Meeting Minutes

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Monday, February 9th, 2004
Hall of Fame Room Acadia Arena

Present: Dave Duncan, Carrie Hemmings, Lynn Connors, Sheila Bower-Jacquard, Mike Graves, Larry Rodriques, John Curry, Scott Bigelow, Paul Murphy, Dave Upton
Absent: Dave Deacon, Harold Fisher, Cam Pongoski, Karen Smith, Doug Eaton

The Minutes of the meeting of Monday, December 5th, 2004 were approved.

PAYMENT OF REP FEES

Mike Graves and Carrie Hemmings currently reported that a number of teams had only paid a portion or had not paid any of their Rep fees. The status of each team is as follows:

Midget AAA - half of fees paid
Midget AA - all fees are to be paid by Friday
Midget A - nothing paid. Scheduled to be paid by Friday, February 11th, 2005.
Midget B - no payment. Female teams - no payment
Pee Wee coach scheduled to pay in full by end of week.
Bantam AAA - half paid. Balance to be adjusted for because of adjustment in ice time from 2 hours to 1 ½ hour for home games.
Bantam AA - paid in full as of the conclusion of the meeting.
Bantam A - paid in full Bantam B - paid in full
Pee Wee AAA - paid in full
Pee Wee AA - half paid
Pee Wee A - paid in full. There was a discrepancy in the amount of $537.00 owed in relation to ice time.
Pee Wee B - paid in full with a discrepancy of $853.00 owed in relation to ice time.
Atom AAA - half paid.
Atom AA - short $800.00 less what is owed
Atom A - paid in full

Payment for Rep fees is due February 15th, 2005. Mike Graves will send out e-mails on Friday and Sunday evening.

FINANCIAL REPORT

Cash flow statement prepared by Carrie Hemmings is attached as Schedule "A". $33,000.00 is owing in Rep Fees and there is an outstanding bill for 2 ½ months of ice time at Acadia arena. The Acadia arena bill must billed back for ice time used by KAMHA and EKMHA teams. Motion by Paul Murphy. Division Managers are to contact the team managers by phone and give them the deadline date of February 15th, 2005 to have all undisputed payments paid in full, otherwise, team operations will forthwith shut down. All undisputed bills must be resolved by March 1st, 2005. Seconded by John Currie and unanimously approved.

REPORT OF DIVISION MANAGERS

Scott Bigelow reported in relation to the Bantam division that all four teams are playing well and they are having a successful season. Karen Smith reported on the female division and cited the mixed skills levels on each team. Lynn reported on Harold Fisher's behalf , on the Pee Wee division. The Pee Wee A team is currently struggling although they had a successful first half of their season. The Pee Wee AA team had a difficult first half of the season but is gradually and steadily improving.

THE PLAY OFFS

John Currie reported on how the teams are progressing through play downs. In the Atom division, AAA, AA and A teams are all playing teams from the Dartmouth zone. The Pee Wee B and AAA teams are playing teams from the Dartmouth zone. The Bantam AAA will advanced through a tournament. The Bantam B team is playing a team out of the Dartmouth zone as are the Midget AA and the Midget girls. These series must be completed by February 27th, 2005. 11 out of 15 rep teams are moving through to the second round and John Currie reported the coaches are feeling confident about their potential success.

TIM BIT JAMBOREE

Dave Duncan reported this is scheduled to commence on Saturday, February 12th, 2005 at Acadia arena. Doug Eaton and Don Connell organized this event. There are 20 teams, 11 from our association. Axemen players and Coach Burns will be present and officiating.

NOVICE QUICK START PROGRAMS

Dave Duncan reported that Mike Dauphinee and Don Connell have canvassed parents concerning their willingness to register for season 2. Most parents indicated their support of a graduated fee structure of $100.00 for year 2 and a full fee structure for year 3. A quarter of the parents expressed interest in paying for their gear bags which would help support the purchase of replacement equipment. Gear would be potentially sold for what it was bought for which would be $240.00.

AMALGAMATION

Dave Duncan reported that there have been discussions with Terry Beck, Regional Director, concerning the current state of the amalgamation and what the potential result of the vote could be. Discussions have occurred between Dave Duncan, Kevin Mitchell and Darren Cossar about extending the trial amalgamation from one to two years. They have offered that such an extension would be favorably received at Minor Hockey Counsel whose next meeting is scheduled for February 25th, 2005. Mike advised that a KAMHA vote is scheduled for the second week of March, 2005 on whether or not the KAMHA membership will approve the amalgamation. Dave Duncan suggested we need an action plan addressing issues such as integrated fee structure, 50/50, ice scheduling, the evaluation process. Motion by John Currie, seconded by Paul Murphy that we formally request Hockey Nova Scotia to provide us with a further extension of the trial amalgamation for one year. Unanimously approved. It was acknowledged by the group that each Association must vote on the extension to approve it.

EVALUATION REVIEW

Lynn briefly reported on the results of the questionnaires and spread sheets were distributed amongst board members. She reported that 74% of the parents completed the surveys and 70% of the parents who completed the survey felt their child was placed on the appropriate team. The majority of parents expressed their view that the reform of the selection process was a positive step. The vast majority of parents favored smaller groups and numbers on sweaters as a means of identification and favored more game play and less skills in the selection criteria for players. It was suggested that the results of the questionnaire be posted on the Association web site. Lynn will prepare, in point form, her initial recommendations for changes to the evaluation process for the next meeting.

NEW BUSINESS

Meeting was scheduled for February 16th, 2005 to address an action plan for the amalgamation.

Meeting adjourned at 10:00 p.m.

Respectfully submitted,
LYNN M. CONNORS
Secretary