Meeting Minutes

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Monday, December 5th, 2004
Hall of Fame Room Acadia Arena

Present: Dave Duncan, Doug Eaton, Lynn Connors, Carrie Hemmings, Mike Graves, Sheila Bower-Jacquard, John Curry, Cam Pongoski, Paul Murphy, Dave Upton, Larry Rodriques, Harold Fisher, Karen Smith
Absent: Dave Deacon, Scott Bigelow

The Minutes for the November 29th, 2004 meeting were approved with the amendment to add the letter of Dave Upton as Schedule "A" to the minutes.

QUESTIONNAIRES - EVALUATION REVIEW

A lengthy discussion occurred in relation to the question of the questionnaires. Motioned by Cam Pongoski that the questionnaires in the format attached hereto as Schedule "A" be approved. Seconded by Karen Smith and unanimously approved.

50/50 DRAW

Sheila Bower-Jacquard reported that the revenue being generated for 50/50 were not as high as in previous years because fewer families were selling tickets and she believes this was because of the difference in the rate that families received for selling tickets between KAMHA, East Kings and AMHA. Larry suggested that the drop in sales could be related to the issues which arose with 50/50 last year but Sheila suggested that if there was going to be a drop in ticket sales it would have occurred last season. Sheila argued that the 50/50 draw was never set up as a fund raiser for the AMHA. It was established to make hockey more affordable for families. The use of the 50/50 proceeds to off set operating expenses for the AMHA, plus the difference between what East Kings, KAMHA and Acadia families receive from ticket sales is problematic for most KAMHA families who traditionally sold 50/50 tickets who play for AMHA. Sheila noted that there are at least seven teams without ticket representatives as of November 25th and there was a parent meeting with quick start parents. Carrie reported that East Kings increased the family share on the tickets to $.75 and that was as high as that board was prepared to go. Motion by Dave Upton that the rate for tickets credit for Acadia Minor Hockey Association remain at $.75 per ticket. Seconded by Karen Smith. Motion passed. 10 in favor, 2 against. Motion carried.

ICE USAGE

John Curry reported that approximately 2 to 3 hours per week are being lost because team managers and/or coaches were not reporting to Aaron that they would not be using the ice or attempting to sell the ice to other teams. John proposes the way to remedy the situation is a sign off sheet for ice usage in all rinks so that if a coach did not use the ice as scheduled and did not sell it or turn it in, the team would be billed for it. The practice is for coaches if they are unable to trade ice, to advise the ice coordinator and turn it in. Carrie mentioned that coaches and managers need to advise referees and time keepers if their ice times are cancelled at least 72 hours prior to game time. Motion by Karen Smith, seconded by Doug Eaton; any team who is canceling and/or trading ice is responsible for notifying the ice coordinator, Aaron Ward, who must approve the cancellation and/or trade, the chief referee, Jim Kenney; Carrie Hemmings, the time keeper coordinator; of the cancellation and/or trade 72 hours prior to game time. Motion unanimously approved.

Motion by John Currie that team officials must be sign in at all rinks on a sheet to confirm ice usage at their scheduled time. Seconded by Dave Upton. 9 voting for the motion, 3 voting against. Motion carried.

DEVELOPMENT

Paul reported that further courses were being run on the 11th and 12th of December. The trainers' course was being offered this Saturday, December 11th from 8:30 a.m. until 4:30 p.m. at the Beverage Art's Centre and the Development Stream A course was being offered at the Middleton High School on December 11th and 12th starting 8:30 a.m. The division managers must contact all of their coaches, prioritize who needs what coaching levels to ensure that bench staff are qualified for the season.

NEW BUSINESS

Arising out to the discussions concerning the 50/50 draw, Doug Eaton raised the question of whether or not we had an operating budget for this fiscal year. Dave Duncan reported that a rough budget was prepared over the summer to deal with potential fees to be generated from the try outs to facilitate the purchase of team sweaters. Carrie was to prepare a budget for insurance purposes. Doug noted that a budget should be prepared as quickly as possible.

Meeting adjourned at 10:00 p.m.

Respectfully submitted,
LYNN M. CONNORS
Secretary