFORE YOU LEAVE.

             IF YOU WANT TO GO TO THE BRIDGE WHILE OFF DUTY MAY I SUGGEST BETTER GO WEARING UNIFORM, SOON YOULL BECOME AN OFFICER.

             VERY IMPORTANT:  IF YOU ARE NOT SURE ABOUT HOW TO DO SOMETHING OR HOW TO OPERATE SOMETHING, BETTER DONT TOUCH!  INSTEAD, DONT BE AFRAID TO ASK QUESTIONS AS NECESSARY.  ONBOARD YOULL FIND OUT THAT YOU WILL BE GIVEN LOTS OF OPPORTUNITIES TO PERFORM IMPORTANT DUTIES DURING NAVIGATION AND AT PORTS, SO TAKE ADVANTAGE OF THIS AND APPRECIATE IT.

             USE YOUR COMMON SENSE, BE ALWAYS ON TIME AND USE YOUR TIME WISELY.  HAVE A PLEASANT STAY WHILE SERVICING ONBOARD, GOOD LUCK!

 

 

Ao de Embarque - Memorias de la Escuela Nutica de Panam

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