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VALLEY AVALANCHE MINOR HOCKEY ASSOCIATION
Wednesday, June 9th, 2004
Port Williams Elementary School

Present: Dave Duncan, John Currie, David Upton, Carrie Hemmings, Mike Graves, Lynn Connors

PRELIMINARY PLANNING REPORT ON ACADIA DISCUSSION

Dave Duncan reported that there was another meeting with Jim Midgley and Darren Burns which was of a very positive nature. Dave Upton shared with the group a draft proposal attached as Schedule "A". Discussions surrounded around Christmas hockey tournament to coincide with the U of T game, ice time to run the Novice program on Monday evenings from 6:00 p.m. to 7:00 p.m. and ice time for Midget AAA and Bantam AAA. Mike explained his proposal for funding for first year Novice programs and attached as Schedule "B" is the proposal made to KAMHA executive. The program would be offered to 5 year olds for one hour per week at minimal cost and with signing out a gear bag which would contain everything except skates. He was initially approached to donate gear bags. Dave Upton suggested that the approximate cost for ice time and gear for 50 first year Notice players would be $10,000.00. It was suggested that perhaps the first year Novice program could be run on the Acadia ice time. The Acadia players would be finishing their practice and would be available to assist.

The discussion then switched back to the Acadia initiative. Darren and/or Jim are interested in sitting on the executive, holding coaching seminars, 6 player awards at home games, timbit games at home games, some form of splitting 50/50 revenue at home games, chuck-a-puck at home games and potentially a player of the week. There was also discussion surrounding a golf tournament as a fund raiser this summer plus an inter squad game in the fall.

REPORT ON WEST HANTS DISCUSSIONS

Dave Duncan commented briefly that there had been discussions with Randy Hussey and Dave Keith surrounding the Bantam AAA team. A letter will be sent to the league confirming the association's entry.

BUDGET AND REGISTRATION 2004-2005

Budget and registration fees for KAMHA and EKMHA were compared and constrasted. For each age group they are relatively similar. The additional cost in relation to EKMHA is attributed to the two 50/50 tickets which registrants can either keep or sell. No decision was made in relation to standardizing fees however, it was suggested that when parents/guardians register their player, that any difference in fees between EKMHA and KAMHA be "topped up" in relation to the Rep fees so that players playing Rep hockey at whatever level from whatever association, will pay the same total amount of fees to VAMHA in combination of registration and Rep fees. No firm decision was made on this issue other than to suggest that perhaps for this season, standardizing fees for house league teams may not be well received by parents.

50/50 LOTTERY PLAN

There was a general discussion about how to set up the 50/50 between 3 associations so as not to disturb the portion of the proceeds that are credited to parents in EKMHA and KAMHA. One suggestion was that there be 3 different agreements for splitting the ticket sale proceeds, one for EKMHA parents to remain the same for this upcoming season, one for KAMHA parents to remain the same for this upcoming season and a third dealing with VAMHA players with a separate structure for sharing proceeds between parents, the association and expenses. Also, any businesses who were selling tickets and received a portion of the proceeds would be dealt with through VAMHA. It was decided that Sheila Bower Jacquard would be invited to the next meeting to discuss this issue and be invited to chair the 50/50 draw for the 3 associations and to look after the VAMHA 50/50, with other individuals responsible for KAMHA and EKMHA respectively.

MOTION made by Mike that any net proceeds from the 50/50 ticket sales or any other source of funding remaining at the conclusion of the first 2004-2005 season of Valley Avalanche Minor Hockey Association would be split equally between East Kings Minor Hockey Association and KAMHA, if the amalgamation does not continue beyond the 2004-2005 season. Motion seconded by John Currie. The motion was passed unanimously.

Respectfully submitted,
LYNN M. CONNORS
Secretary