M.A.G.I.C. Local Council – Meeting Minutes, 2/10/2002

Present: Puck – Circle of Glas Dracorum
Fig – Crafters Coven
Jana – Wyrd Roots of the Sacred Forest
Kalathena – Wyrd Roots of the Sacred Forest
Oberon Cateyes – Circle of Wondrous Stories
Caridwyn – Moon Mist Rising
Pat – Weavers of Ancient Dreams

Meeting began at 1:10pm, Quorum was met.

OFFICERS REPORTS:

FIRST OFFICER:

Puck reported that he helped Oberon in stuffing and addressing envelopes for our “Meet-and-Greet” after the meeting. Approx. 200 invitations went out.
Circle of Glas Dracorum welcomes one new Initiate and one new Dedicant, and is pleased to announce two new students are beginning studying in the Georgian Tradition.
Due to financial problems, Puck has had to let his Post Box lapse. All mail should go to his home address: xxxx xxxxxxxx, Ypsilanti, MI 48197, effective immediately. (Since his family knows of his Craft involvement, this is not a problem.)

SECOND OFFICER:

The Agenda for the meeting was a short one, so Kala gave it to us quickly. After much deliberation, Wyrd Roots of the Sacred Forest has decided to not renew with Covenant of the Goddess. Kalathena and Jana will both serve out their terms to make sure the offices are filled. Their coven WILL be missed, and we wish them well in their lives and Craft journeys!

PURSEWARDEN:

Currently, our balances are: $438.40 in checking, with expenses of $290 for the U.U. Church for Yule, $102 for the Post Office, and $20.99 for supplies for Office Max, making the current balance $25.91. We also have $570.31 in Savings. She will keep a bank of approx. $100 in cash and transfer the rest to Checking for other expenses.
Jana asked for permission to get checks printed with more than one signature line and for consensus on staying with our present Credit Union.
PASSED BY CONSENSUS.
Our Yule Sabbat netted $91 in cash, and grossed $490. Jana asked for reimbursement for the room rental, checks and copies.
The report to National Pursewarden will be late.

MEMBERSHIP:

Everyone’s’ Credentials are here. Several members already received them personally or in the mail, and the others will be personally mailed out this week. Caridwyn needs copies of all renewal forms and Credentials for renewals.

P.I.O.:

NO REPORT

BOARD CONTACT:

Figment has resigned as National Recorder due to personal issues, and will mail all records as well as the recording equipment to Thorn Merrill, the National Publications Officer. Crafters Coven may or may not renew; if not, Figment will renew as a Solitary, and will encourage Oak and Willow Coven, (a daughter Coven of the Crafters) to apply separately.

CORRESPONDENCE:

Pat will give Jana the latest financial reports, and will keep the overage from the mailings for future mailings.

PUBLICATIONS:

NO REPORT.

RECORDER:

NO REPORT. (Meeting notes taken by First Officer, Puck.)

OLD BUSINESS:

1) CONVOCATION: We are scheduled to do the Lady Liberty Ritual at Convocation this year on Friday night at 10pm. Caridwyn and Shakti are taking a room at the hotel, and will host a Room Party for a “Meet and Greet” on Sat. at 3pm.

NEW BUSINESS:

1) LOCAL COUNCIL POLICY BOOK: A discussion was held on whether we, as an LC, could have our own by-laws. Figment stated that we can add by-laws, but cannot subtract from them.
Puck then proposed that we come up with a Policy Book for the Local Council, that could also be given to new Member Covens and Solitaries upon joining the LC. This could contain our Conflict Resolution guidelines, and other things as needed. Jana seconded the proposal. PASSED BY CONSENSUS.
A committee was formed to look into this, with Puck heading it, and Caridwyn and Fig also volunteering. A first meeting will be scheduled soon.
2) NEW PROJECTS AND DIRECTIONS FOR THE LC:
After several discussions on-line, it was decided that we, as a Local Council, have to change direction and possibly downscale our Public rituals, as we are not getting the participation we need. One suggestion by Oberon was how to show what we can offer the other groups. Credentials was suggested as one ‘selling point.’
Oberon also suggested strongly that we, as a Local Council, should change our profile by providing participation at charity events, to let the public know that we are out there. Several ideas, such as the AIDS Walk Ann Arbor, the Race For the Cure and other walk-a-thons were suggested. Also suggested were checking on the Ann Arbor Art Fair and others like it for setting up information booths, selling water and giving out information on CoG and other groups.
Oberon proposed an Affinity Group be formed to investigate how to set up tables or booths at these fairs, plus several in the Detroit area. This was gratefully seconded by Puck. Oberon, Puck, Fig and Pat will comprise the Affinity Group. PASSED BY CONSENSUS.
A discussion was also held on the possibility of only doing 2 public rituals a year – Yule and something in Summer, such as Lammas, with the Federation of Circles and Solitaries. Oberon will check with the Federation to see when they are celebrating Lammas at Paradise Pines.
MEETING ENDED AT 2:30PM.